Project Information

Bid Title

Third Party Property Maintenance Services

Issuing Agency

Housing Authority of the City of Pittsburgh

Location

Pennsylvania

Published Date

Apr 29, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP/RFQ#250-20-26

Original Source

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Bid Documents

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Project Description

Third Party Property Maintenance Services

RFP/RFQ#250-20-26

OPEN

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations qualified to provide Third-Party Property Maintenance Services.

Issue Date:

Apr 20, 2026 08:00 am

Meeting Date:

Apr 29, 2026 10:00 am

Deadline Date:

May 8, 2026 10:00 am

Procurement Documents

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Apr 20, 2026

Apr 20, 2026

RFP #250-20-26 Third-Party Property Maintenance Services

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Apr 29, 2026

Apr 29, 2026

Pre-Bid Sign In Sheet - RFP #250-20-26 Third Party Property Maintenance Services

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Housing Authority of the City of Pittsburgh

RFP #250-20-26

Third-Party Property

Maintenance Services

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

REQUEST FOR PROPOSALS

Third-Party Property Maintenance Services

RFP #250-20-26

Due:

May 8, 2026

10:00 A.M.

To: Mr. Brandon Havranek

Associate Director of

Procurement/Contracting Officer

Procurement Department

412 Boulevard of the Allies

6th Floor Procurement Department

Pittsburgh, PA 15219

1

Housing Authority of the City of Pittsburgh

SECTION I

INTRODUCTION

RFP #250-20-26

Third-Party Property

Maintenance Services

The HACP is a municipal corporation, formed under the U.S. Housing Act of 1937, codified at 42

U.S.C. Section 1401 et seq. as amended and the Housing Authority Law of Commonwealth of

Pennsylvania codified at 35 P.C. 1542, et. seq. as amended. As such, the HACP is charged with

providing “affordable decent, safe and sanitary housing for low-income persons.”

The HACP has approximately 300 employees and services over 10,000 residents. The Authority,

its partners and subsidiaries operate approximately 4000 units of rental housing; and, through its

Housing Choice Voucher Program, funds housing assistance for the rental of more than 6000 other

units of privately owned housing.

Major operational departments include Asset and Site Management, Facility Services, Occupancy,

Housing Choice Voucher, and Modernization & Development. Major administrative departments

include Legal, Finance, Information Technology, and Human Resources. Our public and

community relations departments are Community Affairs and Resident Self-Sufficiency. All

departments work together to achieve the goals of the Authority that are set by the Board of

Commissioners. day to day decision-making rests with the Executive Director, who reports to the

Board of Commissioners on a regular basis.

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations

qualified to provide Third-Party Property Maintenance Services.

The Authority is contemplating the award of a professional service contract, or contracts, for an

initial term of two (2) years with three (3), one (1) year extension options, for a total of five

(5) years, in the form of the Contract (Attachment A) through this solicitation process. If

submitting alterations to the HACP contract for review and acceptance by HACP, please submit

an electronic version in MS Word format with your proposal. If submitting your company contract

for review and acceptance by HACP, please submit an electronic version in MS Word format with

your proposal. If your contract is not included with your proposal, it is assumed that HACP’s

contract will be used and is binding.

Any questions regarding this Request for Proposals should be in writing and directed to:

Mr. Brandon Havranek –

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

412-456-5000 Ext 2890

If submitting questions via email, please send to brandon.havranek@hacp.org

A complete proposal package may be obtained from:

Business Opportunities Section of the HACP website, www.hacp.org

2

Housing Authority of the City of Pittsburgh

RFP #250-20-26

Third-Party Property

Maintenance Services

Following are the Key Dates associated with this Request for Proposals:

May 8, 2026

10:00 a.m.

Deadline for Submission of Proposals

Mr. Brandon Havranek

Associate Director of Procurement/Contracting

Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

April 29, 2026

10:00 a.m.

Pre-submission Meeting:

will be held via Zoom Meeting:

Join Zoom Meeting

https://hacp-

org.zoom.us/j/89778968370?pwd=pqQWIpQY

5c2IBQyjhTKhouZ91BvT2v.1

Meeting ID: 897 7896 8370

Passcode: 718703

Dial by your location:

+1 (301) 715-8592 US (Washington D.C)

April 30, 2026

10:00 a.m.

Deadline for the submission of written

questions.

**Deadlines are subject to extension at HACP discretion and will be communicated as an

addendum to this solicitation.

HACP will also accept online submissions for this Request for Proposals, for those respondents

wishing to submit online, please go to the following web address to upload documents:

https://www.dropbox.com/request/frqDcZng7oo1mRbTV5XB

Please include your name and email address when prompted before submitting and upload all

relevant attachments in the same document. Formatting for online submission should be organized

in the same manner as if submitting the information via flash drive. The title of the uploaded bid

shall be as follows:

[Full Company Name]_RFP #250-20-26__Technical

[Full Company Name]_RFP #250-20-26__Fee Proposal

3

Housing Authority of the City of Pittsburgh

RFP #250-20-26

Third-Party Property

Maintenance Services

In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2…

etc. to the end of the file name.

In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh will

only be accepting physical proposals dropped off in person from 8:00 AM until the closing

time of 10:00 a.m. on May 8, 2026, in the lobby of the One Stop Shop at 412 Boulevard of the

Allies, Pittsburgh, PA 15219. Proposals may still be mailed via USPS at which time they will be

time and date stamped in the Procurement Department at 412 Boulevard of the Allies, 6th Floor

Procurement Department, Pittsburgh, PA 15219. All proposals must be received at the above

address no later than 10:00 a.m. on May 8, 2026, regardless of the selected delivery mechanism.

4

Housing Authority of the City of Pittsburgh

RFP #250-20-26

Third-Party Property

Maintenance Services

SECTION II

SCOPE OF SERVICES

Third-Party Property Maintenance Services

1. Purpose

The selected vendor(s) will provide an indefinite quantity of property maintenance (hereinafter,

"services") on an as-needed basis through the use of Task Orders. The contract(s) is expected to

have an overall duration of up to two (2) years with three (3) one (1) year extension options for a

total of five (5) years.

Once an indefinite quantity task order contract has been established between the parties and

when the HACP, and/or its affiliates, identify a need, a scope of work, an independent cost

estimate of the work, and request a Task Order proposal from the vendor will be prepared. Prior

to a vendor submitting its proposal, the vendor shall conduct a site investigation to ascertain the

conditions affecting the work. The vendor will submit a Task Order proposal, usually within 2-

10 calendar days. The proposal will be based on the unit prices and rates as set forth in the

Vendor's Fee Sheet attached hereto as Attachment K. HACP, and/or its affiliates, will review and

negotiate the Task Order proposal with the vendor, at which time the Contracting Officer issues a

written Task Order Notice to Proceed. The vendor shall furnish all necessary permits, bonds,

labor, material, tools, equipment, and transportation necessary to perform the Services most

expeditiously and economically consistent with the interests of HACP, and/or its affiliates, and

HUD.

2. General Requirements

a) Comply with all federal, state, and local codes, ordinances, and regulations.

b) Maintain proper licensing, certifications, insurance, and bonding.

c) Provide sufficient staffing, tools, equipment, and vehicles to perform all tasks.

d) Track and report work orders, labor, and materials.

3. Base Services

Services performed on a recurring or scheduled basis to maintain safe, functional, and

habitable buildings.

General Building Maintenance

a) Minor plumbing (leak repair, fixture replacement, unclogging).

b) Minor electrical (outlet/switch replacement, light fixture replacement, troubleshooting).

c) HVAC filter replacement and light servicing.

d) Carpentry, painting, drywall, and flooring repairs.

e) Window, screen, and door repairs.

f) Appliance installation and minor repairs.

g) Unit clean-outs, deep cleaning, and move-in preparation.

5

Commodity Codes

• NAICS 561720Janitorial Services
• NAICS 561730Landscaping Services

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