Project Information

Bid Title

Bid NO. 24-25 Road Materials

Issuing Agency

City of Huntsville

Location

Texas

Published Date

Jun 8, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-27

Original Source

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Bid Documents

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Project Description

Bid Number:	26-27
Bid Title:	Bid NO. 24-25 Road Materials
Category:	City Solicitations
Status:	Open

Publication Date/Time: 6/8/2026 8:00 AM Publication Information: Bid NO. 24-25 Road Materials Closing Date/Time: 6/25/2026 2:00 PM Submittal Information: Paper or Electronic Bid Opening Information: 448 State Hwy 75N Huntsville Contact Person: Lucy Gonzalez purchasing@huntsvilletx.gov Download Available: Yes Fee: No Business Hours: 8:00 A.M. - 5:00 P.M. M-TH Plan Holders List: N/A Related Documents: Bid NO. 26-27 Road Materials

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CITY OF

Huntsville

INVITATION TO BID NO. 26-27

“ROAD MATERIALS”

RETURN SEALED:

City of Huntsville

City Secretary

c/o Purchasing Department

448 State Highway 75 North

Huntsville, Texas 77320

Sealed solicitations shall be received no later than:

2:00P.M., Central Time

June 25, 2026

MARK ENVELOPE: “Solicitation Packet 26-27”

For a printable version please visit our website at City of Huntsville/Government/Finance/Purchasing/BIDS & RFPS

POINT OF CONTACT

Email: Purchasing@huntsvilletx.gov

The Vendor’s signature is required for acceptance of this solicitation and confirms the Vendor has read and understands all

requirements concerning this solicitation, the undersigned affirms they are duly authorized to execute the contract. The City

of Huntsville is not responsible for solicitations received after the submission deadline for any reason and will be considered

void and unacceptable. Hand delivered or mailed offers must be SEALED in an envelope, CLEARLY marked with Bid NO.

26-27 ROAD MATERIALS.

CERTIFICATION OF OFFER

Company Name ___________________________________________________________________ Date: _______________________

Signed By: ______________________________________________________Title: _________________________________________

Typed/Printed Name: ________________________________________________________ Phone#: ___________________________

Mailing Address: ___________________________________________________________ Tax ID Number: _____________________

Street/P. O. Box

City

State

Zip

Email: ________________________________________________________________________ SAM ID: _______________________

INITIAL FOR ADDENDUM RECEIPT/ACKNOWLEDGMENT. PLEASE MARK N/A IF NOT ISSUED.

Addendum #1 ____________ Addendum #2 __________ Addendum #3 ____________ Addendum #4 ____________

Page 1 of 22

TENTATIVE SCHEDULE OF EVENTS

The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these dates as necessary.

June 8, 2026 – Release Solicitation

June 13 and June 20, 2026 - Legal Advertisement

June 15, 2026 – Questions Due

June 17, 2026 – Final Addendum Posted

June 25, 2026, at 2:00 P.M. – Public Opening

July 2026 – Award Preparation

GENERAL INSTRUCTIONS

Submissions must be in a sealed envelope clearly marked “Bid NO. 26-27 ROAD MATERIALS” It is the sole responsibility

of the Vendor to ensure the packet is received at the designated location before the deadline.

A public reading of all timely responses will be held at the submission deadline at the City of Huntsville Service Center, 448

State Highway 75 North, Huntsville, Texas. All interested parties are invited to attend.

All questions concerning this solicitation should be directed to the Purchasing Department via email at

purchasing@huntsvilletx.gov.

RESPONSES

Vendors submitting a response do so entirely at their expense. The City has no expressed or implied obligation to reimburse

any individual or firm for any costs incurred in preparing or submitting a solicitation, providing additional information when

requested, or participating in any selection interviews.

QUALIFICATIONS OF RESPONDENTS

No prequalification of respondents is required. Before award of any contract can be approved, however, the City shall be

satisfied that the respondent involved: (1) maintains a permanent place of business, (2) has adequate personnel and

equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the

work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record. The City of Huntsville

has the final and sole decision to determine qualifications.

ADDENDAS

No interpretation of the meaning of the specifications of the solicitation will be made to any Vendor orally. Every question or

request for interpretation concerning this solicitation shall be directed to the Purchasing Department, in writing via e-mail at

purchasing@huntsvilletx.gov. All questions or requests for interpretation concerning the solicitation received after June 15,

2026 @ 10:00 A.M will be considered void and unacceptable.

A written addendum will be issued as a response and will be posted on or before June 17, 2026 @ 5:00 P.M. on the City of

Huntsville website, Public Purchase website, and Electronic State Business Daily website. All addenda so issued shall become

part of the contract documents, and receipt thereof shall be acknowledged in the space provided in this solicitation. It is the

responsibility of the Vendor to verify all addenda and interpretations.

SOLICITATION TABULATIONS

Solicitation tabulation results are posted on our website at:

http://www.huntsvilletx.gov/business/bids_and_RFQs/bid_tabulations/

Page 2 of 22

OBJECTIVE

The objective of this solicitation is to secure the necessary supplies that keep operations running smoothly while achieving the

most advantageous combination of cost, quality, and reliability. Rather than focusing solely on the lowest price, the evaluation

considers factors like product durability, vendor performance, availability, and delivery, ensuring long-term efficiency, reduced

downtime, and overall value for the organization.

TERM OF CONTRACT

The term of this contract shall be from: Award through September 30, 2027. This Contract will have four (4) one

(1) year renewal options as follows:

Option Year 1: October 1, 2027 through September 30, 2028

Option Year 2: October 1, 2028 through September 30, 2029

Option Year 3: October 1, 2029 through September 30, 2030

Option Year 4: October 1, 2030 through September 30, 2031

This contract may be renewed for four (4) one (1) year extensions, provided both parties agree. Any extensions

shall be at the same terms and conditions, plus any written approved changes.

SELECTION AND AWARD

The City will award based on best value* meeting the requirements for this service. The City reserves the right to award the

most responsible and responsive bidder in the best interest of the City. If the awarded responder is unable to meet the

requirements of the City, services/products may be purchased from the next best available responder and continue until a

responder is found that can complete the requirements of the City. If the responder desires the City to consider an all or

none response, it must be stated on the price table. The City of Huntsville may award multiple responders meeting the

minimum requirements outlined in this solicitation. In the event the lowest cost Vendor cannot supply material

when needed, the City will go to the next lowest cost Vendor on an as needed basis.

The City reserves the right to reject the solicitation of any Vendor who is in violation of any City Ordinance. The City may

choose to negotiate a settlement of the ordinance violation as a condition of the solicitation award.

VENDOR PERFORMANCE

The performance of each Vendor will be monitored and recorded as necessary over the duration of the contract with respect

to satisfactory fulfillment of all contractual obligations. Such performance may include but is not necessarily limited to: delivery,

condition of delivered material, specification compliance of delivered material, prompt and appropriate resolution of any claims,

adequate servicing of contract in any and all aspects which the contract may call for, and prompt, complete, and satisfactory

resolution of any contractual discrepancies other than those resulting from acts of God or from inadequate performance of the

City or user. Continuous complaints documented or undocumented may result in termination of contract.

DELIVERY

• Materials shall not be delivered or provided without a City issued purchase order.

• All deliveries must be between 8:00 am and 4:00 pm Monday through Friday unless otherwise requested by the City.

• All delivery tickets must have delivery location/address, and driver signature.

• Delivery locations will differ from order to order as the City’s projects are spread throughout the City.

• All deliveries shall be made to the job site or City of Huntsville Service Yard. All locations are within the city limits.

• Ready-mix concrete shall be delivered using truck mixers

• All prices offered in this packet shall be freight on board (FOB) destination. The term FOB destination shall mean

delivered or unloaded in-house or on-site.

• Delivery to be made within 24 hours or agreed to time and day.

• The City reserves the right to select pick-up or delivery.

Page 3 of 22

SCOPE OF WORK

Annual expenditure of Road Materials is estimated to be $100,000. This figure is given strictly as an estimate for potential

Vendors and for solicitation purposes only. A wide variance of actual expenditures can be expected due to “as necessary” or

“emergency” procurements. Therefore, no guarantee is given or implied as to the total quantity or dollar value of this

solicitation. The City is not obligated to place any order with vendors responding to this solicitation. Award will only guarantee

a specific source of supply for the City and will not guarantee or obligate total dollar expenditure.

The City recognizes that any one responder may not provide all product lines. All products (catalog or non-catalog drop-

shipped) provided by the Vendor shall be included in your response to this solicitation. All products, supplies and accessories

carried in a respondent’s catalog, price book(s) or otherwise available by special order are part of this solicitation.

The City reserves the right to request and receive, at no additional cost, up to one (1) time per year during the contract period,

a usage report detailing the products and/or services furnished to date under a contract resulting from this solicitation. The

reports must be furnished no later than seven (7) working days after receiving the written request and must include the City

department that ordered the product, description of each item purchased, including manufacturer, quantity of each item

purchased, shelf price, discount amount and extended price of each item purchased.

SOLICITATION FORMAT

Each solicitation must be submitted with the original documents, and all prices must be indicated on the price chart included

with this solicitation. All blank spaces for prices must be filled in, in ink or typewritten and must be fully completed and executed

when submitted. If the unit price and the total amount named for an item are not in agreement, the unit price alone will be

considered as representing the responder's intention and the total will be corrected to conform thereto.

PROPERTIES AND TESTING METHODS FOR AGGREGATE OR FILLER MATERIALS

• Gradation- The fine aggregate or filler particles must be finely graded to prevent a harsh mix (a stiff, low flow mix

usually resulting from a preponderance of granular material) and have sufficient range of finer size particles to

provide flowability, stability, and minimal void spaces in the flowable fill mix.

• Unit Weight- The fine aggregate or filler materials should be within a relatively low to moderate range of unit weight

in order to encourage flowability and discourage segregation of particles in the resultant flowable fill mix.

FLOWABLE FILL MIXTURES

Flowable fill refers to a cementitious slurry consisting of a mixture of fine aggregate or filler (usually sand), water, and

cementitious materials (usually Portland cement), which is used primarily as a backfill in lieu of compacted earth. This

mixture shall be capable of filling all voids in irregular excavations and hard to reach places. Flowable fill shall possess the

characteristic of a high-quality compacted earth backfill after hardening and shall have the necessary Strength development,

flowability, hardening time, bleeding and shrinkage, unit weight, bearing strength, and corrosion resistance as the application

requires.

Test Procedures

Property

Test Method

References

Strength

Development

Unconfined Compressive Strength of Cohesive soil

ASTM D2166

Flowability

Slump of Portland Cement Concrete

Flow of Grout for Preplaced-Aggregate (Flow Cone Method)

ASTM D 4219

ASTM C939

Hardening

Time

Time of Setting of Concrete Mixtures by Penetration Resistance

ASTM C403

Bleeding and

Shrinkage

Change in Height at early ages of Cylindrical Specimens from Cementitious Mixtures

ASTM C827

Unit Weight Unit Weight, Yield, and Air Content of Concrete

ASTM C138

Corrosion

Resistance

pH of Soil for Use in Corrosion Testing

Field Measurement of Soil Resistivity Using the Wenner Four-Electrode Method

Optimum SO3in Portland Cement

ASTM G51

ASTM G57

ASTM C563

Page 4 of 22

Property

Gradation

Unit Weight

Unit Weight

Testing Method

Test Method

Particle Size Analysis of Solids

Unit Weight and Voids in Aggregate

Specific Gravity of Solids

Reference

ASTM D422

ASTM D29

ASTM D854

CEMENT STABILIZED FLEXIBLE BASE

Cement Stabilized Flexible Base shall be made of Type A material. Type A material shall be crushed stone produce from

oversize quarried aggregate, sized by crushing and produced from a naturally occurring single source. Crushed gravel or

uncrushed gravel shall not be acceptable for Type A material. No blending of sources and/or additive materials will be

allowed in Type A material.

Graduation

Sieve Size

% Retained

2-1/2”

0

1-3/4”

0-10

No. 4

45-75

No. 40

60-85

Atterberg Limits

Max LL………….40

Max PI…………...12

• Type I Portland cement must meet regular requirements of ANSI/ASTM specification C-150-89 and regular

requirements of Federal Specifications Portland cement SS-C-1960/3A.

• The mix shall consist of 188 pounds of cement per one cubic yard of flexible base (2 sacks per yard). Type A,

grade 2, crushed or broken aggregate. (TXDOT, 1993 Texas Standard Specifications, Item 247)

• The composition of finish product (rock, cement, and moisture) should be thoroughly and consistently mixed prior to

loading on delivery equipment.

• Vendor may be required to provide verification of compliance to specifications by the following listed methods:

• Sampled and tested by independent laboratory.

• Sampled and tested within last thirty (30) days.

• Shipments will be subjected to random sampling and tested for quality assurance.

FLEXIBLE BASE

Minimum Specifications for Flexible Base

Type A, Grade 2, crushed or broken aggregate (TxDOT, 1993 Texas Standard and Specifications, Item 247)

Sieve Size

2-1/2”

1-3/4”

No. 4

No. 40

Graduation

% Retained

0

0-10

45-75

60-85

Atterberg Limits

3.1 Max Liquid Limit – 40

3.2 Max plasticity index -12

• Vendors may be required to provide verification of compliance to specifications by the following listed methods:

• Sampled and tested by independent laboratory

• Sampled and tested within last 30 days

• Shipments will be subjected to random sampling and testing for quality assurance.

Page 5 of 22

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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