Project Information

Bid Title

Alternative Transportation Services Addendum 1

Issuing Agency

Francis Howell School District

Location

Missouri

Published Date

Apr 29, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Alternative Transportation Services
Addendum I

Opens: April 20, 2026

Closes: May 6, 2026

Attachment Preview

NOTICE

Francis Howell R-III School District

Request for Proposal

Alternative Transportation Services

Issue Date: April 20, 2026

RETURN RESPONSE NO LATER THAN:

May 6, 2026 @ 10:00 a.m., CST

RETURN RESPONSE AND ADDENDA TO:

Francis Howell R-III School District

ATTN: Mr. Matthew Bollwerk, Purchasing Manager

801 Corporate Centre Drive

O’Fallon, MO 63368

Certification Form

Sections:

1)​ Introduction

2)​ Project Overview

3)​ Scope of Services

4)​ Timeline for Process

5)​ Evaluation Process

6)​ Evaluation Criteria

7)​ Proposal Requirements

8)​ Selection Process

TABLE OF CONTENTS

Attachments

1)​ Company Identification

2)​ References and Experience

3)​ Federal Work Authorization Program

(E-Verify) Addendum

4)​ Federal work Authorization Program Affidavit

5)​ Felony Conviction Notification

6)​ Exhibit D

7)​ Exhibit E

8)​ Exhibit F

9)​ Exhibit G

General Terms and Conditions

Francis Howell R-III School District

Request for Proposal

Alternative Transportation Services

CERTIFICATION FORM

The Francis Howell R-III School District will accept separate sealed proposals for the services of

Alternative Transportation Services as described in the attached request. Qualified organizations

(Respondents) are required to submit three (3) physical copies and one (1) digital copy of a proposal as

described herein.

PROPOSALS SHALL BE LABELED AND ADDRESSED AS FOLLOWS:

SEALED PROPOSAL: ALTERNATIVE TRANSPORTATION SERVICES

Mr. Matthew Bollwerk, Purchasing Manager

Francis Howell R-III School District

801 Corporate Centre Drive

O’Fallon, MO 63368

The Respondent hereby declares understanding, agreement and certification of compliance to provide the

items and/or services, in accordance with all terms and conditions, requirements and specifications of the

original Request for Proposal (RFP), General Terms and Conditions, and as modified by any addenda

thereto. Respondent is required to complete, sign and return this form with the proposal.

Authorized Signature

Printed Name

Company Name

Mailing Address

City, State, Zip

Mobile Phone #:

SIGNATURE REQUIRED

Date

Title

E-Mail Address

Page 2

Section 1.0 - Introduction

The Francis Howell School District is one of the largest school districts in the state. It covers 150 square

miles, has a K-12 enrollment of over approximately 17,000 students attending 23 schools. Current

alternative transportation includes all students who cannot be accommodated on a bus route.

Transportation includes trips located within as well as outside the District: from home-to-school and

return, school-to-contract-site and return, and special transportation circumstances previously

unscheduled (i.e., to/from evaluation, training, or other community sites, etc.).

Section 2.0 – Project Overview

The purpose of this RFP is to initiate a contract for alternative transportation services for the Francis

Howell School District during 2026-2027 School Year with annual options to renew for up to four

additional years through the end of the 2030-2031 School year. The District reserves the right to award

agreements to multiple contractors.

The number of students requiring alternative transportation will be established by the District and may be

changed only when a student is officially added or deleted by the District. The District will also determine

which students require a specially trained monitor or special equipment; some monitors will require

specialized behavioral training and some students will require a wheelchair. The District will determine

whether the District provides the monitor or if it will be provided by the Contractor. Typically, the

Contractor provides monitors for students who are transported to and from schools located outside the

District’s boundaries, and the District may provide trained monitors for students who are transported

within the District’s boundaries, depending on the needs of the transported students.

At present, the current contractor transports an average of 60 students per day over multiple routes using

approximately 20 vehicles; this number includes vehicles that are equipped with wheelchair lifts. The

routes have ranged from 3 to 60 miles. Many of the students on these routes cannot ride with other

students due to age level differences and behavioral needs. In addition to the required drivers, the

Contractor provides up to ten (10) specialty trained monitors for selected routes.

The current alternative transportation contractor also provides additional ancillary routes that are

scheduled or arranged between the contractor and the Francis Howell School Transportation/Student

Services Office.

The District experiences approximately 50 no-shows per month.

Section 3.0 – Scope of Services

3.1 General Requirements:

A.​ The Contractor shall provide alternative transportation service for the District in

accordance with the terms and conditions specified herein.

B.​ For purposes of this document, the Contractor shall agree that an alternative transportation

service shall be defined as a curb-to-curb transportation service in a vehicle clearly marked

as a transport for hire.

C.​ The Contractor will be required to provide age-appropriate child restraint equipment

(booster seats, car seats, safety vests, seat belts, etc.) that meets state requirements.

D.​ The Contractor must provide vehicles that can be modified to accommodate a student and

comply with the District's requests.

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a.​ The District will pay for any additional special equipment or modifications it

deems necessary.

E.​ The Contractor shall make all changes for regularly scheduled routes and trips within

fourty-eight (48) hours after notification by the District.

F.​ The contractor shall make best efforts to assign the same driver and vehicle for regularly

scheduled transportation requests with the same student.

G.​ The Contractor shall ensure that all vehicles assigned for student pickup shall arrive at the

pickup location within ten (10) minutes of the scheduled time.

a.​ The contractor shall provide scheduled pick-up time to the District and student or

family member.

b.​ If the Contractor is not there within this time frame, liquidated damages may be

assessed .

c.​ If the student is not ready for pick-up at the scheduled pick-up time, the Contractor

will wait a minimum of 5 minutes.

i.​ If the student(s) are still not ready, the Contractor will designate the run as a

No-Show and proceed to the next pick-up/stop.

d.​ If the District or a parent has called the Contractor at least one hour before the

pick-up time to cancel the ride, the Contractor is to designate the run as a

Cancellation.

H.​ The Contractor shall not transport more than three (3) students at one time in a car or five

(5) in a van.

I.​ The District will establish which student requires a monitor or has special needs, such as

requiring a wheelchair van.

a.​ Some monitors are assigned to District students requiring specialized training, such

as those attending the Center of Autism.

b.​ The Contractor is responsible for providing that training.

J.​ Routes will be established by the Contractor to be as operationally efficient as possible

based upon the number of students, their locations, and destinations.

K.​ No student may be dropped off 15 minutes before the designated start of school bell time

or picked up before the designated end of school bell time, unless approved by the District.

a.​ If a student is dropped at school more than 15 minutes early, is picked up before

the end of school bell time, or remains at school more than 15 minutes after

dismissal without prior arrangements, a fee of one-half of the trip cost will be

assessed.

L.​ Routes will be limited to less than an hour unless approved by the District.

M.​Vehicles must be equipped with safety door locks and meet Missouri State Law and

Missouri Department of Elementary and Secondary Education (DESE) requirements.

N.​ The Contractor must be able to provide standard vehicles and wheelchair vans equipped

with GPS tracking on all vehicles used for this contract.

O.​ The Contractor shall not transport any undesignated individual in the same vehicle

transporting a District-designated student.

P.​ The Contractor will not transport students in different grade levels or programs together

unless directed by the District.

Q.​ The District shall not pay to transport any individuals who are not designated by the

District.

R.​ The Contractor shall provide safe and timely service and shall transport the students

to/from school in a time frame determined appropriate by the District. The District may

assess liquidated damages to any late vehicle.

S.​ The contractor should be able to provide real time updates to parents when the vehicle is

enroute both with and without the student on-board.

Page 4

T.​ To ensure the safety and security of students, if a student in elementary school or attending

an early childhood center arrives late and school staff is not outside to receive students, the

driver is required to walk the student into the school office and sign the student in.

U.​ If requested by the District, the Contractor shall provide alternative transportation service

during the subsequent summer school term. The District believes, but cannot guarantee,

that alternative transportation services will be limited during the summer school term.

V.​ Contractor understands that liquidated damages may be assessed against the following in

the form of reimbursement for the Districts cost to transport student on the affected day:

a.​ Late arrivals or pick ups

b.​ Failure to notify cancellation of service

c.​ Non-compliance

d.​ No shows

3.2 Personnel Requirements:

A.​ With its response to this RFP, the Contractor shall supply an organization chart listing all

staff members by position for each operating location servicing the Francis Howell School

District.

B.​ As a minimum, the Contractor must supply a dedicated site manager and a local office

staffed with a router, a dispatcher, an adequate number of trained drivers, and an adequate

number of trained professionals.

C.​ The Contractor must supply approximately ten (10) monitors who have been specially

trained in student behavior management.

D.​ Drivers must:

a.​ All drivers used for this contract must possess a Class E license with an S

endorsement, at a minimum.

b.​ Be licensed in accordance with all applicable federal, Missouri, and local laws,

policies, regulations, and practices.

c.​ Have a good driving record as verified by a Motor Vehicle Record (MVR) with the

Missouri Department of Revenue.

i.​ The Contractor shall verify each driving record upon employment and every

six (6) months thereafter. Such records shall be placed into the driver’s file.

ii.​ The Contractor shall not use drivers that have accrued more than four (4)

moving violations in the last three (3) years. Unless specifically agreed to

by the District, the Contractor shall not use drivers who have had a DUI or

controlled substance-related violation within the last ten (10) years.

iii.​ In the event the Contractor fails to maintain current MVRs, the Contractor

may be assessed liquidated damages of $500 for each month that record

checks were not maintained.

iv.​ The first violation of a non-compliant driver may result in liquidated

damages of $500 and $1,000 for the second violation and any subsequent

violations. Additional liquidated damages may be assessed for previous

trips operated by the driver while not in compliance.

d.​ Drive in a careful and prudent manner, exercising the highest degree of care at all

times, and observing and complying with all rules of the road and traffic

regulations.

e.​ Abstain from the use of tobacco products while students are present in the vehicle

or on school grounds.

i.​ Drivers, as well as their vehicles, must not smell of smoke or any other

offensive odor.

Page 5

Commodity Codes

• NAICS 484121General Freight Trucking, Long-Distance, Truckload

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