Project Information

Bid Title

Replacement of a Pavilion Pergola

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Jun 29, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

IWQ 130841 INV

Original Source

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Bid Documents

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Project Description

IWQ 130841 INV

Replacement of a Pavilion Pergola

Buyer Contact : Casey.Beauston@GwinnettCounty.com

Opening Date : 07/02/2026 10:00 AM EST

Addendum : IWQ 130841 Ad2 (1) , IWQ 130841 Ad1

Attachment Preview

June 10, 2026

INFORMAL WRITTEN QUOTE

IWQ #130841

Gwinnett County is soliciting competitive quotes from qualified contractors for the Replacement of a

Pavilion Pergola for the Department of Parks and Recreation.

Quotes should be typed or submitted in ink and returned to the Attention of Casey Beauston, Purchasing

Associate III. Quotes should be received by 3:00 P.M. on June 25, 2026 by email

casey.beauston@gwinnettcounty.com or sent to the Gwinnett County Financial Services - 2nd Floor -

Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia 30046.

Questions regarding quotes should be directed to Casey Beauston, Purchasing Associate III, at

casey.beauston@gwinnettcounty.com or by calling 770-822-7995 no later than 3:00 P.M. on June 16,

2026. Quotes are legal and binding upon the bidder when submitted. The written Quote documents

supersede any verbal or written prior communications between the parties.

Successful awarded contractor will be required to meet insurance requirements. Insurance Company must

be authorized to do business in Georgia by The Georgia Insurance Department, listed in the Department of

Treasury's Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal

Bonds and as acceptable reinsuring companies, and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in

any open meeting, program or activity of Gwinnett County Government should be directed to the ADA

Coordinator, Gwinnett County Justice and Administration Center, 770-822-8165.

Award will be made to the contractor submitting the lowest responsive and responsible quote. Gwinnett

County reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed

in its best interest. Quotes may be split or awarded in entirety. Gwinnett County reserves the option to

negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.

We look forward to your quote and appreciate your interest in Gwinnett County.

Casey Beauston, CPPB

Purchasing Associate III

The following pages should be returned with your quote: Quote Schedule, Pages 5-6

References, Page 7

Contractor Affidavit & Agreement, Page 8

IWQ #130841

PERGOLA REPLACEMENT - SPECIFICATIONS

Page 2

I. SCOPE OF WORK

1. Gwinnett County Department of Parks and Recreation is soliciting competitive quotes from

qualified contractors for a pergola removal and installation at Hudlow Tennis Center, located

at Best Friend Park. The successful contractor shall furnish all labor and materials required to

remove and install a new pergola for the Department of Parks and Recreation.

II. DESCRIPTION OF WORK

1. Contractor is responsible for removing ALL construction debris and disposing of it off

premises according to all Environmental Protection Agency (EPA) regulations.

2. The contractor shall remove all joist, rotten structural beams, hangers, ties, and brackets, and

install new wood, beams, hangers, ties, and structural hardware.

3. The contractor shall provide and use all recommended tools per manufacturer’s

specifications.

4. The use of products other than those indicated in Section III Materials must be pre-approved

by the Gwinnett County representative. All products must be applied according to the

manufacturer’s specifications. Any proposed substitution must be submitted with the quote

and must include specifications, colors, warranty, and any other information necessary for

evaluation. The County may reject the quote if this information is not provided.

III. MATERIALS

The successful contractor shall provide the materials below.

• 2” x 10” x 24’ double beams

• 42 pergola joists with decorative ends to match existing ends

• Include hurricane ties brackets and structural hardware

IV. INSTALLATION

1. The double 2” x 10” x 24’ joist shall be installed on existing fiberglass columns.

2. Replace all joists, rotted structural beams, hurricane ties, and brackets.

3. Pressure wash and prepare for paint and caulk if needed.

4. Prime and paint.

V. SPECIAL CONDITIONS

1. Contractor shall use extra care when working around glass doors and windows.

2. Any damage incurred during removal and installation is the contractor’s responsibility to repair.

3. Contractor must provide at least one employee that can effectively communicate with onsite

staff and County staff.

IWQ #130841

Page 3

VI. WORK CONSTRAINTS

1. The affected area will be closed to the public, but the remainder of the facility and park will be

open to the public.

2. Precautions should be taken to block off, barricade, or cover in-process work areas to protect

the surrounding area and general public. If any temporary fencing is needed, the contractor is

responsible for providing.

3. Measurements stated in this document are approximate. The contractor shall be responsible

for obtaining accurate measurements and to become familiar with the conditions of the site

prior to submitting a quote.

4. Hours of work will be agreed upon by the contractor and County staff but generally would be

from 7:30 am-4pm Monday - Friday. Hours could vary depending on location.

VII. GENERAL REQUIREMENTS

1. WORK SITE CLEANLINESS

The contractor shall keep the worksite clean daily, free of debris, and maintain a level of cleanliness

and neatness needed for proper execution of work. The contractor shall keep completed areas clean

and protected from damage for the duration of the project. When all work for the project is

completed, the contractor shall clean the site of debris, waste material, and litter, including disposal

offsite according to EPA regulations; remove all tools, equipment, and surplus materials from the

project site; and remove any temporary protection installed during the project. A final walkthrough

of the project must be scheduled after completion with a designated County representative.

2. SAFETY PRECAUTIONS

a. The contractor shall take proper precautions to prevent fires and to facilitate firefighting

operations.

b. The contractor shall store flammable materials in non-combustible containers and store them

away from potential fire sources and remove flammable waste regularly.

c. The contractor should carefully supervise the operation of potential fire sources.

d. The contractor shall take proper precautions to prevent accidents due to physical hazards, and

provide barricades and signs as required to protect contractor’s personnel and the public from

hazards and to inform them of same. Barricades and signage shall comply with all safety

regulations.

e. The contractor shall provide and require the use of safety equipment, clothing, and accessories

as required by the construction activity and applicable safety regulations.

3. WARRANTY

The contactor must warrant the work, labor, and materials, for a period of one (1) year after

completion of this project. This warranty shall be in addition to any warranties provided by the

product manufacturers.

4. REFERENCES

The selected contractor must have demonstrated successful performance on projects of a similar

size and scope. A minimum of three (3) references shall be provided on the “References” form

included herein. References must clearly demonstrate the successful completion of similar projects

within the past five (5) years.

IWQ #130841

Page 4

VIII. LOCATION

The site is located at:

Hudlow Tennis Center @ Best Friend Park

6224 Jimmy Carter Blvd

Norcross, GA 300071

Tennis Center: 770-417-2210

Main Line: 678-277-0222

Contractors are responsible for taking accurate measurements prior to submitting a quote. No change

orders will be made or accepted based on inaccurate measurements. Quote pricing should be all inclusive

to complete the total job at given location. The site is open to the public. It is strongly encouraged that

interested contractors visit the site prior to submitting a quote to take measurements.

A pre-quote conference has not been scheduled for this project. The site is open to the public for contractors

to view. The County strongly encourages interested contractors to visit the site prior to submitting a quote.

Contractors should contact the location prior to arriving, and reference IWQ #130841.

IWQ #130841

Page 5

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING DEEMED NON-RESPONSIVE.

QUOTE SCHEDULE

Item

#

1

Description

Lump Sum Fee for Hudlow Tennis Center Pavilion Pergola

Replacement, per above specifications.

Lump Sum Price

$

NOTE: Pricing MUST include all costs associated with this request, including but not limited to labor, materials, disposal, travel, etc.

COMPANY NAME: ________________________________________________________________________________________

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