Project Information

Bid Title

HQ Parking Lot Improvements

Issuing Agency

Costa Mesa Sanitary District

Location

California

Published Date

Mar 16, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Notice Inviting Bids/Request For Proposal	Bid Status	Bid Tabulation	Awardee
HQ Parking Lot Improvements Request for Proposal - Released 03/16/2026	Status: Open Due:  May 7, 2026 by 10:00 a.m.

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REQUEST FOR PROPOSAL

By

For

Parking, Landscape, Lighting, & ADA Improvements

for

Headquarters Parking Lot

RFP Issued: March 16, 2026

Proposal Submission Deadline: May 7, 2026 at 10:00 a.m.

Costa Mesa Sanitary District

290 Paularino Ave

Costa Mesa, CA 92626

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INTRODUCTION

The Costa Mesa Sanitary District (hereinafter referred to as “The District”) is soliciting proposals from

qualified civil engineering firms, or team of firms to provide general civil, landscaping, lighting,

electrical, and ADA improvement design services for the development of plans and specifications for

the parking lot area of District Headquarters, located at 290 Paularino Avenue.

DISTRICT HISTORY

The District is an independent special district that was formed in 1944 under the Sanitary District Act

of 1923. It is governed by an elected five-member Board of Directors that appoints a general manager

to supervise the day-to-day operations of the organization. The District’s boundaries encompass all

of theCity of Costa Mesa, portions of Newport Beach, and unincorporated Orange County; serving a

population of approximately 118,300 and serving close to 4,000 businesses.

The District is NOT part of the City of Costa Mesa. The District is a separate legal entity.

The District is responsible for residential trash collection, as well as wastewater collection throughout

its service area. As part of the wastewater system, the District manages 224 miles of collection

pipelines and 20 pump stations used to transmit wastewater to the Orange County Sanitation District

for treatment and recycling.

The District utilizes a combination of public and private services to operate. The private services

include a trash hauler, an attorney, a treasurer, IT support, and the Fats, Oil and Grease (FOG) Control

Program. The public services include 25 District employees.

PURPOSE

The District is seeking proposals from qualified civil engineering firms, or teams, to provide civil,

landscape, lighting, electrical, and ADA improvement design services as outlined in the “Scope of

Service” below. There is approximately $50,000 in the budget to perform the Scope of Service.

The District would like the landscaping to be inviting and welcoming for the public and portray a

clean, well-maintained, park-like area for viewing.

SCOPE OF SERVICE

The Consultant or Consultant Team (firm/firms) shall provide the detailed scope of service:

1. Preliminary Design and Design Services

Conduct study of alternatives, minimum three (3) alternative designs, with order of

magnitude cost estimate(s) for each alternative design selection, preliminary design, and

design services for the Headquarters (HQ) parking area. The work will generally consist of

replacing and/or rehabilitating the parking lot, landscaping improvements that tie into the

existing landscaping, ADA improvements for code compliance, lighting, and electrical

improvements. The proposed work will also include the design of backup building battery(ies)

based on the building battery backup study, drainage, storm water, and sustainability

improvements.

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Preliminary Design generally consists of gathering any existing information, interviewing staff,

obtaining utility drawings (Edison, Gas Co., Mesa Water District, Storm Drain, public utilities),

confirming project goals and project requirements, obtaining City design and development

standards & requirements, obtain City plant and/or landscaping palette(s), and developing up

to three project alternatives. Provide technical memorandum regarding:

• ADA improvements and requirements

• Parking requirements and layout(s)

• Landscaping and irrigation.

• Storm water layouts

EV Charging Rebate Program

Research rebate opportunities for constructing and installing Level III dual-port fast

charging stations. Provide a letter-report to the District with determination and

recommendations.

Design for the selected alternative. Provide 60% and 90% completed drawings set for review

by the District. Incorporate 60 % and 90% suggestions and review comments into the final

product. Conduct one presentation to the District Citizens Advisory Committee and review

received comments with District staff. Incorporate District Engineer approved CAC

comments.

Final Design: Provide 100% drawings, construction details, specification and bidding package

for bidding. Provide at minimum:

• Title Sheet

• Vicinity map, location map, sheet index, and list of public agencies.

• Construction Notes

• Demolition drawing

• Grading, Site Plan, and Drainage

• Electrical Drawing(s)

• Landscaping/Planting drawing(s)

• Hardscape drawing(s)

• Irrigation/control drawing

• Utility drawing (may be included on Site Plan)

• Detail Sheet(s)

Provide an initial engineers estimate with the 90% submittal and a final engineers estimate

with the 100-percent submittal.

The detailed scope of work (SOW) includes, but is not limited to:

B. Pedestrian Walkway

Design an ADA accessible pedestrian walkway from the public right-of-way to District front

entrance. The District may decide not to proceed with installing the ADA walkway. However,

all utilities, irrigation, and/or electrical utilities shall be designed and installed such that the

future walkway may be placed at a later date, without relocating utilities or piping. A

degraded granite path will be used to reserve the walkway location.

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C. ADA Entrance

Design an ADA access ramp and front entrance modifications. Remove the existing, ADA non-

complaint front entrance and provide compliant ADA access facilities. The existing flagpole

will be replaced and relocated out of the walkway. Provide flagpole lighting.

D. Electrical Improvements

Design general electrical, lighting, low-voltage, and back-up battery improvements. A

backup battery study has been commissioned, and the concepts and/or study results will be

available for the Consultants use.

E. Electric Vehicle (“EV”) Charging Stations

Design four (4) electric charging stations: two (2) Level II for District use and two (2) Level III

dual-port fast charging stations for public use. Public stations must be designed to accept

payment by customers wishing to charge vehicles.

F. Repave and Stripe Parking Lot

Remove and replace asphalt. Consultant must provide a recommended pavement section

along with storm drainage capture and/or treatment systems. The goal is also to provide

additional parking stalls (possibly one or two), an employee outdoor lunch space, security

fence for the new lunch area and District employee and district vehicle parking.

G. Security Fencing and Gate

Design Security fencing and motor-operated gate.

H. Remove Existing Landscape and Irrigation System

Remove and rejuvenate the existing landscape within the parking area and building front

(northwesterly side of the HQ building). Rehabilitated and replaced landscaping, irrigation,

must integrate into the existing utility system(s). Provide a plan(s) for the selected

landscaping alternative.

2. Bidding Services

A. Bidding Documents: Prepare and complete bidding package for the District to advertise and

bid. The bidding package generally consists of, but not limited to, Plans, Specifications,

General Conditions, Agreements, among other required items.

B. Bidding Services: Attend Prebid meeting, assist with developing response(s) to contractor

questions and preparation of addendums, modify contract, project, specifications, and other

technical documents based on pre-bidding questions and required addendums.

C. Review for Responsive Bidder: Review bids for responsiveness, check references, contractor

license, among other Bid-summitted documentation.

3. Construction Management and Administration Services

A. Provide Construction administration generally consists of reviewing shop drawings, responding to

Contractor requests for information, preparing change order paperwork and justification, construction

meeting(s), among other administrating assistance.

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B. Periodic job walk(s) throughout the project and meeting the District Engineer to review construction

conflicts, unknown situations, and develop solutions. In addition, the Consultant shall coordinate

meetings and activities with the District Engineer.

C. Provide record drawing/as-built records

D. Provide complete set of project documentation:

a. AutoCADD drawings

b. Microsoft file(s)

c. Other Native software files used during the project

d. Set of PDF files

e. Two Hard Copy Sets

4. Meetings

A. Attend one kick-off meeting with staff to solicit their input on the conceptual plans.

B. Attend one meeting with 60% design meeting with staff to review project alternatives and confirm

proceeding to design phase.

C. Attend a second meeting with the District Engineer to review the 90% design work

product.

D. Attend one meeting with the District’s Citizens Advisory Committee (CAC) meeting to

solicit input on the conceptual plans.

E. Attend one Board of Directors study session meeting to solicit input on the conceptual

plans.

F. Attend one meeting with staff to finalize designs prior to bidding on the project.

G. Attend Prebid Meeting with contractors.

H. Construction Meeting(s): Kick-off and monthly construction meeting(s),

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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