Project Information

Bid Title

2026-05 RFQ Combined Final Arch. for Reroofing Multiple Town Buildings

Issuing Agency

Town of WoodBridge

Location

Connecticut

Published Date

May 21, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-05

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-05
Bid Title:	2026-05 RFQ Combined Final Arch. for Reroofing Multiple Town Buildings
Category:	Town of Woodbridge Bids
Status:	Open

Description: The Town of Woodbridge seeks the assistance of a qualified professional Architectural / Engineering firm (“the successful professional”) to provide design services for the reroofing work of multiple Town Buildings located in the center of Woodbridge, CT. Firms responding must have demonstrated relevant experience similar to this project. The form of Contract with the successful professional shall be AIA B141 or equivalent with specific amendments to be mutually agreed upon. Note that this will also form the basis of the scope of services and costs to be included within the successful professional’s proposal for this project Publication Date/Time: 4/23/2026 12:00 AM Closing Date/Time: 5/29/2026 2:00 PM Pre-bid Meeting: 05/07/2026 at 10:00 am Contact Person: Anthony Genovese Director of Finance agenovese@woodbridgect.gov 203-389-3482 Miscellaneous: Each interested professional shall be invited, which is strongly recommended, to attend a pre-bid meeting on Thursday, May 7, 2026 at 10:00 am in Woodbridge Town Hall located at 11 Meetinghouse Lane, Woodbridge, CT 06525 Related Documents: 2026-05 RFQ Combined Final Architect for Reroofing of Multiple Town Buildings Bid 2026.05 Addendum 1 Bid 2026.05 Addendum 2

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Town of Woodbridge

Reroofing Project

April 23, 2026

Page 1 of 7

REQUEST FOR QUALIFICATIONS

{REROOFING WORK – TOWN BUILDINGS}

The Town of Woodbridge seeks the assistance of a qualified professional

Architectural / Engineering firm (“the successful professional”) to provide design

services for the reroofing work of multiple Town Buildings located in the center of

Woodbridge, CT. Firms responding must have demonstrated relevant experience similar

to this project.

The form of Contract with the successful professional shall be AIA B141 or

equivalent with specific amendments to be mutually agreed upon. Note that this will

also form the basis of the scope of services and costs to be included within the successful

professional’s proposal for this project

BACKGROUND

The Town of Woodbridge is a small community with a population of

approximately 9,824. Each interested professional shall be invited, which is strongly

recommended, to attend a pre-bid meeting on Thursday, May 7, 2026 Woodbridge

Town Hall at 10:00 AM, that will include a thorough discussion of this project. Please

note no questions will be entertained at that time.

The following Woodbridge Town Buildings will be part of the scope for this

project :

Woodbridge Town Library (10 Newton Road, Woodbridge)

Woodbridge Center Building (4 Meetinghouse Lane, Woodbridge)

Woodbridge Police Department (4 Meetinghouse Lane, Woodbridge)

Woodbridge Town Hall (11 Meetinghouse Lane, Woodbridge)

Woodbridge Fire Department (100 Center Road, Woodbridge)

Exact scope to be defined at a later date.

OVERVIEW

The Town would like to proceed in five phases. Interested professionals shall

submit a detailed Proposal that addresses each phase set forth below with associated fees;

these fees shall be submitted in a separate sealed envelope within the envelope with their

qualifications (only include your proposed fees in the original envelope to be addressed

to the Woodbridge Building Officer and Woodbridge Finance Director ; the other 4 do

not require a separate fee envelope). The Town plans to select a design professional

based upon their qualifications first, fees second; however, fees will play a determining

factor in the final selection of a successful professional firm. The fees would include

fixed costs up to and including Phase Three (Referendum stage, if required) at which

Town of Woodbridge

Reroofing Project

April 23, 2026

Page 2 of 7

time it would be converted into a percentage thereafter based upon the total project

construction cost ; it is understood that the fixed fees up front would then be included in

the overall percentage to be agreed upon with the successful professional.

There is currently no budget that has been established for this project by the Town

of Woodbridge.

Hazardous materials testing and remediation shall be excluded from this RFQ.

This will be handled separately (by others) from the AE’s work.

The successful professional will report to the Woodbridge Building Official and

First Selectman, and/or their designee(s).

It is strongly recommended that all interested Bidders attend the Pre- Bid Meeting

on Thursday, May 7, 2026 in Woodbridge Town Hall at 10:00 AM.

Phase One : Preparation of Recommendations / Options

The successful professional shall meet with the Woodbridge Town Representatives

on an as-needed basis to obtain their input on suggested recommendations and options to

reroofing the various Town Buildings.

A. The successful professional will review existing Town-owned documentation,

including maps for these Buildings and shall especially include an inspection of

all Town Building Roofs scheduled to be reroofed to ensure that all existing

conditions are captured in the bid documents.

B. The successful professional shall work in unison with the Town to plan, design,

and construct and recommend financing for each of the Town Buildings. Work

shall not only include reroofing but also gutters, downspouts, applicable flashings

of chimneys / adjacent materials. For the Fire Department roof, will include new

gutters and downspouts for the existing metal roofing over the Apparatus Bay.

C. The successful professional shall apply best practices for sustainable design

including the use of sustainable and energy efficient products and materials,

LEED Certification (if applicable) and the possible use of “green” energy and

other techniques and seek grant opportunities to fund or offset the additional

potential cost of these initiatives.

D. The successful professional shall also prepare detailed cost estimates for their

recommendations / options from an independent cost estimator that will be

presented with their Drawings.

E. Please note this Project might be performed in multiple phases, to accommodate

various functions of the Town. The successful professional shall work closely

Town of Woodbridge

Reroofing Project

April 23, 2026

Page 3 of 7

with the Town and recommend how these can be accomplished to minimize

disruption during the reroofing process.

The successful professional shall then thoroughly review each of these

recommendations and options with the Town.

At the end of Phase One, the Town shall be in concurrence with the recommendations

and options presented. The successful professional will then assist the Town’s

Representatives in presenting these to the Board of Selectmen for their review and

concurrence via audio visual and written materials. If need be, the successful

professional shall revise any of these recommendations and options as directed by the

Town and re-present same.

Phase Two : Design Development / Woodbridge Approvals

In Phase Two, once the Board of Selectmen has approved the presented

recommendations and options, the successful professional shall proceed to the Design

Development (“DD”) phase. This phase shall include but not be limited to the following

criteria :

A. Prepare outline Specifications, which shall include the description of all the

specific materials and / or systems to be incorporated into this project.

B. Prepare DD Drawings, including preliminary Architectural, Structural and

MEP Work as may be required, and more detailed roof plans with sections.

C. Attend as many meetings as deemed necessary by the Town’s Representatives

to achieve concurrence on these documents.

The successful professional might be required file a new Application to the Town

Planning & Zoning Commission and formally present same. If need be, the successful

professional shall revise its plans to incorporate any desired revisions requested to

achieve Town Planning & Zoning approval and attend as many meetings as may be

necessary for same.

Concurrently during the process of obtaining Town approvals, the successful

professional shall amend their cost estimate based upon the DD Design documents and

will work closely with the Town to obtain Team concurrence. Once Team concurrence is

achieved, the successful professional will then assist the Town’s Representatives in

presenting this information and final DD cost estimate to the Board of Selectmen (as well

as to the Board of Finance if deemed required) for their review and concurrence through

the preparation of audio visual and / or written materials. If need be, the successful

professional shall make any revisions considering any comments from the Boards of

Selectmen / Finance as directed by the Town’s Representatives and re-present same if

deemed required.

Phase Three : Public Forum / Referendum

Town of Woodbridge

Reroofing Project

April 23, 2026

Page 4 of 7

In Phase Three, once the Board of Selectmen has authorized Phase Two, it is

anticipated that the Board of Selectmen might call for a Special Town Meeting /

Referendum to approve this project.

As part of this process, the successful professional shall assist the Building

Committee in presenting the proposed project and related costs to the larger Town

community in a public forum prior to the Special Town Meeting date. As needed, the

successful professional shall prepare additional audio-visual and written materials that

clearly articulate the proposed project (roof plans, etc.) as well as a summary of the cost

estimate.

Phase Four : Construction Documents

In Phase Four, assuming the Project is approved, the successful professional shall

immediately proceed with Construction Documents (“CD”). These are to include but not

limited to the following :

A. Complete Project Manual and Specifications (incorporating all required

information from the Town of Woodbridge pertaining to bidding, insurance

requirements, payments, requirements for certified payrolls, etc.). This will

include specifications on the various finishes and equipment required for the

renovations of the Center Building.

B. Complete set of CD Drawings (Architectural as well as any other documents

pertaining to roof – mounted equipment).

C. Assemble a list of Alternate Prices and Allowances, together with the

Town’s Representatives, to identify any specific items the Town would

either like to add and / or delete from the project’s scope.

D. The successful professional shall work closely with the Town’s

Representatives to verify a final cost estimate for the entire project

(including Soft Costs). If deemed required, perform any Value Engineering

revisions that may be necessary to bring this project back down to the

approved budget.

E. Assist the Town to assemble the necessary documents to put this project out

for public bidding as well as analyze the bids when received.

Phase Five : Construction Administration

In Phase Five, once the Contractor Bids have been received and construction is

authorized to proceed, the successful professional shall provide Construction

administration services for the duration of construction (duration TBD) including those

identified in AIA B141 or equivalent but not limited to the following :

A. Attend bi-weekly Owner / Architect / Contractor meetings – take and issue

Minutes of these meetings

B. Minimal of weekly visits to the project site (including each of your respective

Consultants when work relating to their scope is being performed). Issuance

Town of Woodbridge

Reroofing Project

April 23, 2026

Page 5 of 7

of Site Visit Reports, including progress of work to date, any discrepancies

found during the Site Visit and related photographs taken within five (5) days

of the Site Visit.

TIMELINE

The Town of Woodbridge would like to proceed as expeditiously as possible, with an

aggressive schedule outlined as follows:

A. The Town would like to have a design professional selected and under

Contract by June, 2026

B. The Town would like to have the professional’s recommendations / options

completed with the respective estimate for presentation by end of July 2026

C. The Town would like to have the recommendations / options finalized and the

Design Development information referenced in Phase Two to the Board of

Selectmen by end of August 2026, (concurrently with obtaining all required

Town of Woodbridge approvals, if needed)

D. Special Town Meeting (Phase Three) if required by late September 2026

E. Preparation of CD’s, ready for bidding by (Phase Four) end of

November 2026

F. Bid and award by middle of January 2027

G. Start construction March 2027 (Phase Five)

We understand this is an aggressive schedule and request that each professional

clearly specify the time required in their judgment to successfully complete each of the

Phases noted.

A total of six (6) copies of the RFQ Proposals, including an electronic copy of your

RFP Proposal on a portable drive, are due to be submitted no later than 3:00 PM,

May 21, 2026, and should be addressed to the attention of Anthony Genovese, Finance

Director, Town of Woodbridge (note the requirement to provide your Fee Proposals in a

separate sealed envelope in only 2 copies for Woodbridge Building Officer and

Woodbridge Finance Director). Proposals are to be submitted in a sealed envelope

clearly marked “PROPOSAL FOR A/E SERVICES FOR REROOFING WORK ON

MULTIPLE WOODBRIDGE TOWN BUILDINGS” and shall be signed by a

Principal of the firm authorized to bind his / her firm accordingly. The Town’s

Representatives and / or Board of Selectmen may reject any and all RFQ Proposals, if in

his / her opinion, it is in the best interest of the Town to do so. Equal opportunity

employers are encouraged to submit a proposal.

These Proposals shall include the following information, in addition to your firm’s

information and qualifications:

1. You are required to complete the attached Exhibit A (Qualifications and

Related Experience), total of 2 pages, and include all pertinent information so

requested.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238160Roofing Contractors

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