Project Information

Bid Title

RFB - Electrical Transformers (Remanufactured)

Issuing Agency

City of Salem

Location

Missouri

Published Date

May 12, 2026

Closing Date

May 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

05/12/26 RFB - Electrical Transformers (Remanufactured); Due 5/22 @ 3 PM

Packet

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CITY OF SALEM, MISSOURI

REQUEST FOR BIDS

Title:

Date Issued:

Due Date and Time:

Submit Sealed Bid To:

Transformers (Remanufactured)

May 12, 2026

May 22, 2026; 3:00 PM

City of Salem, Missouri

Office of City Clerk

400 N. Iron Street

Salem, MO 65560

INTRODUCTION

The city of Salem is soliciting bids from qualified vendors to supply 15 transformers.

Any questions regarding this request should be addressed to Brandon Schmidt, electric@salemmo.com 573-729-

4612. Please check our website at https://www.salemmo.com/city/government/bids/index.php for the latest updates

to this packet prior to submitting your bid.

BACKGROUND INFORMATION

The City of Salem, Missouri, is in the middle of the Missouri Ozarks. The 2021 US Census, American Community

Survey estimates approximately 4,673 residents. The City of Salem, Missouri, is a fourth-class city and operates

under a Mayor/Board of Aldermen/City Administrator form of government, providing a wide variety of public

services, including police, parks and recreation, a municipal airport, street maintenance, electric, water and

wastewater treatment services.

SPECIFICATIONS

Vendor shall deliver/furnish the following remanufactured transformers with any applicable warranty:

Minimum specifications:

• Five each (5) 10KVA Pole Mount Completely Self Protected (CSP) Transformers

• Five each (5) 15KVA Pole Mount Completely Self Protected (CSP) Transformers

• Five each (5) 25KVA Pole Mount Completely Self Protected (CSP) Transformers

• Condition: Remanufactured

• Warranty: 90 days or more

All vendors who are interested in submitting a quote for these transformers are required to provide the following

information:

• Warranty available

• Quote for the transformers (15) including delivery to the Electric Department 1205 S. Wines Street,

Salem, Mo 65560

The City reserves the right to reject any or all quotes submitted, waive any informalities or irregularities in the

quotes received, and to accept any quote which, in the opinion of the City, is in the best interest of the City.

SCHEDULE

Every effort will be made to adhere to the following schedule regarding this proposal, although it may be altered at

the City’s convenience.

Release of advertisements of RFB

Proposal submission deadline

Bid Opening @ City Hall

202 N. Washington St., Salem, MO 65560

Final Selection & Board Approval

May 12, 2026

May 22, 2026 @ 3 PM

May 22, 2026 @ 3:15 PM

May 26, 2026

BID SUBMISSION AND AWARD

Submission

All proposals must be received by the City Clerk, City of Salem, Missouri, 400 N Iron Street, Salem, Missouri 65560

prior to 3:00 p.m., Central Standard Time, on May 22, 2026.

Bid opening will be at 3:15 pm on May 22, 2026at the City Hall Council Chambers, 202 N. Washington St., Salem,

MO. NOTE** Two different addresses for submittal and bid opening.

• Bids shall be submitted on the forms provided and must be manually signed by the individual authorized to

legally bind the company. Additional documentation may be submitted with the Bid form.

• Bids shall be submitted in a sealed envelope that is clearly marked “Transformers” on the outside of

the mailing envelope.

• Bids received after the opening date and time will be rejected.

• FAXED/EMAILED BIDS WILL NOT BE ACCEPTED.

Cost of Proposal:

1. Provide the price that your company will charge the City for providing services as outlined in the

Specifications.

2. Any additional fees or costs for the services identified in this RFB that are not included in the fees

presented.

Award and Selection

Each proposal will be evaluated based on the following criteria:

1. Proposals shall be awarded to the lowest responsible bidder. Proposals shall not be accepted from, nor

contracts awarded, to a contractor who is in default on the payment of taxes, license, or other monies due

the city. All bids received that are submitted by individuals or businesses with their principal place of

business located in Dent County, Missouri, shall be multiplied by a preference factor of .95 awarding the

contract for goods or services.

2. The actual bid amount multiplied by the appropriate preference factors shall be termed the adjusted local

bid amount. The adjusted local bid amount shall be used in lieu of the actual bid amount in comparing

competitive bids.

3. In determining “lowest responsible bidder,” in addition to price, the following shall be considered:

a. The ability, capacity, and skill of the bidder to perform the contract or provide the service required;

b. Whether the bidder can perform the contract or provide the service promptly, or within the time

specified, without delay or interference;

c. The character, integrity, reputation, judgment, experience, and efficiency of the bidder;

d. The quality of performance of previous contracts or services;

e. The previous and existing compliance by the bidder with laws and ordinances relating to the

contract or service;

f. The sufficiency of the financial resources and ability of the bidder to perform the contract or

provide the service;

g. The quality, availability and adaptability of the supplies, or contractual services to the particular

use required;

h. The ability of the bidder to provide future maintenance and service for the use of the subject of the

contract;

i. The number and scope of conditions attached to the bid.

4. The City reserves the right to award all or portions of the project to the company whose proposal best

meets the goals of the request dependent upon funding availability.

The City reserves the right to reject all bids. It is the intent and purpose of the City that this RFB provide fair and

equal opportunity for each bidder to submit competitive bids. It is the bidder’s responsibility to furnish as much

detail as possible. All proposals shall be accepted or rejected by the City of Salem, Missouri, Board of Aldermen.

Upon Bid Award, the successful company that is providing services on site must obtain a City Business or

Contractor License prior to beginning work. Contact the City Clerk’s office at 573-729-5211 for details.

CITY OF SALEM

VENDOR AND BID LIST INFORMATION

Date: ___________________________________________

Company Name:__________________________________________________________________________________

Address : _________________________________________________________________________________________

City :___________________________________ S tate:_________________________ Z ip Code:__________________

CONTACT PERSON FOR BID:

Printed Name __________________________________________________________ ___________________________

Email _________________________________________________ Phone ( ) _______________________________

Signature of Owner/Representative________________________________________________________________

(Signature)

(Print Name)

Please attach detailed manufacturer’s specifications with the

bid specifications.

minimum required information listed in the

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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