Project Information

Bid Title

5861 - City Hall Ground Maintenance

Issuing Agency

City of New Rochelle

Location

New York

Published Date

Feb 9, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

5861

Original Source

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Bid Documents

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Project Description

Bid Number:	5861
Bid Title:	5861 - City Hall Ground Maintenance
Category:	*Current Bids & RFPs
Status:	Open

Description: The City of New Rochelle is soliciting sealed bids from qualified and experienced service providers for City Hall Ground Maintenance. Only electrical leaf blowers are allowed. This contract is subject to prevailing wage. Publication Date/Time: 2/9/2026 6:00 PM Closing Date/Time: 2/25/2026 3:00 PM Related Documents: 5861 - City Hall Grounds Maintenance 5861 Exhibit_A - Map Areas A, B, C 5861 Exhibit_B - Map for new area D CHGM_Prevailing Wage_20260205

Attachment Preview

Department of Finance

(914) 654-2069

515 North Avenue

New Rochelle, NY 10801

Adam Ross

Deputy Commissioner

City of New Rochelle

New York

Ivonne Droese-Solomon

Purchasing Specialist

TO: All Prospective Bidders for

City Hall Grounds Maintenance

Respond to:

CITY OF NEW ROCHELLE

Department of Finance Purchasing Office

515 North Avenue

New Rochelle, New York 10801

BID SPEC No. 5861

DATE POSTED: 02/09/2026

DATE DUE: 02/25/2026

NOTE: Bids are due by 3:00 p.m.

Late bids will NOT be accepted!

INSTRUCTION FOR RESPONDING TO THIS BID

1. Vendors interested in bidding on the referenced items should read the entire document. The vendor must complete

all sections of this document including the VENDOR DATA SECTION and sign where indicated. Your signature identifies

your acceptance of all terms and conditions herein.

2. All vendors must fill in the prices being requested in the places and formats indicated. All blank spaces in said bid shall

be filled in and no changes shall be made in the phraseology, or in the items, terms and conditions contained therein.

3. Each bid must be in a separate sealed envelope, clearly labeled with vendor name, bid number, and due date and

addressed to City of New Rochelle, Department of Finance - Purchasing Office, City Hall, New Rochelle, New York

10801. All bids must be properly signed and received by the time and date specified in order to be valid. Only sealed

bids received hard copy will be considered. Faxed or emailed bids are NOT PERMITTED.

4. The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal Employment Agreement and

encourages all minorities to submit bids. Firms qualified and certified as Minority Business Enterprises (MBE) and

Women Business Enterprises (WBE) are strongly encouraged to submit bids.

5. Please be advised that this contract is subject to prevailing wage. PRC# 2026500004

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New York State Department of Labor Public Work Contractor and Subcontractor Registry

All contractors and subcontractors submitting bids or performing construction work on public work projects or private

projects covered by Article 8 of the Labor Law are required to register with the New York State Department of Labor

(NYSDOL) under Labor Law Section 220-i.

The law defines a “contractor” as any entity entering into a contract to perform construction, demolition,

reconstruction, excavation, rehabilitation, repair, installation, renovation, alteration, or custom fabrication. The law

defines “subcontractor” as any entity subcontracting with a contractor to perform construction, demolition,

reconstruction, excavation, rehabilitation, repair, installation, renovation, alteration, or custom fabrication, which is

subject to Article 8 of the Labor Law. Contractors are responsible for verifying that any subcontractors they work with

are registered.

All contractors submitted a bid on this procurement must demonstrate registration with the NYSDOL Public Work

Contractor and Subcontractor Registry. Bidders who are not registered at the time of bid submission will be deemed

non-responsive.

SCOPE OF WORK

The City of New Rochelle is requesting bids for Grounds Maintenance Services at the following locations:

• Area A:

• Area B:

• Area C:

• Area D:

City Hall - 515 North Avenue, New Rochelle, NY 10801

Police/Court Facility- 475 North Avenue, New Rochelle, NY 10801

Vacant Lot - corner of Manor Place and Beaufort Place

85 Beechwood Ave & Second Street

Site maps are provided for your information as Exhibit A and Exhibit B.

All grounds maintenance service must be performed in accordance with all Federal, State, Local and OSHA

rules and regulations presently established or which may be established during the term of this contract award.

Grounds maintenance to be performed during the hours and days as set forth by the Public Works Department

as follows:

• Grass cutting and mulching at Areas A, B and C must be performed on Saturday or weekdays after

4:30 pm except during Council Meetings or other scheduled events (weather permitting) or next

available clear day, early AM (prior to cars being parked which is usually prior to 8:00 am Mon-Fri)

• All work to be performed in accordance with all ordinances, including, but not limited to,

noise regulations.

Removal of all debris shall be the responsibility of the contractor. Debris from the spring cleanup shall

be dumped at the City’s Transfer Station on Beechwood Avenue and any debris from fall limb collection(s) will

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be picked up by the City providing that the contractor piles said debris in designated locations and coordinates

the removal through the Department of Public Works.

Services indicated herein are expected to commence each spring as weather permits. Services are to be

provided thru the end of November each year, weather permitting. Please note Vendor must use electric

blowers only. If the batteries die the vendor is responsible to sweep the debris to edge of the property and not

leave the clipping/ debris in the middle of the road. The agreement resulting from this Request for Bids will

include all services including the furnishing of all materials, including bags, equipment, labor and incidentals to

perform the maintenance in accordance with the specifications herein under the direction of the Operations

Director of Public Works, Brian Bracey, 914.240.4862, or his authorized designee. The awarded vendor shall

designate a foreman and/or representative to act as coordinator between the City and the awarded vendor.

Awarded vendor shall provide city contact with a cell phone number and email address for the person

administrating the contract.

At least the following services will be required as specified below and shall be quoted as outlined on Cost

Summary page.

Part I: April Spring Cleanup

Spring Cleanup to Areas “A”, “B” and “C” and “D” must include the following:

General clean-up of City Hall Complex – including removal of debris in and around bushes and beds.

• Spot seeding as required

• Edging all walkways and beds

• Cultivating all areas as required

• Mulching of beds as required

Part II: May through November

Weekly Services to Areas “A” and “B”:

• Weekly grass mowing

• Weekly edging of sidewalks, curbs, posts and flowerbeds

• Weekly weeding around building and plant beds

• Periodic trimming of lower evergreens and shrubs performed on an as needed basis, not less than one

time per year, at the proper time and season

• Weekly leaf removal in the fall as required

• Clean all walkways, steps, driveways and all other areas of grass clipping, leaves and debris

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Part II: May through November

Bi-weekly Services to Area “C” and “D”

• Every 2 weeks - grass mowing

• Every 2 weeks- edging of sidewalks, curbs, posts and flowerbeds

• Every 2 weeks- weeding around buildings

• Periodic trimming of lower evergreens and shrubs performed on an as needed basis, not less than one

time per year, at the proper time and season

• Clean all walkways, steps, driveways and all other areas of grass clipping, leaves and debris

• Weekly leaf removal in the fall as required

INSTRUCTIONS, TERMS AND CONDITIONS, Spec. # 5861

Award of Bids: Awards will be made, if at all, to the "lowest responsible bidder" meeting the specifications. The

City reserves the right to reject any and all bids or portion thereof, or any bids that are vague, incomplete or

indefinite.

Withdrawal of Bids: The submission of the bid proposal shall constitute an irrevocable offer which shall remain in full

force and effect until the bid proposals received by the City are either accepted or rejected. Proposals may be

withdrawn at any time prior to the bid opening.

Bid Deposits: Bid deposits, if required, will be returned to unsuccessful bidders after the bid has been awarded. A

successful bidder's deposit will be returned after a written contract has been executed, or after a performance bond,

if required, has been accepted by the City.

Bid Format: Bidders are advised to become familiar with all conditions, instructions and specifications governing this

bid. Once the award has been made, failure to have read all the conditions, instructions and specifications shall not

be cause to alter the original bid.

All bids must be priced per unit specified in the bid specifications or on the bid form submitted, and must be signed

and dated. In the event of a discrepancy between the unit price and extension, the unit price will govern. No exceptions

will be allowed with regard to errors made in the computation of a bid.

Purchases by the City of New Rochelle are not subject to any federal, state or local taxes. Do not include any of

these taxes when bidding or invoicing. Exemption certificates will be furnished upon request.

Substitutions: Any deviation from specifications or indicated brand shall be clearly stated and fully explained by

accompanying specification sheets with submitted bid. Samples shall be supplied by the vendor, at no charge to the

City, upon request. The City reserves the right to accept equals approved by it. If exception to indicated brand is

not noted, bidder is required to deliver brand specified.

5861 - 4

Delivery of Product: All deliveries are to be considered inside delivery to locations as specified by the authorized City

agent. All items must be guaranteed against faulty material and workmanship and delivered as such. Deliveries

of incorrect or faulty items will be rejected and returned at vendors’ expense. Failure to deliver within the specified

time maybe cause for cancellation of the order.

Shipping Terms: Shipping terms will be considered F.O.B. Destination and without charge for containers, packing, etc.,

unless specified on the bid and the cost thereof quoted.

Payment Terms: The City of New Rochelle shall pay invoices at net 30 days after receipt of invoice and of material;

whichever is later, unless alternate terms are indicated on the bid.

Term of Contract: The contract shall be awarded for a term of one (1) year with an option to renew the agreement for

an additional three (4) years in one-year intervals, upon mutual consent.

Payment: The awarded vendor will be paid on a monthly basis upon submission of a detailed invoice accompanied by a

completed City if New Rochelle Standard Claim Form indicating the month of service and number of cuttings performed

as per this agreement.

The base lump sum price bid shall be the annual basis of payment for this contract. The awarded vendor will bill monthly

for the services rendered using 1/12 of the annual bid price as a cost per unit.

For work that has been added or deleted in a specific month, the vendor shall reflect the additional costs or credit

(savings) on a separate line of their invoice.

The square-foot price bid will be utilized to add or delete areas from this contract, including items which may require

additional cutting and or items were indicated number of cuttings is reduced. Additions and deletions must be pre-

approved, in writing, with the Superintendent of Streets and Highways or his authorized designee. Proof of approval

shall be submitted by vendor with invoice.

Cancellation Clause: Any violation of the terms, conditions, requirements and/or non-performance of the agreement

resulting from this RFB shall result in immediate cancellation. The agreement may be cancelled by the City for any other

reason(s) upon thirty (30) days written notice.

Assignment: The awarded vendor shall not assign the contract or any part thereof without the written approval from

the City.

New York Law and Venue: The contract/agreement resulting from this RFB shall be construed under the laws of the

State of New York. All claims, actions, proceedings, and lawsuits brought in connection with, arising out of, related to,

or seeking enforcement of this contract/agreement shall be brought in the Supreme Court of the State of New York,

Westchester County.

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Commodity Codes

• NAICS 561730Landscaping Services

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