Project Information

Bid Title

637 - 205 W Saint Clair Building Cleaning Services

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Dec 9, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

637 - 205 W Saint Clair Building Cleaning Services

File Number: 637
Closing Date: December 15, 2025, 3:00 PM
Requestor/Buyer: Lauren Drake
Contact Email: ldrake@clevelandohio.gov

Bid Document

Attachment Preview

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 1 of 2

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Marites Herbas

216-664-7074

mherbas@clevelandohio.gov

Procurement Folder

156995

RFB No.

RFB 1507 202500000000637

RFB Closing Date/Time

December 15, 2025 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 205 W Saint Clair Building cleaning services

Specifications for 205 W Saint Clair Building Cleaning Services:

RFB Description

205 W Saint Clair Building cleaning services

Department/Division Public Bid Opening Date/Time

1507

December 15, 2025 3:00 PM

Item Quantity/

UOM

Event Date

Service

Dates

From 2026-01-09

To 2026-12-31

Catalog

Discount

1.Once annual, clean and sanitize 5 mens and 5 womens restrooms located on the 1st through 5th floors. This total and complete cleaning

and sanitizing services must be performed on the following: bathroom walls (non-tile portion and tiled portion), metal stall walls, metal stall

doors, and all the bathroom entry doors. Cleaning and sanitizing services must also be performed on the following: toilets, sinks, and floors.

There are two restrooms in each floor. Each restroom space is approximately 318 square feet.

2.Once annual, clean and sanitize carpets located in the offices, hallways and common spaces used by the Division of Taxation on the 1st,

2nd and 3rd floors, in addition to the hallways located on the 4th and 5th floors. The carpets must be vacuumed prior to cleaning and

sanitizing. Each total floor space is approximately 22,740 square feet. The offices, hallways, and common spaces varies in space dimensions

which are included within floor square footage.

3.Once annual, clean and sanitize the break room located on the 2nd floor utilized by the Division of Taxation, the larger break room located

on the 3rd floor utilized by building staff, and the 4th and 5th floor break rooms utilized by the Division of Information Technology

Services. Cleaning and sanitizing services must be performed on the following: walls, tables, chairs, door, steps and floors. Each Break

Room space of 2nd, 4th, and 5th Floor is approximately 318 square feet. The 3rd floor Break Room space is approximately 3,200 square feet.

4.Once annual, clean and sanitize the front and rear stairwells. Cleaning and sanitizing services must include the following: sweeping stairs

and landings, moping stairs and landings, and sanitizing railings. Each stairwells space is approximately 160 square feet.

5.All equipment, materials, supplies and labor to perform the cleaning services must be included in the price.

Ship To:

Vendor Response

Central Collection Agency-3 FL

Central Collection Agency

205 W. ST. CLAIR - 3RD FL.

Cleveland, OH 44113

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 2

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Marites Herbas

216-664-7074

mherbas@clevelandohio.gov

Procurement Folder

156995

RFB No.

RFB 1507 202500000000637

RFB Description

205 W Saint Clair Building cleaning services

RFB Closing Date/Time

December 15, 2025 3:00 PM

Department/Division Public Bid Opening Date/Time

1507

December 15, 2025 3:00 PM

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

STATE:

ZIP CODE:

FED ID # / SSN #:

PHONE NO.:

FAX NO.:

EMAIL ADDRESS:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

The Document ID Number and Buyers Name in email subject line

PDF File of Request For Bid Form

Terms & Conditions.

Northern Ireland Affidavit.

Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT

PRACTICES DISCLOSURE

Each bidder and/or appropriate parties should complete the DISCLOSURE and

submit it with the bid, if possible. If not submitted with the bid, it must be completed

and submitted to the Commissioner of Purchases and Supplies prior to any contract

being awarded by the City. If a bidder or appropriate parties fail to complete and

submit it, they shall not be eligible for a contract award.

Commodity Codes

• NAICS 561720Janitorial Services

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