Project Information

Bid Title

Ice Arena Bitzer CSH 7563 Compressor

Issuing Agency

Garden City city

Location

Michigan

Published Date

Jul 7, 2026

Closing Date

Jul 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-07-21-1100

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-07-21-1100
Bid Title:	Ice Arena Bitzer CSH 7563 Compressor
Category:	Bid Postings
Status:	Open

Description: NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that SEALED PROPOSALS will be received at the Office of the Clerk, located in the Civic Center, 6000 Middlebelt Road, Garden City, Michigan 48135-2499, on or before July 21, 2026 @ 11:00AM for the following item: Ice Arena Bitzer CSH 7563 Compressor Two (2) copies of the bid proposals will be received by: City of Garden City Attention: Compressor Bid 6000 Middlebelt Road Garden City, MI 48135 Until Tuesday, July 21, 2026, at 11:00AM (local time) Bids shall be publicly opened and read on: Tuesday, July 21, 2026 at 11:00AM (local time)at:                 City of Garden City Clerk’s Office 6000 Middlebelt Road Garden City, MI 48135 Garden City has partnered with BidNet as part of the Michigan Inter-governmental Trade Network and will post their bid opportunities to that site. As a vendor, you can register with the Michigan Inter-governmental Trade Network and be sure that you will see all available bids and opportunities. This information can be found on the City's website at http://www.gardencitymi.org/218/Purchasing. Bids should be submitted in a sealed envelope marked sealed bid for “Ice Arena Bitzer Compressor” Publication Date/Time: 7/7/2026 3:00 PM Closing Date/Time: 7/21/2026 11:00 AM Submittal Information: Physical Bid Submission: Submit 2 copies of bid proposal in one sealed envelope Bid Opening Information: Tuesday, July 21, 2026 Pre-bid Meeting: Thursday, July 9, 26 @ 1:00pm Contact Person: Zachary King, Parks and Recreation Director parksadmin@gardencitymi.org Related Documents: Bid Docs Ice Arena Bitzer CSH 7563 Compressor

Attachment Preview

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that SEALED PROPOSALS will be received at the

Office of the Clerk, located in the Civic Center, 6000 Middlebelt Road, Garden City,

Michigan 48135-2499, on or before July 21, 2026 @ 11:00AM for the following item:

Ice Arena Bitzer CSH 7563 Compressor

Two (2) copies of the bid proposals will be received by:

Until Tuesday, July 21, 2026, at 11:00AM (local time)

City of Garden City

Attention: Compressor Bid

6000 Middlebelt Road

Garden City, MI 48135

Bids shall be publicly opened and read on:

Tuesday, July 21, 2026 at 11:00AM (local time) at:

City of Garden City

Clerk’s Office

6000 Middlebelt Road

Garden City, MI 48135

Garden City has partnered with BidNet as part of the Michigan Inter-governmental Trade

Network and will post their bid opportunities to that site. As a vendor, you can register with

the Michigan Inter-governmental Trade Network and be sure that you will see all available

bids and opportunities. This information can be found on the City's website at

http://www.gardencitymi.org/218/Purchasing.

Bids should be submitted in a sealed envelope marked sealed bid for

“Ice Arena Bitzer Compressor”

GENERAL INFORMATION

A. OBJECTIVE

The City of Garden City is seeking proposals from qualified refrigeration contractors to supply

and install a new Bitzer CSH 7563 compressor for the refrigeration system at the Garden City

Ice Arena.

B. QUESTIONS AND CLARIFICATIONS / DESIGNATED CITY CONTACTS

All questions regarding this Request for Proposal (RFP) shall be submitted via e-mail. All

questions shall be submitted on or before July 13, 2026, at 11:00 AM, and should be addressed

as follows:

Scope of Work/Proposal Content questions shall be e-mailed to Zachary King, Parks &

Recreation Director – parksadmin@gardencitymi.org

RFP Process and Compliance questions shall be e-mailed to Bryan Smith, City Clerk -

bryans@gardencitymi.org

C. BIDS MUST INCLUDE

- Price Proposal Form

- Company Information Form

D. SCHEDULE

- Site Visit on Thursday, July 9th at 1:00pm

- Bids Close on Tuesday, July 21, 2026, at 11:00AM

- Bids will be Publicly Opened on Tuesday, July 21, 2026 at 11:00AM

- Lowest Qualified Bidder Selected and Proposed to Council on Monday, July 27th

- Bid Anticipated Completion by August 30th, 2026

E. ATTACHMENTS

- Attachment A – Agreement

Scope of Work

1. Background

The City of Garden City is seeking proposals from qualified refrigeration contractors to

supply and install a new Bitzer CSH 7563 compressor for the refrigeration system at the

Garden City Ice Arena.

At the conclusion of the previous ice season, the arena experienced a catastrophic failure of

its primary compressor. To complete the remainder of the season, operations were

transitioned to a backup compressor on an emergency basis. The failed compressor has since

been removed from the ice plant, and the City is now seeking a qualified vendor to furnish

and install a replacement compressor to restore the refrigeration system to full operating

capacity.

The Garden City Ice Arena is located within Garden City Park at the corner of Cherry Hill

Road and Merriman Road in Garden City, Michigan. The arena operates on a seasonal

schedule, with the ice season typically running from the beginning of August through the end

of May each year.

The existing refrigeration package was purchased and installed in 2018 and remains in

service. The selected contractor will be responsible for supplying a new Bitzer CSH 7563

compressor (or an approved equivalent if specified by the City), completing the installation,

performing all necessary startup and testing, and ensuring the refrigeration system is fully

operational and ready for the upcoming ice season. The selected contractor shall provide all

labor, materials, equipment, and incidental components necessary to complete the installation

in accordance with manufacturer specifications and industry standards.

2. Scope of Services

The work involved in the Project shall include all labor, materials, equipment, and tools

required to complete the following:

Equipment Supply

 Furnish one (1) new Bitzer CSH 7563 compressor.

 Compressor shall be new, unused, and supplied with all standard factory warranties.

 Provide all necessary mounting hardware, gaskets, fittings, valves, electrical components,

oil, refrigerant (if required), and any additional materials necessary for a complete

installation.

Installation

 Install the new compressor into the existing refrigeration package.

 Connect all refrigerant, oil, electrical, and control systems required for proper operation.

 Perform all piping modifications, electrical connections, and system adjustments

necessary to accommodate the new compressor.

 Replace any seals, gaskets, or components disturbed during installation.

Startup and Commissioning

 Evacuate, recharge, and test the refrigeration system as required.

 Verify proper oil levels, pressures, temperatures, and system operation.

 Perform startup procedures in accordance with the manufacturer's recommendations.

 Balance and adjust the refrigeration system as necessary to ensure proper performance.

 Conduct operational testing to verify the compressor is functioning properly under

normal operating conditions.

Disposal

 Properly remove and dispose of all installation debris and any materials generated during

the project.

 The failed compressor has already been removed from the refrigeration package.

Documentation

The contractor shall provide:

 Manufacturer warranty documentation.

 Installation and startup reports.

 Any recommended maintenance procedures.

 Documentation of refrigerant added or removed during installation.

 A list of replacement parts, if applicable.

3. Site Inspection and Pre‐Bid Meeting

The Bidder is expected to carefully examine the site of proposed work, the Scope of Services,

and the Contract Documents before submitting a bid. The submission of a bid shall be

considered prima facie evidence that the Bidder has made such examination and is satisfied to

the conditions to be encountered in performing the work and as to the requirements of the

Contract Documents.

The City will host a pre‐bid meeting for this work at 1:00 p.m. on Thursday, July 9th. The

meeting will be held in the Conference Room of the Garden City Ice Arena, which is located at

200 Log Cabin Road, Garden City MI 48135. Attendance at this meeting is optional. The City

cannot guarantee that staff will be available to provide separate tours of the site.

4. Project Schedule

The City plans to award the contract and provide the notice to proceed with these services by

Tuesday, July 23, 2026, pending City Council approval. The complete installation of the

compressor is encouraged by end of August, 2026. Contractors have access to the site 24/7.

5. Qualifications

The contractor shall:

 Be experienced in commercial and industrial refrigeration systems.

 Employ technicians qualified to work on ice arena refrigeration equipment.

 Possess all required licenses and insurance required by the State of Michigan.

 Comply with all applicable federal, state, and local codes and regulations.

6. Warranty

The contractor shall provide:

 Manufacturer's standard warranty on the compressor.

 A minimum one (1) year warranty on all installation labor.

 Warranty service response procedures and contact information.

7. Agreement

All bidders shall be required to agree all conditions of the City's contract as attached in

Attachment A.

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