Project Information

Bid Title

25-137 Logoed Apparel

Issuing Agency

St. Charles County

Location

Missouri

Published Date

Dec 12, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Ref. #

IFB 25-137

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 25-137
Bid Title:	25-137 Logoed Apparel
Category:	SCCMO Clothing, Uniforms and Apparel
Status:	Open

Publication Date/Time: 12/12/2025 8:00 AM Closing Date/Time: 12/30/2025 10:00 AM Related Documents: 25-137 Logoed Apparel (with attachments)

Attachment Preview

LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 25-137

For

LOGOED APPAREL

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for Logoed Apparel. The vendor must guarantee the

quoted prices for a period of ninety (90) days.

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed

envelope plainly marked “IFB 25-137 Logoed Apparel” with the date and time of the bid

opening in the lower left corner of the envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in

blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second

Street Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 12/30/2025 at 10:00 AM, in Room 115 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to the St Charles County Government website at

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select

bid and click on “related documents”. No phone calls please. The time it takes for final bid

results to be made public depends on the complexity of the project and the cost of the project.

BID INQUIRIES

All questions or clarifications concerning this Request for Bid must be submitted in writing via

email to:

Kurt Mandernach, Purchasing Manager

St. Charles County Government

Finance Department

201 North Second St.

St. Charles, Missouri 63301

kmandernach@sccmo.org

• The bid number and title shall be referenced on all correspondence.

• All questions must be received no later than 3:00 PM on 12/23/2025. Any question

received after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addenda that are issued.

25-137 Logoed Apparel

Page 2 of 26

Bid Response from (please complete)

_____________________________________

Name of Company or individual

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING.

Representative shall include, but not be limited to, all elected and appointed officials,

and employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be

disqualified at the sole discretion of St. Charles County.

25-137 Logoed Apparel

Page 3 of 26

Bid Response from (please complete)

_____________________________________

Name of Company or individual

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all bids or parts of a bid and

waive technicalities, and to adjust quantities.

 All bids will be considered final. No additions, deletions, corrections, or adjustments will

be accepted after the time of bid opening.

 The terms and conditions listed in this procurement document shall apply to the resulting

contract completely and without exception, unless otherwise agreed to in writing by the

parties at the time of award.

 All delivery costs or charges must be included in the F.O.B. destination bid price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to

sales made to St. Charles County and must be excluded.

 The contract shall be effective for the approximate twelve (12) month period from the

date of the notice of award.

 The County, with the consent of the vendor, shall have the option to renew said contract

for two (2) additional twelve (12) month periods at the same specifications and terms and

conditions of any contract that may be derived from this request for proposal.

 The electronic version of this bid/RFP is available upon request. The document was

entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee

the completeness and accuracy of any information provided on the electronic version.

Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the

Purchasing Office governs in the event of a discrepancy between the information

contained in or on the electronic version and that which is on the hard copy.

 Vendors are required to clearly identify any deviations from the specifications in this

document.

 An authorized officer of the company submitting the bid must sign all bids, in blue ink.

 Vendors must submit two [2] signed copies of their bid; one is to be an original and so

marked.

 All prices and notations must be in blue ink or typewritten on the attached form.

Mistakes must be crossed out, corrections typed adjacent and must be initialed in blue

ink by the person signing the bid.

 St. Charles County will not award any bid to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the County

or who owes any amount(s) for delinquent Federal, State or Local taxes, fees and

licenses.

25-137 Logoed Apparel

Page 4 of 26

Bid Response from (please complete)

_____________________________________

Name of Company or individual

 Sealed proposals received after the designated time of the receipt of the sealed

proposals will be considered as “No Bid” and “Void” and will not be opened.

 The successful bidder is specifically denied the right of using in any form or medium the

names of St. Charles County or any other public entity within the St. Charles County for

public advertising unless express written permission is granted.

 All bidders must possess the necessary and appropriate business and/or professional

licenses in their field.

 The County will make its award to the lowest responsive, responsible bidder unless

additional criteria is established herein. When payments are to be made to the County,

the County will award based on payments unless these documents establish additional

criteria. As used for this award, “responsive” shall mean a bid that conforms in all

respects with the terms and conditions of the County’s requirements. As used for this

award, “responsible” shall mean that the bidder has the capability in all respects to

perform fully the contract requirements, and the integrity and reliability which will assure

good faith performance.

 County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if

wording in the bid so states and if all items solicited are included in the bid.

 When applicable, provide unit prices and extension prices. Where there is disagreement

in the unit and extension prices, the unit price shall govern.

 INSURANCE:

 Worker’s Compensation and Employer’s Liability: The Contractor shall have in

place sufficient Worker’s Compensation and Employer’s Liability coverage to satisfy

the statutory Worker’s Compensation limits as required by the Statutes of the State of

Missouri, (or a qualified self-insurer) and Employers Liability in an amount of no less

than $1.0 million.

 Automobile, General Liability and Property Damage: The Contractor shall

maintain the following minimum amounts of automobile, general liability, and property

damage insurance coverage during the life of the contract: $1,000,000 for bodily

injury or death to any one person and $3,000,000 per occurrence for automobile and

general liability coverage; and property damage coverage of at least $1,000,000. A

Combined Single Limit Policy in the amount of $3,000,000 is an acceptable

alternative. Automobile coverage must include non-owned vehicles.

 The Automobile & General Liabilities policies shall be endorsed to include the County

as an additional insured including the following language: “Nothing in this

endorsement shall serve to operate as a waiver of the County’s Sovereign Immunity

or broaden the liability of the County beyond the provisions of Sections 537.600 to

537.610 of the Revised Statutes of Missouri”. Vendor shall provide for 30 days

advance written notice of any material change.

25-137 Logoed Apparel

Page 5 of 26

Bid Response from (please complete)

_____________________________________

Name of Company or individual

Commodity Codes

• NAICS 315990Apparel Accessories and Other Apparel Manufacturing
• NAICS 323113Commercial Screen Printing

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