Project Information

Bid Title

JJC Racial Healing Documentary

Issuing Agency

Joliet Junior College

Location

Illinois

Published Date

Jan 26, 2026

Closing Date

Feb 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Name:	JJC Racial Healing Documentary Quote Number: Q26004 Due Date: February 9, 2026 Status: Questions due 2/2/26 before noon
Bid Documents:	Quote Document PDF (01/26/26) Solicitation LINK (01/26/26) Virtual Bid Opening LINK (01/26/26)

Attachment Preview

Q26004

JOLIET JUNIOR COLLEGE

REQUEST FOR QUOTATION

JJC RACIAL HEALING DOCUMENTARY

You are invited to submit a quote for JJC RACIAL HEALING DOCUMENTARY. Please include delivery charges in

your pricing. The College is exempt from all sales tax. Quotes are due by February 9, 2026 at 11:00 AM

Joliet Junior College reserves the right to award all items to one vendor or to multiple vendors depending on what is

considered to be in the best interest of the College.

Vendors must submit their quote electronically through the ESM Solutions electronic sourcing site. Please note

that all vendors will have to complete an on-line registration process prior to submitting your proposal. A step-by-

step supplier registration guide is posted to the college’s website for your reference. General supplier guides are

also available on the ESM website. If you have any questions during the registration process, contact ESM

Solutions Customer Support (877) 969-7246 Option 3.

Quotes received after the date and time specified shall be considered LATE, and shall not be opened. While the

ESM platform is a reliable tool for electronic submissions, vendors should be aware that, as with any online

system, occasional technical issues may occur. To mitigate any risk of delayed submissions, vendors are strongly

encouraged to complete their bid submissions well in advance of the deadline. Please note that all proposals are

electronically sealed and remain confidential until the official bid opening, at which time they become accessible to

JJC.

Registration Link:

https://supplier.esmsolutions.com/registration#/registration/contactInformation/

General Supplier Guide (ESM Documents):

https://support.esmsolutions.com/hc/en-us/sections/115000917048-Supplier-Guides

Supplier Registration Guide (JJC Document):

https://www.jjc.edu/sites/default/files/Purchasing/FY2019/Supplier%20Registration%20Screenshots%20Final.pdf

Joliet Junior College will make every effort to use local business firms and contract with small, minority-owned, and/or women-

owned businesses in the procurement process. This solicitation may contain a goal to include businesses owned and

controlled by minorities, females, and persons with disabilities in the College’s procurement and contracting processes in

accordance with the State of Illinois’ Business Enterprise for Minorities, Females, and Persons with Disabilities Act (30 ILCS

575). State of Illinois CMS Business Enterprise Program certified vendors are encouraged to mark the quote form accordingly

and provide supporting documentation along with the bid form.

BLACKOUT PERIOD:

After the College has advertised for quotes, no pre-quote vendor shall contact any College officer(s) or

employee(s) involved in the solicitation process, except for interpretation of quote specifications,

clarification of quote submission requirements or any information pertaining to pre-quote conferences.

Such bidder or sub-bidder making such request shall be made in writing at least seven (7) days prior to the

date for receipt of quotes. No vendor shall visit or contact any College officers or employees until after

the quotes are awarded, except in those instances when site inspection is a prerequisite for the

submission of a quote. During the black-out period, any such visitation, solicitation or sales call by any

representative of a prospective vendor in violation of this provision may cause the disqualification of such

bidder’s response. Questions must be submitted through the Q&A section of the event header in the

ESM Solutions Sourcing site prior to the published deadline.

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Q26004

JOLIET JUNIOR COLLEGE

REQUEST FOR QUOTATION

JJC RACIAL HEALING DOCUMENTARY

Scope of Work

The purpose of this request is to produce a 45-55 minute documentary film. See appendix A, attached to

this quotation document, for a detailed scope of work.

Lump Sum Pricing Requested

Lump sum pricing is requested. Your quote must cover the entire scope of work.

Quote Submissions

Pricing must be submitted electronically through the ESM solutions bidding tool. See page 1 of this

quote document for registration information.

Sample Work

Bidders will be prompted in ESM to provide links or attachments to showcase relevant experience in

documentary filmmaking, including any notable projects you have completed in the past.

Insurance Requirements

The supplier performing services for JJC shall:

a. Maintain full workers' compensation insurance as required by Illinois statutes, for

all employees engaged in the work.

b. Provide a certificate of insurance naming the College as an additional insured for the

following coverages:

Commercial General Liability:

• Each occurrence: $1 Million

• General Aggregate: $2 Million

• Auto liability $1 Million (if driving leased or commercial vehicles onto JJC

property)

• Work Comp: Statutory Requirement

• Umbrella: $2 million (may be used to meet minimum requirements)

This document must be submitted prior to the date of the service or performance.

The College solely determines the event's risk level and the required insurance. JJC

reserves the right to cancel any event without penalty if proof of the required

insurance is not received by the College by the date of service or the performance.

c. The vendor waives any rights to recovery from the College for any injuries that

vendor and/or its employees may sustain while performing services under this

agreement and that are a result of the negligence of vendor or its employees.

Results from this quote request may be viewed at www.jjc.edu/community/vendors

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Appendix A

Q26004

Healing Illinois Documentary Project

Scope of Work (45–55 Minute Documentary)

1. Project Overview

The purpose of this project is to produce a 45–55-minute documentary film that highlights lived

experiences alongside the history of race and civil rights in America. The documentary will

center on community voices across generations and backgrounds and will be designed for public

screening and facilitated dialogue.

Primary interviews will be filmed at Joliet Junior College’s Main Campus. Supplemental B-roll

footage may include campus environments, community settings, and historical or archival

visuals provided by Joliet Junior College. The final documentary will be shared through

community screenings and facilitated discussions across schools, libraries, and organizations

within JJC’s service district.

This project responds to persistent racial inequities and the need for shared understanding and

healing, using storytelling as a tool for narrative change and community connection.

2. Project Governance & Roles

Creative Leadership & Oversight

• Creative Leads / Content Advisors / Story Developers:

Jailen Bey and Ernest Crim III, in collaboration with the Office of Institutional Equity &

Advocacy (OIEA).

• Shared Approval Model:

Final approval authority is shared between Jailen Bey, Ernest Crim III, and OIEA for:

o Story direction and narrative framing

o Interview content and tone

o Rough cuts, fine cuts, and final deliverables

Interview Facilitation

• Interviews will be conducted by Jailen Bey and Ernest Crim III.

• The vendor will support interview direction from a technical and production standpoint,

including setup, framing, sound, and pacing.

Vendor Responsibilities

The selected vendor will be responsible for:

• Professional video and audio capture

• Production support and technical interview direction

• Post-production editing and assembly

• Color correction and audio balancing

• ADA-compliant captioning

• Delivery of all final and promotional assets

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Appendix A

Q26004

3. Pre-Production (Required Deliverables)

Pre-production will begin immediately after contract execution and must be completed before

filming.

Required Pre-Production Deliverables

The vendor must collaborate with the Creative Leads to develop and submit the following

materials:

• Documentary story outline

• Proposed interview questions

• Shot list and visual approach

• Confirmed production schedule

• Technical approach summary (to be included in vendor proposal)

Pre-Production Approval Gate

Filming may not proceed until written approval of all pre-production materials is granted by:

• Jailen Bey

• Ernest Crim III

• Office of Institutional Equity & Advocacy (OIEA)

4. Production

Interviews

• Number of participants: Five (5) fixed

• Location: Joliet Junior College Main Campus

• Schedule:

All interviews will be completed during a single production day in February 2026

(specific date to be finalized during pre-production).

B-Roll & Supporting Footage

• B-roll may include:

o Campus and community environments

o Historical photos and archival materials provided by JJC

o Supplemental visuals aligned with the approved story outline

• JJC Marketing may support or supplement B-roll capture as needed

5. Post-Production

Editing & Assembly

The vendor will produce a cohesive 45–55-minute documentary that integrates interviews, B-

roll, and archival content. The final film must be suitable for public screenings and facilitate

community dialogue.

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Appendix A

Q26004

ADA-compliant captions are required.

Promotional Assets

The vendor will produce:

• Two (2) promotional video clips (30–90 seconds each):

o One horizontal (16:9)

o One vertical (9:16)

• Promotional clips must be captioned and delivered no later than March 17, 2026 (one

month prior to the April 17 premiere).

• Earlier delivery is encouraged where feasible to support internal planning following the

public announcement embargo.

6. Review & Revision Process

Included Revisions

• Two (2) formal revision rounds are included in the scope and vendor fee:

1. Rough Cut Review

2. Fine Cut Review

Review Timeline

• Total review and revision window: One (1) month

• Expected turnaround times:

o JJC/OIEA feedback: 5–7 business days

o Vendor revisions: 7–10 business days

Additional revisions beyond those included must be approved in writing and may require a

change order.

Edit Approval Gate

Progression from rough cut to fine cut, and from fine cut to final delivery, requires written

approval from Jailen Bey, Ernest Crim III, and OIEA.

7. Technical Standards (Vendor-Defined)

Rather than prescribing technical specifications, vendors must define their technical standards

within their proposal, including:

• Video resolution and format

• Audio capture and mixing approach

• Color grading process

• Captioning standards and workflow

• Final delivery formats

All standards must meet professional documentary and public screening expectations.

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