Project Information

Bid Title

ITB: Purchase of Detention Vehicle

Issuing Agency

County of Henderson

Location

North Carolina

Published Date

Dec 15, 2025

Closing Date

Jan 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Bid/RFP Closing Date	Bid/RFP Status	Files	View	Bid Awarded To
ITB: Purchase of Detention Vehicle	Mon 1/5/26	Open - accepting bids and proposals	Bid Packet	View Details

Attachment Preview

Henderson County Government

ITB: Purchase of Detention Vehicle

Date of Issue: December 15, 2025

Bid Due Date: January 5, 2026, at 4:00 PM

Direct all inquiries concerning this ITB to:

Doug Guffey

Purchasing Agent

Phone: 828-694-5023

Email: hcpurchasing@hendersoncountync.gov

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BID FORM

GENERAL

Pursuant to the General Statutes of North Carolina formal, sealed, bids subject to the conditions and

specifications herein, are invited for furnishing the following apparatus, supplies, materials, equipment, and

services. All bids will be received by the Henderson County Finance Department, at 113 North Main St.,

Hendersonville, NC 28792, January 5, 2026, at 4:00PM EST, at which time the sealed bids will be publicly

opened and read.

PRICING

The bidder has carefully examined the annexed form of specifications and instructions to bidders and

hereby declares that they will furnish the equipment and services called for in the manner prescribed

in the specifications and instructions to bidders for the following price:

DESCRIPTION

QTY

UNIT PRICE

EXTENDED PRICE

SHIPPING TO HENDERSON COUNTY, NC

APPLICABLE SALES TAX

GRAND TOTAL FOR ALL GOODS AND SERVICES.

ESTIMATED DELIVERY DATE OF EQUIPMENT

OFFER AND ACCEPTANCE

Henderson County seeks offers for the goods and services described in this solicitation. The County’s

acceptance of any offer must be demonstrated by execution of the acceptance found below. Acceptance

shall create a contract having an order of precedence as follows: In cases of conflict between documents

comprising the contract, the order of precedence shall be (1) special terms and conditions specific to this

ITB/RFQ, (2) specifications and requirements under the Instruction to Bidders, (3) Hendeson County Terms

and Conditions of this ITB/RFQ, and (4) the agreed portions of the awarded Vendor’s offer. No contract

shall be binding on the County until an encumbrance of funds and preaudit has been made for payment

of the sums due under the contract.

EXECUTION

In compliance with this Invitation for Bid / Request for Quote, and subject to all the conditions herein, the

undersigned offers and agrees to furnish any or all services or goods upon which prices are offered, at the

price(s) offered herein, within the time specified herein. By executing this offer, I certify that this offer is

submitted competitively and without collusion.

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Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not

acceptable.

OFFEROR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY, STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO

PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

FAX NUMBER:

E-MAIL:

Offer valid for ninety (90), days from date of offer opening unless otherwise stated here: ____ days.

ACCEPTANCE OF OFFER

If any or all parts of this ITB/RFQ are accepted, an authorized representative of Hendeson County shall

affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).

FOR COUNTY USE ONLY

Offer accepted and contract awarded pursuant to Purchase or Contract Order number _________ this

______ day of _____________________, 20____, as indicated on attached certification,

by _____________________________________________ (Authorized representative of Henderson

County).

This instrument has been preaudited in the manner required by the Local Government Budget &

Fiscal Control Act. N.C.G.S. 159-28(a).

Henderson County Finance Director

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BIDDER’S CHECKLIST

☐ Be aware of the bid opening date and time as indicated on the first page of this bid.

☐ You must submit sealed bids in hard copy format. Ensure your bid is properly addressed

and clearly marked.

☐ All signatures must be by a company officer or agent who is authorized to enter into and sign bid

documents.

☐ Have you read and understood the “Terms and Conditions” and the “Instructions to Bidders” for

submitting a bid?

☐ Have you read and do you completely understand all the specifications of this bid?

☐ Have you submitted the requested number of copies of your bid and included all the requested

literature and specifications?

☐ If an addendum to the specifications was issued, has it been signed and returned with this bid?

☐ Have you enclosed statements explaining any exceptions made to the specifications?

☐ Have you included executed copies of the attachments?

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INSTRUCTIONS TO BIDDERS

Section 1: Purpose

The purpose of this document is to provide general and specific information for the purchase of a

detention vehicle. All bids and contracts are governed by Henderson County policy and Section 143-129

of the North Carolina General Statutes.

Section 2: Bid Schedule

Listed below are the dates and times by which stated actions must be taken or completed. The County

may determine, in its sole discretion, that it is necessary to change any of these dates and times. All

listed times are Eastern standard times.

Action

Bid issued

Deadline for Questions

County Responses

Bids Due

Time

5:00PM

5:00PM

5:00PM

4:00PM

Date

December 15, 2025

December 22, 2025

December 23, 2025

January 5, 2026

Section 3: Bid Contact

Any and all questions, concerns, request for additional information, and alternate product

considerations shall be directed to the Henderson County Finance Department to the attention of the

Purchasing Agent:

Doug Guffey

hcpurchasing@hendersoncountync.gov

Note: Bids shall be submitted sealed as provided herein. Bids cannot be submitted via email.

Section 4: Bidder Questions

The County is not liable for interpretations/misinterpretations or other errors, or omissions made by the

Bidder in responding to this bid. The Bidder shall examine this bid to determine if the County’s

requirements and terms and conditions are clearly stated. If, after examination of the various

requirements and terms and conditions of this bid, the Bidder believes there are any requirements or

terms and conditions which remain unclear or which restrict competition, the Bidder may request, in

writing, that the County clarify the requirement(s) and terms(s) and condition(s) specified by the Bidder.

The Bidder must provide the Section(s), Subsection(s), Paragraph(s), and page number(s) that identify

the requirements or conditions questioned by the Bidder.

The County shall issue addenda reflecting questions and answers to this bid, if any, and shall be posted

to the County’s website at https://www.hendersoncountync.gov/rfps.

Section 5: Objections to the Specifications

It is not the intent of the bid specifications to exclude or limit competition or favor any supplier. If there

is an objection to any of the specifications or requirements listed herein, the bidder must notify Doug

Guffey, Purchasing Agent in writing, stating and listing the specifications and objections, no later than

the date shown above in Section 2, entitled “Bid Schedule”, under Deadline for Questions. If a pre-bid

meeting has been scheduled, any objections must be presented in writing at that time. The objections

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