Project Information

Bid Title

Wayfinding Signage

Issuing Agency

Qual Cities International Airport

Location

Illinois

Published Date

Jan 21, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Wayfinding Signage

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IFB TITLE

PURPOSE

BID PACKETS

DEADLINE FOR

SUBMISSIONS

SUBMIT BID TO THIS

ADDRESS

REQUIRED BID COPIES

VENDOR PRE-BID

CONFERENCE/TOUR

PLEASE DIRECT

ALL INQUIRES TO

INVITATION FOR BIDS

Construction / Repair

Metropolitan Airport Authority

Of Rock Island County, Illinois

Overhead Airport Parking Lot Wayfinding Signage

The purpose of this Invitation for Bids (IFB) is to solicit bids from

qualified and responsible contractors for the

manufacture/procurement of wayfinding signage located in and

around the parking areas at Quad Cities International Airport (MLI).

The scope of work includes providing all necessary labor,

supervision, materials, tools, equipment, and related services to

complete the project. New signage must match the size and shape of

existing signs, and feature weather-resistant construction with

reflective lettering. The Authority seeks a durable, long-term solution

that supports both current and future wayfinding needs of the facility.

Available online at www.qcairport.com or at the airport administrative

offices located in the west end of the airport terminal building at the

address below.

2:30 P.M. Central Time

Thursday February 5, 2026

Bid opening immediately following.

LATE, FAXED, ELECTRONIC MAIL OR UNSIGNED BIDS WILL BE REJECTED

QUAD CITIES INTERNATIONAL AIRPORT

2200 George Kirk Drive; Ste. 100

MOLINE, IL 61265

Submit a total of ( 2 ) copies of your sealed bid

There is no pre-bid meeting for the project.

NAME

TITLE

PHONE #

EMAIL

WEB SITE

Joseph Goetz

Airport Operations Manager

309-757-1754

jgoetz@qcairport.com

www.qcairport.com

THIS IFB IS COMPRISED OF:

Part 1 – General Guidelines & Information

Part 2 – Technical Requirements

Part 3 – Scope of Work, Schedule A

Part 4 – Required Bid Forms and Pricing

Proposal, Schedule B

Part 5 – Sample Contract/Agreement

DATE BID ISSUED: 1/20/26

RESPONSE CHECKLIST:

 Completed Bid Forms – Part 4

o Price Proposal

o Bid Cover Page/Affidavit

o Reference Data Sheet

o Statement of Qualifications

o Prevailing Wage Certification

 Evidence of Insurance – or proof of

ability to obtain insurance.

Part 1

GENERAL GUIDELINES AND INFORMATION

1. Introduction:

The Metropolitan Airport Authority of Rock Island County (MAA), owner and operator of

the Quad Cities International Airport (QC Airport) invites and will accept sealed bids for

the service outlined in Part 3, Scope of Work. The MAA intends to use the results of this

process to award a contract(s) or issuance of purchase order. The MAA is soliciting bids

for the procurement of airport overhead wayfinding signs. The contractor selected will

procure/manufacture and ship the signs to the MAA at the quoted price with delivery by

June 30, 2026.

2. Errors and Discrepancies:

Should bidder find an error, discrepancy, ambiguity or omission in the project documents

prior to submitting a bid, the bidder is obligated to contact the MAA with written notice of

the error, discrepancy, ambiguity, or omission. The written notice shall identify the

nature and location of the error, discrepancy, ambiguity, or omission.

3. Clarification/Questions:

Any questions concerning this Bid must be submitted in writing by mail, or email at least

THREE WORKING DAYS prior to the bid deadline. Submittals received after that time

WILL NOT be considered. All inquiries must be directed to the person indicated on the

cover page.

4. Procedures and Rights of the Authority:

The MAA shall not be liable and Respondent shall not be reimbursed, for any costs or

expenses incurred in the preparation and submission of the bids. The IFB constitutes an

invitation to submit a bid to the MAA. The MAA may, in its sole discretion, exercise the

following rights and options with respect to the IFB process:

i. To waive any irregularities in submittals received after notification to bidders

affected.

ii. To request additional information.

iii. To modify dates at its discretion.

iv. To select and enter into an agreement with the Respondent whose bid best

satisfies the interest of the MAA and not necessarily on the basis of any

single factor.

v. To accept, reject, or negotiate modifications to any submittal as the MAA, in

its sole discretion, deems it to be in its best interest.

vi. To conduct investigations with respect to the bids of each submitting party.

vii. To exercise its discretion and apply its judgement with respect to any

aspect of this IFB, the evaluation of submittals, and the negotiation and

award of any contract.

The submission of a bid in response to this process constitutes an invitation to negotiate

with the MAA and is not a bid. The submission of a bid in response to this process does

not impose any legal obligation upon either the MAA or Respondent, nor does it create

any contractual or quasi-contraction relationship between them.

All bids shall become the property of the MAA. Only those Respondent’s responding to

this solicitation and having tendered their response which meet the requirements herein

specified will be considered for the service contemplated regardless of prior contract with

the MAA, or other agencies, departments or personnel.

5. Addendums:

In the event that it becomes necessary to provide additional clarifying data or

information, or to revise any part of this IFB, revisions/amendments and/or supplements

will be posted on the MAA website at www.qcairport.com. Bidders are reminded to

regularly monitor the website for any such postings. Bidders must acknowledge the

receipt/review of any addendum(s) on the bottom of the Signature Affidavit.

The MAA has the sole authority for modifications of the specifications and/or bid.

6. Bid Protest Procedure:

Any potential bidder wishing to file a protest concerning alleged improprieties in this

solicitation must submit the protest in written format forty-eight (48) hours prior to the

specified time of the bid opening. The formal written protest must identify the name of

vendor contesting the solicitation, the project name, and the specific grounds for the

protest. All determinations made by the MAA are final.

All correspondence should be sent to the contact listed on the cover sheet of this IFB.

Failure to timely submit a protest shall constitute a waiver of all protest rights. The

determination of the MAA shall be final.

7. Acceptance:

Bid shall remain fixed and valid for acceptance during the appropriate annual period

through June 30, 2026, starting on the due date of the bid. The MAA also retains the

right to accept or reject any or all bids and negotiate contract terms.

No minimum quantity of work is guaranteed. All work shall be performed only upon

written authorization by the MAA.

All DBE requirements shall comply with 49 CFR Part 26.

8. Withdrawal of Bids:

Bidders may withdraw a bid in writing, at any time up to the bid due date and time. The

written request must be signed by an authorized representative of the bidder and

submitted to the MAA. If a previously submitted bid is withdrawn before the bid due date

and time, the bidder may submit another bid, at any time up to the bid due date and

time, the bidder may submit another bid, at any time up to the bid due date and

time.

9. Preliminary Evaluation

Bids must be submitted on the attached bid forms. The bid will be reviewed initially to

determine responsiveness.

10. Proven Experience/Qualifications:

Bidders shall provide information with their bid that will certify that they are experienced

with or meet the requirement of this specification to be eligible for a contract award.

(Complete Statement of Qualifications Form)

11. Award:

Written Notice of Award to a vendor will be mailed or delivered to the address shown on

the bid and will be considered sufficient notice of acceptance of bid.

The MAA will award the bid to the lowest responsive and responsible bidder. In

determining if a bidder is responsive and responsible the MAA will consider criteria in

Part 2 – Technical Requirements such as, but not limited to bidder’s past performance

and/or service reputation, and service capability, quality of the bidder’s staff or services,

customer satisfaction, references, the extent to which the bidder’s staff or services meet

the MAA’s needs, bidder’s past relationship with the MAA, total unit price based on

provided estimated quantities, and any other relevant criteria listed elsewhere in this

solicitation. The MAA may opt to establish alternate selection criteria to protect its best

interest or meet performance or operational standards.

The MAA reserves the right to accept any bid proposal or to reject any or all bid

proposals, or to award a contract on such basis as deemed to be in the agency’s best

interest. The MAA reserves the right to reduce the scope of services during the term of

the contract.

12. Project/Contract Administration:

The MAA will be responsible for coordinating, monitoring and administering the resulting

service contract/purchase order. The MAA shall be responsible for notifying vendor

relative to contract renewals /extensions. Any modifications to contracts/purchase orders

shall be communicated by the MAA to the vendor to be added to the agreement.

13. Term

The contract shall be effective on the date indicated on the purchase order or the

contract execution date and shall be in force for a period with an end date no later than

June 30, 2026.

Contract extensions are not automatic. Vendor performance may be taken into

consideration in the decision by the MAA to either continue this contract beyond the date

noted above.

Anticipated contract start date: On or after February 17, 2026.

14. Additions to Contract:

The MAA reserves the right to add new items and locations at a price conforming to other

like items on the contract. The MAA will provide a quantity and location for additional work

to the contractor.

15. Contracting Assignment:

This contract and any part thereof shall not be subcontracted or assigned to another

contractor without prior written permission of the MAA. The contractor shall be directly

responsible for any subcontractor's performance and work quality when used by the

Commodity Codes

• NAICS 339950Sign Manufacturing
• NAICS 541430Graphic Design Services

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