Project Information

Bid Title

6837 - RFP - Mini Splits for air conditioning units

Issuing Agency

Washtenaw Community College

Location

Michigan

Published Date

Apr 2, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

6837 - RFP - Mini Splits for air conditioning units

RFP 6837 - Mini-splits for air conditioning units - Instructions & Specifications 275.04 KB 04/02/2026

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WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP # 6837 Mini-splits air conditioning units

RFP Due Date: April 21, 2026 at 2:00 p.m. EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 973-3448

WASHTENAW COMMUNITY COLLEGE

Request for Proposal #6837

Mini-splits for air conditioning units

RFP Release Date: April 2nd, 2026

Proposal Due Date: April 21, 2026

Submit proposals electronically via email to:

Susan Pulice

Washtenaw Community College

pur@wccnet.edu

RFP # 6937 Mini-splits for air conditioning units

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP # 6937 Generator Service Protection

RFP Due Date: April 6, 2026 at 2:00 p.m. EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 973-3448

1.0 Proposal Invitation

Washtenaw Community College (“College” and/or “WCC”) is seeking proposals for mini-splits for air

conditioning units. Two for the data room B02 in the basement of the LA building and one for the data

closet of the DF building.

This request for proposal in no manner obligates the College to the eventual purchase of any products or

services described, implied, or which may be proposed, until confirmed by written agreement, and may be

terminated by the College without penalty or obligation at any time prior to the signing of an agreement,

contract, or purchase order.

The College is not liable in any manner or to any extent for any cost or expense incurred by the Vendor in

the preparation, submission, presentation, or any other action connected with proposing or otherwise

responding to this RFP. Such exemption from liability applies whether such costs are incurred directly by

the Vendor or indirectly through the Vendor’s agents, employees, assigns, or others, whether related or

not to the Vendor.

In submitting a proposal, Vendor agrees that all materials associated with, attached to, or referenced by

the submitted proposal will become the property of the College and may be incorporated into a subsequent

contractual agreement between the successful Vendor and the College. Response to this RFP confirms an

understanding that this is not a contract or offer of business by the College.

As a public institution, the College is subject to the terms and conditions of the Freedom of Information

Act. As required by law, any information submitted in response to this request for proposal could become

public information. Vendors responding to this proposal are cautioned not to include any proprietary

information as part of their proposal unless such proprietary information is carefully identified in writing

as such and accepted by the College as proprietary. Any documents submitted may be reviewed and

evaluated by any person at the discretion of the College, including non-allied and independent Vendors

retained by the College now or in the future.

2.0 Pre-bid Meeting / Site Visit

• A site visit is required and bids will not be accepted from bidders who have not inspected the site to

obtain first-hand knowledge of existing conditions.

• A pre-bid meeting will be conducted at the start of the scheduled site visit.

• Each bidder shall inspect the site and become familiar with existing conditions and limitations of the

site, means of access to the site and to work areas, relationship of existing and new work, and other

conditions which might affect the proper performance and completion of the work.

• No allowance will be made after bid opening for cost estimation errors attributable to any failure to

account for existing conditions and/or consider of any and all limitations on or of this scope of work.

• Successful bidder will be denied any application for extra payments for conditions which can be

determined by visually examining the site.

• Bidder’s representative shall report to the Owner’s Representative and register his name, phone

number, and name of the company, signing in as verification of his site visit.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP # 6937 Generator Service Protection

RFP Due Date: April 6, 2026 at 2:00 p.m. EDT

• The scheduled site visit is as follows:

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 973-3448

Date:

Time:

Location:

April 9, 2026

9:00 a.m. EDT

Damon Flowers Building

Washtenaw Community College, Ann Arbor, MI

• The Owner is not obligated to offer any other times to conduct site visits.

• Any figured dimensions shown on the Contract Documents are for reference purposes only. The

Contractor is required to verify and confirm all dimension in the field and report any discrepancies

to the Owner’s Representative immediately. Contractor’s request for additional payment,

additional time, or reconsideration of their bid will be denied if the claim is based on reliance on the

figured dimensions shown on the Contract Documents only.

3.0 Planned RFP Schedule

RFP Issued: 04/02/2026

Submission of Written Questions for Contractors: 4/13/2026 at 2:00pm EDT

Written Questions Responded by the College: 4/16/2026 at 2:00pm EDT

RFP Due Date: 4/21/2026 at 2:00pm EDT

4.0 Project Specifications/Requirements

Mini split air conditioning systems -size determined by the contractor during site visit.

5.0 RFP Requirements - General

The following requirements must be met when responding to this RFP:

• Proposals shall contain a comprehensive solution with to achieve the goal of this RFP. Proposals

must specify a detailed approach/methodology, Vendor and College staffing requirements, and any

other assumptions to achieve the goal of this RFP, including all services and costs necessary to

meet the business and technical requirements of the College as outlined in this RFP.

• A statement acknowledging the Vendor’s understanding of the scope of this RFP.

• The Vendor must provide a comprehensive price proposal that outlines costs of products or

services, rates by individual, travel expenses and any other costs incurred as well as all

assumptions. Include license fees, maintenance fees, all hardware, software, and training costs

required to meet the primary objectives as stated in this RFP. Clearly identify what licenses and

hardware is WCC’s responsibility and what is included in Vendor pricing. Also, clearly identify which

services/systems are hosted on-campus and which are hosted off-campus. Washtenaw

Community College holds a tax-exempt status and shall not be charged any Federal or State taxes

where allowed. Tax-exempt documentation shall be presented when required.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP # 6937 Generator Service Protection

RFP Due Date: April 6, 2026 at 2:00 p.m. EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 973-3448

• The Vendor must warrant its products and services to the requirements and objectives in this RFP.

• Vendors submitting a proposal agree to work with the College to develop a detailed Statement of

Work that will be part of the contract at no cost to the College.

• Proof of Insurance - shall be maintained and a copy shall be provided to the College. No changes

are permitted in the insurance coverage unless agreed to in writing by the College. Insurance shall

be maintained for the following coverages in the amounts stated below.

1. Commercial general liability insurance (occurrence form) with respect to the premises,

including contractual and products/completed operations coverages. The limits of liability are

not to be less than $1,000,000 combined single limit of bodily injury and property damage

per occurrence and $2,000,000 combined single limit of bodily injury and property damage

annual aggregate.

2. Automobile liability insurance with limits not less than $1,000,000 combined single limit of

bodily injury and property damage per accident. Statutory workers’ compensation

employer’s liability.

3. Umbrella or excess liability with limits not less than $2,000,000 per occurrence and

aggregate.

4. Professional liability insurance. Specify amounts carried.

• References - The Vendor must provide 2-3 current customer references. References should reflect

organizations that have similar requirements and business goals, scope of work and contract value.

In addition, we would prefer at least one reference from the educational space.

• Vendor Company Information

1. Background - Brief history and background of your company as well as the length of time you

have supplied services requested in this RFP. Describe the product(s) and service(s) being

offered for this solution.

2. Industry Recognition - What industry recognition has your company received?

3. Customers- Who are your key customers? Do you specialize in a certain vertical?

4. Implementation -Please describe how you go about implementing services requested in the

RFP.

5. Training - Please provide an outline of your training capabilities.

6.0 Pricing

Provide, in narrative form, an explanation of the comprehensive cost proposal for this project as well as

any assumptions being made. Cost proposals shall include one lump sum price covering all services, costs,

and fees necessary to achieve the goal of this RFP, complete with the required deliverables contained

herein, as well as an itemized breakdown of those proposed services, costs, and fees. Cost proposals shall

include service rate prices for optional repair work if appropriate.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP # 6937 Generator Service Protection

RFP Due Date: April 6, 2026 at 2:00 p.m. EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 973-3448

7.0 Contract Award

The College reserves the right to reject any and all proposals and waive any irregularities. Proposals which

fail to comply fully with any provisions of this document may be considered invalid and may not receive

consideration. The College also reserves the right to negotiate terms and conditions of a contract with the

chosen Vendor. The College reserves the right to award a contract based on any combination of the

specifications described herein.

The College expects to enter into an agreement with the successful Vendor for an initial 12-month period

effective on the Purchase Order effective date with an option to renew up to 3 additional 12-month periods

thereafter. Response to this RFP confirms an understanding that this is not a contract or offer of business

by the College.

Award of a contract will be based on the best overall proposal. Criteria for award of a contract include, but

are not limited to, price, timeline, accordance with the goal of this RFP, including the specifications

contained herein, previous references, portfolio samples, and the overall total value of the

recommendations put forth by the Vendor as determined by the College.

The College reserves the right to request follow-up information such as questions, demos, and site visits

prior to awarding the contract.

The College reserves the right to give preference to contractors who provide apprenticeships registered

with the U.S. Department of Labor. WCC may request follow-up information such as questions, demos and

site visits prior to awarding the contract. The College reserves the right to reject any and all proposals and

waive any irregularities. Proposals which fail to comply fully with any provisions of this document may be

considered invalid and may not receive consideration. The College reserves the right to award a contract

based on any combination of the specifications described herein.

Proposal submissions shall be subject to and governed by the College’s Terms and Conditions for

Services Provided to WCC (wccnet.edu) and are hereby incorporated as part of this solicitation.

In the event there is any conflict or inconsistency between the Terms & Conditions referenced in the

RFP documents and those included in a Contractor’s proposal response, the Terms & Conditions of the

RFP documents shall govern. Proposal submissions must include all terms and conditions of service. A

purchase order signed by an authorized agent of the College must accompany a fully executed complete

and final agreement to constitute acceptance of Proposal offer and offer terms and conditions of

service. This RFP and any subsequently offered contracts will be governed by the laws of the State of

Michigan. Any and all applicable valid executive orders, Federal, State or local laws, ordinances or rules

or regulations shall apply to any contract if and when offered and are deemed incorporated herein.

8.0 Proposal Submission Directions

A. Proposals following the guidelines outlined in this document are due on or before

April 21, 2026 at 2:00 p.m. EDT

Submit proposals electronically via email to:

Susan Pulice

Washtenaw Community College

pur@wccnet.edu

RFP # 6937 Mini-split air conditioning units

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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