Project Information

Bid Title

2026 Custodial Supplies, Invitation to Bid

Issuing Agency

Pocatello/Chubbuck School District #25

Location

Idaho

Published Date

Apr 1, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026 Custodial Supplies, Invitation to Bid

Attachment Preview

Administration Offices

3115 Poleline Road

Pocatello, Idaho

INVITATION TO BID

2026 CUSTODIAL SUPPLIES

BIDS WITH CONDITIONS WILL NOT BE ACCEPTED

BID OPENING

April 22, 2026

2:00 PM

POCATELLO/CHUBBUCK SCHOOL DISTRICT NO. 25

INVITATION TO BID

2026 CUSTODIAL SUPPLIES

Sealed bids will be received by the Pocatello/Chubbuck School District No. 25 Business Office, Bannock County,

Idaho at 3115 Pole Line Road, Pocatello, Idaho, 83201 until 2:00 PM on April 22, 2026 related to Custodial

Supplies.

Specifications and additional details, (including bid forms), may be secured at 3115 Pole Line Road, Pocatello,

Idaho, 83201 and on the District website at: PCSD25 Bidding Information

All bids must be on the forms furnished, all blank spaces filled in, and signed with the name and address of the

Bidder. No unqualified bids will be read.

Each bid shall be accompanied by a certified check, cashier’s check, or a bidder’s bond, (executed by a qualified

surety company with the power to do business in the State of Idaho) in the sum of not less than five percent, (5%)

of the total bid, made payable to Pocatello/Chubbuck School District No. 25, Bannock County, Pocatello, Idaho.

This surety shall be forfeited by the bidder in the event of failure to enter into a contract. Personal or company

checks will not be accepted. Compliance with Idaho Public Works Law is required.

The Board of Trustees reserves the right to reject any or all bids or to waive any informalities, or to accept the bid

or bids deemed best for Pocatello/Chubbuck School District No. 25, Bannock County, Pocatello, Idaho.

Renae Johnson, Clerk

Pocatello/Chubbuck School District No. 25

To be published on the dates of:

April 1, 2026

April 8, 2026

IDAHO STATE JOURNAL

2026 Custodial Supplies

Specification, Page 2

GENERAL CONDITIONS

CONDITIONS OF CONTRACT:

Notices, conditions and specifications issued incident to the proposal to purchase, described herein, together with

the purchase policies of Pocatello/Chubbuck School District No. 25, on file for examination in the Office of the

Director of Business Operations, shall form a part of the contract conditions.

NATURE OF CONTRACT:

Specifications are technical for purposes of establishing high standards of line item material purchasing. Bidders

shall specify the manufacturer's brand names where specified in their proposals. All items bid or under contract,

stipulate there is no guarantee, promise or commitment to any quantity estimated or service to be rendered other

than materials, supplies, equipment or labor authorized by direct orders.

Contracts for purchase will be put into effect by means of a purchase order executed by the Director of Business

Operations after tabulations are compiled and approval is made by the Board of Trustees.

QUALITY OF MATERIALS AND PRICING:

IT IS SPECIFICALLY UNDERSTOOD THAT PRODUCTS OFFERED AT THE TIME OF BIDDING SHALL BE EQUAL TO THOSE

SPECIFIED.

If an alternate item is bid, it shall be clearly stated on the bid response that it is an alternate item and a sample is

required in order to maintain our high standards of material purchasing. Substitutions or major alterations must

be indicated upon the proposal sheet and a sample of item provided at the time of bid submission.

Samples must be submitted at bid opening when any substitution of specified brand name or number is made on

bid, or the bid will not be considered. If alternate or substitution is bid, specifications of the alternate or substitution

must be included.

CONDITIONAL BIDS OR BIDS WITH STIPULATIONS WILL NOT BE ACCEPTED.

It is specifically understood that all pricing will be priced to the unit of measurement specified herein or the bid

may not be considered.

DISTRICT REPRESENTATIVE

Refer all questions to School District Warehouse, at (208) 235-3204. Contact with other district staff, Board of

Trustees, or Administration, will be by written permission only.

2026 Custodial Supplies

Specification, Page 3

RESPONSIBILITY OF VENDOR:

Each bid shall be accompanied by a certified check, cashier’s check, or a bidder’s bond, (executed by a qualified

surety company with the power to do business in the State of Idaho) in the sum of not less than five percent, (5%)

of the total bid, made payable to Pocatello/Chubbuck School District No. 25, Bannock County, Pocatello, Idaho.

This surety shall be forfeited by the bidder in the event of failure to enter into a contract. Personal or company

checks will not be accepted.

Each contractor shall be responsible for the delivery of materials of such quality and in specified quantities. The

bidder shall submit his bid on the proposal form furnished and shall plainly mark on the envelope:

"BID – 2026 CUSTODIAL SUPPLIES"

TO BE OPENED ON April 22, 2026 AT 2:00 PM"

Bids not delivered by vendor at time of bid opening, the bid must be received in the mail no later than 4:00 PM on

April 21, 2026, the day before the bid opening. Late bids will not be accepted.

OBJECTIONS:

Written objections to specifications or bid procedures must be received by the clerk, secretary, or other

authorized official of the District at least one (1) business day before the date and time upon which bids are

scheduled to be received, per Idaho Code Section 68-2806(c).

DELIVERY:

All items must be delivered by July 31, 2026 unless otherwise specified. Failure to adhere will be deemed

sufficient reason to forfeit the five percent (5%) deposit.

Bids are to be made dock-to-dock shipping, F.O.B. Pocatello. All bids must include the cost of the transportation to

the warehouse stockroom of Pocatello/Chubbuck School District No. 25, 3115 Pole Line Road, Pocatello, Idaho.

PAYMENTS:

All materials secured under term of contract may be billed for payment on or after July 1, 2025, following delivery.

Prices must remain firm as quoted by supplier until quantity awarded is received. Application for payment dated

on or before the 25th of the month, shall be paid by the 15th of the following month. Application for payment dated

after the 25th of the month, shall be paid within 30 days.

Delivery may be accepted any time before July 1, 2026, however, payment for the 2026-2027 fiscal year cannot be

made until after July 1, 2026 when those funds have been released.

2026 Custodial Supplies

Specification, Page 4

EVALUATION CRITERIA

Vendor selection on this project will be evaluated based on the following:

1) Price

2) Vendor reputation for providing bid items and quality materials. If Pocatello/Chubbuck School District

No. 25 has not done business with your company within the past 5 years please reference 10

customers with whom you have worked with in the past 2 years.

3) Vendor who best meets the specified item as listed will be given priority in bidding a specific item. The

Vendor must demonstrate to the district’s satisfaction that the substituted item meets or exceeds

expectations.

4) Multiple vendors may be awarded individual projects when it serves in the best interest of the

District.

5) Samples must be submitted with the name of the Company clearly marked on all samples for proper

consideration.

The contract will be awarded to the lowest responsive and responsible bidder or bid/offer most advantageous to

the District with price and other factors considered.

BIDDER CERTIFICATION FORM: All bidders must complete and submit the Bidder Certification Form included with

this bid request.

REMINDER

1. NO PROPOSAL WILL BE ACCEPTED UNLESS ACCOMPANIED BY A CERTIFIED CHECK, CASHIER'S CHECK

OR BIDDER'S BOND. PERSONAL OR COMPANY CHECKS WILL NOT BE ACCEPTED.

2. SPECIFICATIONS AND SAMPLES MUST BE SUBMITTED AT THE BID OPENING WHEN ANY

SUBSTITUTION IS MADE, OR THE BID WILL NOT BE CONSIDERED.

3. ALL ITEMS MUST BE DELIVERED BY JULY 31, 2024. FAILURE TO ADHERE WILL BE SUFFICIENT

REASON TO FORFEIT THE FIVE PERCENT (5%) DEPOSIT.

4. CONDITIONAL BIDS OR BIDS WITH STIPULATIONS WILL NOT BE ACCEPTED.

5. BID RESPONSE MUST BE LEGIBLE AND MUST BE PRICED TO OUR UNIT OF MEASUREMENT OR BID WILL BE

CONSIDERED A NON-RESPONSIVE BID.

2026 Custodial Supplies

Specification, Page 5

Commodity Codes

• NAICS 561720Janitorial Services

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