Project Information

Bid Title

Request for Proposals for Investment Advising Services

Issuing Agency

City of Mailbu

Location

California

Published Date

May 6, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposals for Investment Advising Services
Category:	Other Professional Services
Status:	Open

Description: The City is seeking a qualified and experienced firm to provide professional investment advisory services. The selected advisor will serve in a fiduciary capacity and will be responsible for delivering objective, independent guidance on investment strategy, portfolio management, asset allocation, performance monitoring, risk assessment, and compliance with applicable laws, regulations, and organizational policies. Service may also include reviewing current investment practices, recommending policy updates, assisting with the development and implementation of investment objectives, and providing monthly performance reports. Respondents must demonstrate relevant qualifications, experience, and the capacity to effectively manage and safeguard public assets in alignment with established financial goals. Given the City’s current fiscal position, the City may not be able to utilize all these services in the near term; however, the City is seeking a firm with the ability to perform the tasks as needed. This scope will be performed remotely, with virtual coordination and communication as needed to fulfill the scope of work. Publication Date/Time: 5/5/2026 5:00 PM Closing Date/Time: 5/29/2026 4:00 PM Submittal Information: Submit a digital copy of the complete proposal to: Finance@malibucity.org Contact Person: Renée Neermann Finance@malibucity.org Download Available: Yes Fee: N/A Plan & Spec Available: None. Special Requirements: Technical Qualifications and Cost Proposals shall be submitted electronically to Finance@malibucity.org. Miscellaneous: The City will respond to requests for clarification to the RFP in written Addendum(s) as needed. Inquiries should be directed by email only to Finance@malibucity.org. No verbal requests will be accepted. Related Documents: Investment Services RFP

Attachment Preview

Request for Proposals for

Investment Advising Services

Proposals must be received no later than 4:00 p.m. on

Friday, May 29, 2026, via email:

Finance@malibucity.org

Renée Neermann

Financial Controller

23825 Stuart Ranch Road

Malibu CA, 90265

Date Issued: May 5,2026

BACKGROUND

The City of Malibu (“City”) is seeking proposals from qualified consultants for investment

advisory services. The City of Malibu (City) is a coastal city located in the northwestern

portion of Los Angeles County, California, along 21 miles of the Pacific Ocean and has a

population of approximately 10,604. The City hosts approximately 15 million visitors a

year. The City is a general law city incorporated under California law in 1991. It operates

under the Council/Manager form of government and is considered a contract city. The

five Members of the City Council are elected at-large and serve staggered four-year

terms, with the Mayor being selected from among the Councilmembers on a rotational

basis. The City offers a full range of municipal services and currently has 113 full-time

employees and 15.58 full-time equivalent part-time employees. The City, organized into

six departments, provides a number of services in-house, including management and

administrative services, public safety, building and safety, community services,

environmental sustainability, planning, public works and engineering.

The City’s Adopted Fiscal Year 2025-26 General Fund Operating Budget for ongoing

expenditures is $89.1 million, and the City’s Total Expenditure Budget is $110.3 million.

For further information, City’s past years ACFRs and adopted budgets are located on the

City’s website at: https://www.malibucity.org/315/Budgets. The City also has adopted

financial policies that govern City investments (attachment 1).

The City is seeking a qualified and experienced firm to provide professional investment

advisory services. The selected advisor will serve in a fiduciary capacity and will be

responsible for delivering objective, independent guidance on investment strategy,

portfolio management, asset allocation, performance monitoring, risk assessment, and

compliance with applicable laws, regulations, and organizational policies. Service may

also include reviewing current investment practices, recommending policy updates,

assisting with the development and implementation of investment objectives, and

providing monthly performance reports. Respondents must demonstrate relevant

qualifications, experience, and the capacity to effectively manage and safeguard public

assets in alignment with established financial goals. Given the City’s current fiscal

position, the City may not be able to utilize all these services in the near term; however,

the City is seeking a firm with the ability to perform the tasks as needed. This scope will

be performed remotely, with virtual coordination and communication as needed to fulfill

the scope of work.

PRELIMINARY SCOPE OF SERVICES

The selected firm shall serve as investment advisor including but not limited to the

following tasks:

Investment Policy, Strategy, and Market Monitoring

1. Perform a comprehensive annual review of the City’s Investment Policy.

2. Assist the City in developing a fully revised investment policy that is modern,

compliant, and tailored to City objectives.

3. Continually monitor market conditions and circumstances and report on any

recommended changes to policies, strategies, and specific positions. Propose

additional updates based on industry best practices, regulatory changes, and

risk‑management considerations.

Financial Forecasting and Long-Term Planning

4. Conduct interest forecasting, including:

a. Short-term rate projections

b. Multi‑year interest rate forecasting

c. Sensitivity analysis to support financial planning and long‑term modeling

5. Provide multi‑year financial forecasting to support budget development, capital

planning, and long‑term fiscal strategy.

6. Support the City in developing, reviewing, and updating fund balance policies,

including minimum reserve requirements, emergency reserves, disaster

contingencies, and stabilization targets.

7. Ensure the City is financially prepared to respond to emergencies or disasters,

including advising on accessible liquidity, short-term borrowing strategies, and

the sequencing of available funds.

Professional Qualifications and Independence Requirements

8. Designation as a Certified Public Accountant or Certified Public Finance Officer is

desirable

9. Be an independent Investment Advisor, registered as such with the Securities

and Exchange Commission (SEC) or the State of California, and must not act as

a broker/dealer.

10. Be independent of any financial institution or securities brokerage firm or shall

fully disclose any relationships with such financial institution and/or securities

brokerage firm relevant to the firm’s relationship with the entity.

11. Have no record of unsatisfactory performance as evidenced by complaints filed

with the SEC or any federal or state agency with jurisdiction over the services

provided by the firm.

PROPOSAL SUBMITTAL GUIDELINES

The City is requiring all proposals submitted in response to this RFP to follow a specific

format. A cover letter guarantee that key personnel, or equally qualified replacements,

will be committed to perform the required tasks throughout the duration of the contract.

A cost schedule shall be included with the proposal submittal. One electronic copy of the

technical qualifications and cost proposal will be required with each submission having

been signed by the company official with the power to bind the company in its proposal.

Technical Qualifications and Cost Proposals shall be submitted electronically to

Finance@malibucity.org, and must be received no later than 4:00 p.m. on Friday, May

29, 2026. Proposals may be withdrawn prior to the established date and time. No

extensions will be granted.

All Technical Qualifications and Cost Proposals will become the property of the City of

Malibu and will be made available for public inspection after an award is made or rejected.

TECHNICAL QUALIFICATIONS/COST PROPOSAL FORMAT

The Technical Qualifications shall be organized in the following sections to facilitate

review by the City. Consultants shall adhere to the page limit stated below. If additional

information is needed, it may be included in the Appendix. However, due to time

constraints, the City may not be able to review the items in the Appendix as thoroughly

as Sections a. through f.

Technical Qualifications shall be limited to a total maximum of fifteen (15) double sided

pages or thirty (30) single sided pages, all letter size. This total page limit may be split

across the Section a through f as deemed appropriate by the consultant. Large format

pages, including 11” x 17” pages, will be counted as two (2) pages.

Technical Qualifications shall include the following:

a. Cover Letter/Executive Summary

Provide a cover letter/executive summary emphasizing the strong points of the

project team, qualifications, and experience. The cover letter/executive summary

shall include the name, address, telephone number, title and signature of the firm’s

contact person for this proposal, and state that the submittal is valid for 150 days.

The cover letter constitutes certification by the consultant, under penalty of perjury,

that the consultant complies with nondiscrimination requirements of the State and

the Federal Government. The cover letter/executive summary shall also include a

statement by the consultant informing the City whether or not they have any

exceptions with the City’s terms and contract conditions stated in this RFP,

including, but not limited to, insurance and the Agreement for Professional

Services, and stating that only those exceptions noted in the consultant’s proposal

will be subject to discussion and negotiation with the City. The cover

letter/executive summary shall be signed by a person with the official authority to

bind the company. An unsigned proposal or one signed by an individual

unauthorized to bind the consultant may be rejected.

b. Experience of Firm(s) and Individuals

Provide a summary of the company’s qualifications, credentials and related past

experience. List up to five (5) experiences consistent with the Preliminary Scope

of Work. Preferably with public agencies. The references should include the start

date of the project and the date of completion for each project.

Include summary descriptions of the company’s (or companies’) and

individuals’ applicable experience, and resumes detailing their experience

with the scope above. Detailed resumes highlighting experience pertinent

to this project should be provided in an Appendix. These resumes will not

be counted in the page limit.

c. Team Organization

Provide an organization chart of your team. Describe its organization, and the

responsibilities and level of commitment of individuals within the team. Identify

team’s “key” personnel members. Describe why each team member is proposed

for their respective positions or roles on the team. Identify who will be the Project

Manager responsible for services requested and interaction with City staff. Provide

the availability (in percentage) of each key personnel that will be assigned to this

contract.

d. Project Understanding and Approach/Methodology

Prepare a summary description of how the consultant will address the Scope of

Work presented above. Briefly describe your firm’s investment management

philosophy, including your approach to managing governmental portfolios.

e. Conflict of Interest

The Consultant shall disclose any financial, business, or other relationships with

the City that may have an impact on the outcome of this contract. The Consultant

shall also list current clients who may have a financial interest in the outcome of

this contract.

f. Exceptions

This section shall discuss any exceptions or requested changes that Proposer has

to the City’s RFP conditions, requirements, and sample contract. If there are no

exceptions noted, it is assumed the Proposer will accept all conditions and

requirements identified in the “Agreement for Professional Services” (attachment

2). Items not excepted will not be open to later negotiation.

g. Cost Proposal

Describe in detail the fee structure you propose for providing engagement

services. The cost proposal is considered a criteria once the final recommendation

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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