Project Information

Bid Title

Monroe County Fleet Graphic Branding and Installation RFP - 2026

Issuing Agency

Monroe County

Location

Michigan

Published Date

Mar 19, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Monroe County Fleet Graphic Branding and Installation RFP - 2026

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COUNTY OF MONROE

MICHIGAN

REQUEST FOR PROPOSAL

Fleet Graphic Branding and Installation

REQUEST FOR PROPOSAL ISSUED:

Thursday, March 19, 2026

PROPOSAL DEADLINE:

4:00 PM EST, Thursday, April 9, 2026

Monroe County Finance Office

125 East Second Street

Monroe, MI 48161

MONROE COUNTY

FINANCE DEPARTMENT

125 East Second Street, Monroe, Michigan 48161-2197

Telephone: (734) 240-7250  Fax (734) 240-7266

March 19, 2026

Dear Contractor:

The County of Monroe is accepting proposals to provide fleet graphic branding and installation

services for the Monroe County Sheriff’s Office. Interested and qualified contractors should review

the requirements outlined within this Request for Proposal.

Contractors shall submit proposals in accordance with the included Proposal Requirements, and

attach any other required documentation as specified in this Request for Proposal. The final date to

submit proposals is Thursday, April 9, 2026 at 4:00 PM EST. Proposals may be submitted using either

of the following methods:

1. Hard Paper Copy: Submit proposals by U.S. mail, courier service or personal delivery to

Monroe County Finance Department, 2nd Floor, 125 East Second Street, Monroe, Michigan

48161-2197. Proposals must be delivered in sealed envelopes and clearly marked “Sealed

Proposal for Fleet Graphic Branding RFP” so that no error in opening may occur.

2. Email: Submit proposals via email as a separate Microsoft Word or PDF document attachment

to rfp@monroemi.org. Indicate in the email subject line “Sealed Proposal for Fleet Graphic

Branding RFP” so that no error in opening may occur.

The County of Monroe reserves the right to accept or reject any and all proposals, to waive any

irregularities, and to make an award that it has determined to be in the best interest of the County.

Sincerely,

Andrew Kish

Operations Coordinator

COUNTY OF MONROE

FLEET GRAPHIC BRANDING AND INSTALLATION RFP

1. Project Overview

The County of Monroe (“County”) is soliciting proposals from qualified contractors to

provide high-quality vinyl graphics, design layout, and installation services for the Monroe

County Sheriff’s Office fleet of law enforcement vehicles.

The successful bidder shall be responsible for applying consistent, durable, and highly visible

markings across a diverse fleet ranging from standard patrol SUVs to marine and off-road

units and specialty vehicles.

2. General Specifications

A. The specifications listed in this Request for Proposal (“RFP”) are intended to serve as

general guidelines, unless otherwise noted, to be followed by contractors in preparing

a proposal and during the ensuing project. These specifications are intended to list the

major tasks to be completed and the Selected Contractor (“Contractor”) shall be

responsible for completing all other tasks required to achieve a first-class project, even

if each specific task is not listed herein.

B. All work schedules and activities shall be coordinated with County staff and completed

in a fashion that minimizes the time of disruption to the County’s normal operations.

C. In all circumstances, the work shall be of first-class quality and performed by qualified

personnel who are skilled in the respective trade and knowledgeable about the products

and equipment being used.

D. Care shall be taken to ensure no damage is caused to County property and any adjoining

property.

3. Scope of Work

The Contractor shall provide all labor, materials, and equipment necessary to perform the

following:

A. Design and Proofing: Adapt existing agency branding to fit various vehicle body

styles while maintaining a uniform standard, utilizing only approved logos and

markings provided by the Monroe County Sheriff’s Office.

B. Material Specifications: Use premium, automotive-grade reflective and non-

reflective vinyl (e.g., 3M™ 5100R Scotchlite™ film [FDC Series] 064Gold or

equivalent) capable of withstanding Michigan’s extreme weather, road salt, and UV

exposure.

RFP Page 1

C. Installation: Professional on-site or off-site application with seamless finishes,

ensuring no damage to vehicle paint or surface.

D. Removal: Occasional removal of old graphics from decommissioned units without

ghosting or adhesive residue.

4. Vehicle Inventory Categories

Proposals must include pricing tiers or line items for the following vehicle types:

CATEGORY

Standard Patrol

Trucks/Work Units

Specialty/Marine

Recreational (ORV)

Command/Special

TYPICAL MODELS

Ford Explorer, Chevy

Tahoe, Dodge Charger,

transport vans.

Ford/Chevy pickup

trucks of various models

Patrol Boats, Jet Skis

Side-by-sides (UTVs)

SWAT, Dive, Incident

Command Vehicle

SPECIAL REQUIREMENTS

High-visibility reflective markings

following uniform standard

Application on pickup trucks

Marine-grade, salt-water

resistant vinyl

Durable laminate for

off-road brush/abrasion

Large-scale graphic application

5. Technical Requirements

A. Reflectivity: All primary markings must meet or exceed local safety visibility

standards for emergency vehicles.

B. Warranty: Provide a minimum of a 5-year manufacturer warranty against peeling,

cracking, and fading; and a Minimum of a 2-year warranty on installation

workmanship.

C. Turnaround: Complete work on each vehicle within two (2) business days of delivery

to minimize fleet downtime.

6. Proposals and Contract Award

A. Contractors shall submit proposals and bid pricing to the County as described in the

Proposal Requirements included with this RFP. Proposals shall take into consideration

all such conditions as may affect the work under this contract. The submittal of a

proposal automatically implies that the contractor is completely familiar with the

location, scope, and nature of the work and of the equipment, materials, and labor

required to complete the project.

RFP Page 2

B. The County may, in its discretion, award a contract to complete all components or a

selection of the components of the work listed within this RFP.

C. The County may visit and review contractors’ facilities and equipment prior to award

of contract. Contractors shall be prepared to facilitate such visits and note additional

visits may be conducted during the term of any subsequent contract.

7. Receiving Office

Contractors shall submit proposals in accordance with the included Proposal Requirements,

and attach any other required documentation as specified in this Request for Proposal. The

final date to submit proposals is Thursday, April 9, 2026 at 4:00 PM EST. Proposals may be

submitted using either of the following methods:

A. Hard Paper Copy: Submit proposals by U.S. mail, courier service or personal delivery

to Monroe County Finance Department, 2nd Floor, 125 East Second Street, Monroe,

Michigan 48161-2197. Proposals must be delivered in sealed envelopes and clearly

marked “Sealed Proposal for Fleet Graphic Branding RFP” so that no error in opening

may occur.

B. Email: Submit proposals via email as a separate Microsoft Word or PDF document

attachment to rfp@monroemi.org. Indicate in the email subject line “Sealed Proposal

for Fleet Graphic Branding RFP” so that no error in opening may occur.

8. Economy of Preparation

Proposals should be prepared simply and economically, providing straight-forward, concise

descriptions of the contractor’s capabilities to perform the work. All pricing and requested

information shall be included in the proposal and outlined in narrative text explaining the

services to be performed; equipment and/or materials to be provided; cost of the services,

equipment, and/or materials; and the tentative schedule for work to be completed (if

applicable).

9. Addenda and Supplements to RFP

In the event of changes to the RFP, contractors will be notified in writing. Questions

concerning the project specifications and requirements, proposal submittal, or award and

administration of the contract should be directed simultaneously to the individuals listed

below:

Andrew Kish

Operations Coordinator

County of Monroe

125 East Second Street

Monroe, Michigan 48161

Telephone: 734-240-7268

Email: andrew_kish@monroemi.org

RFP Page 3

Commodity Codes

• NAICS 541430Graphic Design Services

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