Project Information

Bid Title

School Lunch Paper & Disposable Bid Information

Issuing Agency

Independent School District No. 1

Location

Idaho

Published Date

May 13, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

School Lunch Paper & Disposable Bid Information

NOTICE OF INTENT TO PURCHASE #26-02

BID DUE DATE: Thursday, June 4, 2026 - 2:00 p.m.

Attachment Preview

SCHOOL LUNCH PAPER & DISPOSABLE

NOTICE OF INTENT TO PURCHASE #26-02

BID DUE DATE: Thursday, June 4, 2026 – 2:00 p.m.

Independent School District No. 1, Lewiston, Idaho, (School District) hereby declares its intent to purchase the

following products within this informal bid request. The specifications listed are correct and complete to the best

of our knowledge. Where no specification is made, it is expected that only the best commercial practice is to

prevail. The total dollar value of the purchase that is the subject of this request is expected to be less than Two

Hundred, Fifty Thousand Dollars ($250,000) and thus, the process to be used is an informal solicitation pursuant to

Idaho Code Section 67-2806(1).

BID PROCESS

1. You are hereby invited to submit a bid for School Lunch Paper & Disposable Products for the school

year 2026-2027. Awarded bids will be for the period of July 1, 2026 through June 30, 2027.

2. Bids should be clearly marked “School Lunch Paper & Disposable Products Informal Bid #26-02”.

Bids will be received at the office of Leann L. Hubbard, Director of Business Services, Independent

School District No. 1, 3317 12th Street, Lewiston, ID 83501. Bids will not be accepted later than

Thursday, June 4, 2026, at 2:00 p.m. Bids may be returned by fax, e-mail, U.S. Mail or other means of

physical delivery. To return a bid by fax or email, bids may be sent to 208-748-3059 (fax) or

lhubbard@lewistonschools.net.

3. All bids must be signed and dated by an authorized representative of the responding company.

4. The bid will be awarded, by item, to the lowest responsible bidder(s), taking into account the quality of the

article to be supplied, conformity with the standard specifications described, date(s) of delivery required, and

past performance. The School District reserves the right to reject any or all bids and to waive formalities. Bids

will be awarded on the basis of the best overall interest to the School District.

5. Prices are to be firm and net to us, Freight on Board (FOB), our warehouse dock, at 3317 12th Street, Lewiston,

Idaho, and should include all discounts. Freight surcharges are disallowed.

6. Prices quoted should not include excise or other taxes.

7. All products are to be produced and sold in conformity with all State, Federal, and local laws and regulations,

including Department of Commerce regulations at 2 C.F.R. 200.

8. To the maximum extent practicable, products quoted shall be produced in the United States or its territories.

9. Our best estimate of the amount needed is provided. The School District reserves the right to increase or

decrease the quantities of product (if appropriate) in a reasonable amount. If there is a quantity threshold that

must be met to support your bid price, please indicate.

10. Notification of bid award will be made to bidders as soon as possible after the due date. The Director of

Business Services is authorized to issue purchase orders upon award.

11. Upon bid award, all successful bidders will be required to sign the Certification Regarding Debarment,

Suspension, Ineligibility and Voluntary Exclusion, which is attached for your review.

12. This proposal is between the School District and the supplier and cannot be reassigned.

13. Any questions regarding products specified in this solicitation should be referred to Ellen Watson (208) 748-

3000 or ewatson@lewistonschools.net.

SHIPMENT & DELIVERY

1. DELIVERIES WILL BE ACCEPTED BEGINNING JULY 6, 2026. ALL ITEMS IN THE INITIAL

ORDERS TO THE SUCCESSFUL BIDDERS MUST BE RECEIVED IN OUR WAREHOUSE NO

LATER THAN AUGUST 7, 2026.

2. Throughout the contract period, deliveries shall be made to the School District warehouse between 6:00 a.m.

and 11:00 a.m. unless an agreement is negotiated between the contractor and the School District.

ALTERNATE PRODUCTS AND SAMPLES

1. Any deviation or variance from the specifications or instructions shall be stated on the returned bids. When a

different product or packaging is bid, please indicate “ALTERNATE” and state the pack size on the bid.

2. Samples may be requested from the three lowest bidders, and the School District will pay for such samples. Do

not send samples unless instructed to do so.

INSPECTION AND ACCEPTANCE

1. The School District assumes the right to reject, within a reasonable time, any unsatisfactory product, i.e. items

with hidden defects, items not of acceptable quality, etc.

2. In the event products are defective or do not conform to specifications, the School District will contact the

vendor to notify them that the product is being rejected. The School District will work with the supplying

vendor to replace the rejected product in a timely manner. Rejected products shall be removed promptly and

replaced at the expense of the vendor.

3. The School District reserves the right to charge back to the supplying vendor costs resulting from having to

remove rejected products from our area or excess costs resulting from buying on the open market replacement

products for up to the amount of the product rejected under the purchase order agreement.

SUBSTITUTION

If a vendor is temporarily out of stock on a particular item, an equal or superior product at an equal or lower price

may be delivered, with prior approval of the school district. If a vendor is unable to deliver a product or an

approved substitute, the School District shall, in good faith and in its sole discretion, purchase a product of equal or

greater quality from another source.

ESCALATION / DE-ESCALATION CLAUSE

1. Should a price change occur, vendor must notify the School District 30 days prior to this change. Notification

must include a letter from the manufacturer with an explanation of price change.

2. The School District will review and determine if the adjustment will be accepted.

3. The School District has the option to go to the next lowest bidder on the original bid.

DISCONTINUED PRODUCT

In the event a manufacturer discontinues a product, the vendor will notify the School District, propose alternative

items of equal or greater quality, and provide a cutting of the proposed items if required.

RECALLS

The vendor shall be responsible to notify the School District in the event of a product recall. Timely notification is

required.

TERMS OF TERMINATION

The School District may terminate the contract by giving the vendor thirty (30) days’ notice, in writing, with an

explanation for cause and/or convenience of termination and its intention to do so. The vendor may, likewise,

terminate the contract by providing thirty days’ written notice.

DEBARMENT AND SUSPENSION

The School District awards contracts only to responsible contractors possessing the ability to perform successfully

under the terms and conditions of a proposed procurement. Consideration will be given to such matters as

contractor integrity, compliance with public policy, record of past performance, and financial and technical

resources.

The School District may not subcontract with or award subgrants to any person or company who is debarred or

suspended. For all contracts over $25,000 the District verifies that the vendor with whom it intends to do business is

not excluded or disqualified. 2 C.F.R. Part 200, Appendix II(1) and 2 C.F.R. §§ 180.220 and 180.300.

MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES, LABOR SURPLUS FIRMS

To assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when

possible, the School District will:

1. Place qualified small and minority business and women’s business enterprises on solicitation lists.

2. Assure that small and minority businesses, and women’s business enterprises are solicited whenever they are

potential sources.

3. Divide total purchasing requirements, when economically feasible, into smaller tasks or quantities to permit

maximum participation by small and minority business and women’s business enterprises.

4. Establish delivery schedules, where the requirement permits, which encourage participation by small and

minority business and women’s business enterprises.

5. Use the services and assistance, as appropriate, of such organizations as the Small Business Administration and

the Minority Business Development Agency of the Department of Commerce.

6. Require the prime contractor, if subcontracts are let, to take the affirmative steps listed above.

ANTI-ISRAEL BOYCOTT

Section 67-2346, Idaho Code, prohibits the Independent School District No. 1 from contracting with any company

(of more than ten employees) that engages in an anti-Israel boycott. This includes refusing to deal with, terminating

activities, or other activities that are intended to discriminate against or inflict economic harm on the state of Israel

or its territories. By entering into this agreement, you acknowledge that you do not currently engage in – and will

not engage in during the duration of this contract – a boycott against the State of Israel or its territories.

GOVERNMENT OF CHINA PROHIBITED

Section 67-2359, Idaho Code, prohibits the Independent School District No. 1 from contracting with any company

owned or operated by the government of China. By entering into this contract, you certify that your company is not

currently owned or operated by the government of China and will not for the duration of the contract be owned or

operated by the government of China.

COMPANIES BOYCOTTING CERTAIN SECTORS PROHIBITED

Section 67-2347A, Idaho Code, prohibits the Independent School District No. 1 from contracting with any company

boycotting certain sectors, including (a) engages in or supports the exploration, production, utilization,

transportation, sale, or manufacture of fossil fuel-based energy, timber, minerals, hydroelectric power, nuclear

energy, or agriculture; or (b) engages in or supports the manufacture, distribution, sale, or use of firearms, as defined

in section 18-3302(2)(d), Idaho Code. By entering into this agreement, you certify that your company is not

currently boycotting certain sectors and will not for the duration of the contract.

CERTIFICATION REGARDING LOBBYING

Certification for Contracts, Grants, Loans, and Cooperative Agreements.

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any

person for influencing or attempting to influence an officer or employee of any agency, a Member of

Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with

the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the

entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or

modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for

influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an

officer or employee of Congress, or an employee of a member of Congress in connection with this Federal

contract, grant, loan or cooperative Agreement, the undersigned shall complete and submit Standard Form-

LLL, “Disclosure of Lobbying Activities,” in accordance with instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for

all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and

cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made

or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed

by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a

civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

NON-DISCRIMINATION

1. Bidder must be an equal employment opportunity employer.

2. U.S. Department of Agriculture (USDA) Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and

policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA

programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age,

marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal

or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases

apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille,

large print, audiotape, American Sign Language, etc.) should contact the State or local Agency that administers the

program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally,

program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-

3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter

addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the

complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department

of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410,

Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.

This institution is an equal opportunity provider.

BID PROTEST PROCEDURE

The bidding of food and food service supplies is carried out pursuant to the procedures set forth in Idaho Code

Section 67-2806 entitled Purchasing by Political Subdivisions.

Sub-section 67-2806(2)(c) describes the process for objections to specifications or bid procedures:

“Written objections to specifications or bid procedures must be received by the clerk, secretary or other authorized

official of the political subdivision at least three (3) business days before the date and time upon which bids are

scheduled to be received.”

And

67-2806(2)(j) describes the process for objections to the award:

“If any participating bidder objects to such award, such bidder shall respond in writing to the notice from the

political subdivision within seven (7) calendar days of the date of transmittal of the notice, setting forth in such

response the express reason or reasons that the award decision of the governing board is in error. Thereafter, staying

performance of any procurement until after addressing the contentions raised by the objecting bidder, the governing

board shall review its decision and determine whether to affirm its prior award, modify the award, or choose to re-

bid, setting forth its reason or reasons therefor. After completion of the review process, the political subdivision

may proceed as it deems to be in the public interest.”

Objections should be directed to:

Leann L. Hubbard

Director of Business Services

3317 12th Street

Lewiston, ID 83501

Commodity Codes

• NAICS 424130Industrial and Personal Service Paper Merchant Wholesalers

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.