Project Information

Bid Title

Independent Auditing Services and Financial Statement Preparation

Issuing Agency

City of Fernandina Beach

Location

Florida

Published Date

Apr 17, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-05

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	RFP 26-05
Bid Title:	Independent Auditing Services and Financial Statement Preparation
Category:	All Bids
Status:	Open

Description: The City of Fernandina Beach, Florida (City) is accepting competitive sealed proposals from certified public accounting firms to provide INDEPENDENT AUDITING SERVICES AND FINANCIAL STATEMENT PREPARATION to the City for the audits of the Financial Statements of the City. The City of Fernandina Beach will receive sealed proposals from qualifying certified public accounting firms through Demandstar.com (www.demandstar.com).  Proposals must be uploaded to Demandstar.com E-Bidding System prior to 10:00AM, May 13, 2026. RFP documents can be found on the City of Fernandina Beach website, Bids/ Purchasing/Fernandina Beach, FL - Official Website. As of June 1, 2025, The City of Fernandina Beach will be using the DemandStar E-bidding system for the notification and distribution of the City’s ITB, RFP and RFQ documents.  Vendors should submit responses through the DemandStar website at www.demandstar.com.  The City asks that all vendors register with DemandStar for notification of open ITBs, RFPs and RFQs. To register, please go to www.demandstar.com/registration . On the registration form, enter the required information and be sure to select the City of Fernandina Beach as your Free Agency Registration. DemandStar is an independent entity and is not an agent or representative of the City. Communications to DemandStar do not constitute communications to the City. The City is not responsible for errors and omissions occurring in the transmission or download of any documents from this website. Vendors who obtain ITBs, RFPs and RFQs from a source other than DemandStar are cautioned that the information may be incomplete. Questions regarding the RFP requirements or process can be directed in writing to Wanda Weaks, Purchasing Specialist at For security reasons, you must enable JavaScript to view this E-mail address. . Topic: City of Fernandina Beach E-Bid Openings Join Zoom Meeting https://us06web.zoom.us/j/88112532076?pwd=JjvRPVsRgVpyJH6B09hWc5K3mx6LDf.1 Meeting ID: 881 1253 2076 Passcode: 840329 One tap mobile +13052241968,,88112532076#,,,,*840329# US +16469313860,,88112532076#,,,,*840329# US Publication Date/Time: 4/17/2026 12:00 PM Closing Date/Time: 5/13/2026 10:00 AM Submittal Information: see related documents Pre-bid Meeting: N/A Related Documents: RFP 26-05 Independent Auditing Services and Financial Statement Preparation

Attachment Preview

Request for Proposal #26-05

INDEPENDENT AUDITING SERVICES AND FINANCIAL STATEMENT

PREPARATION

CITY OF FERNANDINA BEACH

204 Ash Street

Fernandina Beach, FL 32034

Due: 10:00am, May 13, 2026

Proposal Issued by: Auditor Selection Committee

Published: April 17, 2026

For Proposal Documents and Updates: Visit http://www.fbfl.us/bids and

www.Demandstar.com.

CITY OF FERNANDINA BEACH, FL

REQUEST FOR PROPOSAL #26-05

INDEPENDENT AUDITING SERVICES AND FINANCIAL STATEMENT PREPARATION

Table of Contents

1. INTRODUCTION........................................................................................................... 4

2. ANTICIPATED SCHEDULE......................................................................................... 5

3. ELIGIBILITY.................................................................................................................. 6

4. AGREEMENT TERMS AND RENEWALS .................................................................. 6

5. SCOPE OF SERVICES ................................................................................................ 6

6. AUDITING STANDARDS TO BE FOLLOWED .......................................................... 7

7. REPORTS TO BE ISSUED.......................................................................................... 7

8. SPECIAL CONSIDERATIONS .................................................................................... 8

9. WORKING PAPER RETENTION AND ACCESS TO WORKING PAPERS ............. 9

10.ASSISTANCE TO BE PROVIDED BY THE CITY TO THE AUDITOR AND

REPORT PREPARATION ................................................................................................ 9

11.BACKGROUND INFORMATION............................................................................... 10

12.COST AND TIME PROPOSAL .................................................................................. 12

13.TECHNICAL PROPOSAL.......................................................................................... 13

General Requirements ................................................................................................... 13

a) Firm Qualifications (20 points): .............................................................................. 13

b) References and Client Listing (5 points):.............................................................. 15

c) Management, Supervisory and Staff Experience (20 points): ............................ 15

d) Methodology including, Technical Approach, Understanding the Scope of

Services (30 points): ...................................................................................................... 15

e) Pricing, Cost and Time Proposal (25 points): ....................................................... 16

14.PROPOSAL REQUIREMENTS ................................................................................. 17

Tab A……………….......................................................................................................... 17

(i) Title Page: .................................................................................................................. 17

(ii) Table of Contents: .................................................................................................... 17

(iii) Transmittal Letter:.............................................................................................. 17

Tab B – Firm Introduction ............................................................................................. 18

Tab C – Qualifications/Experience ............................................................................... 18

Tab D – Other Services offered and their relevance to the city ............................... 18

Tab E – References/Governmental Client List............................................................ 18

Tab F – Audit Plan .......................................................................................................... 18

Tab G – Independence ................................................................................................... 18

Tab H – Cost and Time Proposal.................................................................................. 18

2

CITY OF FERNANDINA BEACH, FL

REQUEST FOR PROPOSAL #26-05

INDEPENDENT AUDITING SERVICES AND FINANCIAL STATEMENT PREPARATION

Tab I – Sample Contract............................................................................................................. 18

Tab J – Required Exhibits “A-H” .................................................................................. 18

Tab K – Certificates of Insurance: Professional Liability and General

Liability and Worker’s Comp………………………………………………………… . 18

15.CITY SELECTION ...................................................................................................... 18

16.ADDITIONAL INFORMATION ................................................................................... 18

17.EVALUATION CRITERIA .......................................................................................... 20

ATTACHMENT “A” ......................................................................................................... 27

EXHIBIT “A”……………………………………………………………………………...…...29

EXHIBIT “B”…………………………………………………………………………………..30

EXHIBIT “C”…………………………………………………………………………………..33

EXHIBIT “D”…………………………………………………………………………………..34

EXHIBIT “E”…………………………………………………………………………………..35

EXHIBIT “F”…………………………………………………………………………………..36

EXHIBIT “G”………………………………………………………………………………….38

EXHIBIT “H”………………………………………………………………………………….40

3

CITY OF FERNANDINA BEACH, FL

REQUEST FOR PROPOSAL #26-05

INDEPENDENT AUDITING SERVICES AND FINANCIAL STATEMENT PREPARATION

1. INTRODUCTION

The City of Fernandina Beach, Florida (City) is accepting competitive sealed proposals

from certified public accounting firms to provide INDEPENDENT AUDITING SERVICES

AND FINANCIAL STATEMENT PREPARATION to the City for the audits of the

Financial Statements of the City.

The City of Fernandina Beach will receive sealed proposals from qualifying certified public

accounting firms through Demandstar.com (www.demandstar.com). Proposals must be

uploaded to Demandstar.com E-Bidding System prior to 10:00AM, May 13, 2026.

Hand-delivery, mailed, faxed or emailed submissions will not be accepted.

The City seeks to establish a relationship with a qualified certified public accounting firm for

the City’s auditing services and financial statement preparation. Maintaining open and

frequent two-way communication between the successful firm and the City is essential.

Both parties will establish services and service levels through contract or written agreement,

ensure receiving timely responses, establishing fair pricing and compensation, and

upholding the highest ethical standards.

Instructions, Exhibits A-H and Response Form, Attachment A to this Request for

Proposal are required as part of the submittal.

CONTACT

Questions during the proposal period shall be submitted in writing to Purchasing Specialist,

Wanda Weaks, wweaks@fbfl.org. Respondents are hereby put on notice that no

contact shall be made with any of the City Commission members, City Manager other

City staff, or others that may be involved in the selection process to discuss this

request or to influence the outcome of the selection.

Responses to questions considered material to the solicitation shall be distributed via formal

addenda and posted to the City of Fernandina Beach’s website; www.fbfl.us/bids, Bid Posting

web page and to DemandStar website www.demandstar.com. It is the Respondent’s

responsibility to check the City’s website for Addenda prior to submitting their proposal.

Any interpretations, clarifications, or changes will be made in the form of written addenda

issued by the Purchasing Specialist and posted on the City Website at www.fbfl.us/bids and to

DemandStar website at www.demandstar.com.

Any oral communications will not be authoritative and will not be binding on the City. It is the

sole responsibility of the Respondent to visit the City’s website prior to submitting a proposal

to ascertain if any addenda have been issued, to obtain all such addenda, and to return

Acknowledged Addenda with each proposal.

If there is an Addendum it becomes part of the original RFP and shall be acknowledged by

attaching a copy of the Addendum, signed by an authorized representative of the person or

company submitting the proposal. Failure to do so may disqualify the submittal.

4

CITY OF FERNANDINA BEACH, FL

REQUEST FOR PROPOSAL #26-05

INDEPENDENT AUDITING SERVICES AND FINANCIAL STATEMENT PREPARATION

All Respondent are advised that under Chapter 119, Florida Statutes, all responses are

deemed a public record and open to the public as provided for in said statute.

CONTRACT PERIOD

All services shall be provided for a three-year period, with two one-year renewals by mutual

agreement with negotiated changes, for a total potential contract length of five years.

2. ANTICIPATED SCHEDULE

As of the date of the issuance of this RFP, the timetable presented below provides the

operative guidelines for the sequence of anticipated events. Should a change be required,

the City will post such notification via the City’s website at www.fbfl.us/bids and

www.demandstar.com. This schedule is approximate. All dates are subject to change at the

discretion of the City of Fernandina Beach.

Apr 07, 2026

Apr 17, 2026

Apr 30, 2026

May 07, 2026

May 13, 2026

May 26, 2026

May 29, 2026

Jun 02, 2026

Jun 16, 2026

Commission selects Evaluation Committee.

Request for Proposals Published

5:00pm Deadline for email questions to be submitted.

5:00pm Deadline for City’s answers to be published.

10:00am Proposal Opening-Deadline for Receipt of Submittals.

Committee evaluation scores submitted to Purchasing Specialist.

10:00am Evaluation Committee meeting to discuss and finalize

scores.

Resolution and Summary added to Commission Agenda.

City Commission Decision/Approval to negotiate.

5

Commodity Codes

• NAICS 541211Offices of Certified Public Accountants
• NAICS 541219Other Accounting Services
• NAICS 541611Administrative Management and General Management Consulting Services

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