Project Information

Bid Title

Renovation of 41975 Loudoun Center Place, RFQ 686991

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Feb 14, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 686991

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFQ 686991
Bid Title:	Renovation of 41975 Loudoun Center Place, RFQ 686991
Category:	Procurement
Status:	Open

Description: The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (the “County”) to obtain the services of a qualified General Contractor to perform interior renovations at the existing County-owned facility located at 41975 Loudoun Center Place, Leesburg, Virginia 20175 (hereinafter referred to as the “Project”). The Project site is part of a larger parcel identified as PARID 1911-69-8660. The parcel is located in Loudoun County, Virginia and is served by the Town of Leesburg’s public utilities. The Project includes the interior renovation of approximately 7,404 gross square feet on the 1st Floor and 14,741 gross square feet on the 2nd Floor of the existing two-story building. The renovated areas will provide dedicated program spaces for the Mental Health, Substance Abuse and Developmental Services (MHSADS) Department’s Community Access Program (CAP), Psychosocial Rehabilitation Program (PSR), and Prevention and Intervention (PI). Additionally, approximately 4,153 square feet on the 2nd Floor will remain in its existing condition and may be partially utilized for secure equipment storage by the Department of Information Technology (DIT) throughout the construction period. The Project also includes site and exterior improvements, consisting of modifications to existing sidewalks, ramps, stairs, and landings to meet current accessibility requirements at all designated building entry points. The building is currently occupied by DIT, who will vacate all areas scheduled to be renovated in April 2026. Construction will be executed in a single phase under one (1) permit, with work scheduled to commence in May 2026 and reach substantial completion in January 2027. No portion of the renovated space may be occupied prior to full completion of construction and successful passage of all required inspections. The selected General Contractor will be responsible for maintaining a safe and secure environment for adjacent properties, and the general public throughout the duration of construction. Given the site’s location within a commercial area, the Contractor must adhere to all applicable local and state ordinances governing work hours, noise levels, and site operations. Coordination with County representatives will be essential to minimize disruption to ongoing operations. Pre-Bid Conference: A Pre-Bid Conference will be held virtually using Microsoft Teams on February 19, 2025, at 10:00 am for clarification of any questions on the plans and specifications. Publication Date/Time: 2/13/2026 12:00 PM Publication Information: Invitation for Bid Closing Date/Time: 3/25/2026 4:00 PM Pre-bid Meeting: February 19, 2026 at 10:00 a.m Contact Person: Nebila Kurtu, NIGP-CPP, CPPB, VCCO, FMP Please see the attached document RFQ 686991 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 686991 (PDF) Attachment 3- Prevailing Wage- LOUD-26-0003 (PDF) Attachment 4- General Conditions (PDF) View Solicitation Abstract (PDF)

Attachment Preview

County of Loudoun, Virginia

INVITATION FOR BID

RENOVATION OF 41975 LOUDOUN CENTER PLACE

ACCEPTANCE DATE: Prior to 4:00 p.m., March 25, 2026, Local “Atomic” Time

IFB NUMBER:

RFQ 686991

ACCEPTANCE PLACE:

Loudoun County Government Offices

1 Harrison Street, S.E.,

1st Floor, Drop Box: Procurement Bids and Proposals

Leesburg, Virginia 20175

IMPORTANT NOTES

A. To obtain the plans and specifications for this Project, send an email to the

Invitation for Bid (IFB) point of contact/Contracting Officer below and the County

will make them available using the Microsoft One Drive. Bidders will receive a first

email from the Contracting Officer. Then, Bidders will be prompted to enter a

verification code. The verification code will be from no-

reply@sharepointonline.com. Please note that this email often goes into spam/

junk folder.

B. Bid Forms. Bid forms may be downloaded from the County’s website:

www.loudoun.gov/procurement.

C. Pre-Bid Conference. A Pre-Bid Conference will be held virtually using Microsoft

Teams on February 19, 2025, at 10:00 am for clarification of any questions on the

plans and specifications. See the Microsoft Teams login information provided

below. To participate in the audio portion of the opening, please dial the number

provided below and follow the prompts as designated. After the project information

has been provided, the Contracting Officer will also provide a high-level overview

of the supplier registration process and online submission of proposals through

iSupplier. To participate by computer, connect to the link provided and follow the

prompts as designated:

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/23420499994233?p=s2WKOjFT

n2iKfl5BBd

Meeting ID: 234 204 999 942 33

Passcode: LX6Gq9Lg

+1 757-600-4923

Phone conference ID: 386 104 060#

D. Site Inspection. Instructions to participate in a site inspection can be found in

Section 22, Instruction to Bidders, Paragraph 22.5. Please read this section

carefully as there may be specific dates established to register for the site

inspection. To ensure a thorough understanding of site conditions, constraints, and

project requirements, the County will hold a site visit on February 24, 2026, at

12:00 p.m.

Location:

41975 Loudoun Center Place

Leesburg, VA 20175

Important Site Access Note: The project includes roof and HVAC unit

replacement. At this time, access to the roof is only available via a ladder

located inside the mechanical room. Bidders should come prepared for this

condition and wear appropriate attire for limited, vertical access.

The Terms and Conditions contained in this Invitation for Bid and in the County-

Contractor Agreement (Attachment 2) are not negotiable.

Requests for information related to this Invitation for Bid should be directed to:

Nebila Kurtu, NIGP-CPP, CPPB, VCCO, FMP

Contracting Officer

(571) 627-7455

Nebila.kurtu@loudoun.gov

This document can be downloaded from our web site: www.loudoun.gov/procurement

Issue Date: February 13, 2026

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF

DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE

CONTACT THIS DIVISION AS SOON AS POSSIBLE.

IFB RFQ 686991

Renovation of 41975 Loudoun Center Place

Page 2 of 35

INVITATION FOR BID

RENOVATION OF 41975 LOUDOUN CENTER PLACE

SECTION/TITLE

PAGE

1.0 PURPOSE

4

2.0 COMPETITION INTENDED

5

3.0 PREVAILING WAGE RATES

5

4.0 BIDDER MINIMUM QUALIFICATIONS

6

5.0 SPECIFICATIONS

9

6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT

9

7.0 DISCREPANCIES

9

8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT

9

9.0 PAYMENT OF TAXES

9

10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE

10

11.0 ETHICS IN PUBLIC CONTRACTING

10

12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED

10

13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR

11

14.0 DRUG-FREE WORKPLACE

11

15.0 FAITH-BASED ORGANIZATIONS

12

16.0 EXEMPTION FROM TAXES

12

17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS

12

18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS

13

19.0 CONSTRUCTION CONTRACT RETAINAGES

13

20.0 ESCROW ACCOUNT FOR RETAINED FUNDS

13

21.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA

13

22.0 INSTRUCTIONS TO BIDDERS

14

23.0 PRICING PAGE

25

Attachments below are incorprorated or incorporated by reference into this Invitation for

Bid and Contract Documents:

Attachment 1:

Attachment 2:

Attachment 3:

Attachment 4:

Plans and Specifications dated November 21, 2025

County-Contractor Agreement (contained herein)

Prevailing Wage Rate- LOUD- 26-003

General Conditions of the Construction Contract

Authorized By: /s/Nebila Kurtu

Date: February 13, 2026

IFB RFQ 686991

Renovation of 41975 Loudoun Center Place

Page 3 of 35

RENOVATION OF 41975 LOUDOUN CENTER PLACE

1.0 PURPOSE

1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia

(the “County”) to obtain the services of a qualified General Contractor to

perform interior renovations at the existing County-owned facility located at

41975 Loudoun Center Place, Leesburg, Virginia 20175 (hereinafter referred

to as the “Project”).

The Project site is part of a larger parcel identified as PARID 1911-69-8660.

The parcel is located in Loudoun County, Virginia and is served by the Town

of Leesburg’s public utilities.

The Project includes the interior renovation of approximately 7,404 gross

square feet on the 1st Floor and 14,741 gross square feet on the 2nd Floor of

the existing two-story building. The renovated areas will provide dedicated

program spaces for the Mental Health, Substance Abuse and Developmental

Services (MHSADS) Department’s Community Access Program (CAP),

Psychosocial Rehabilitation Program (PSR), and Prevention and Intervention

(PI). Additionally, approximately 4,153 square feet on the 2nd Floor will remain

in its existing condition and may be partially utilized for secure equipment

storage by the Department of Information Technology (DIT) throughout the

construction period.

The Project also includes site and exterior improvements, consisting of

modifications to existing sidewalks, ramps, stairs, and landings to meet

current accessibility requirements at all designated building entry points.

The building is currently occupied by DIT, who will vacate all areas scheduled

to be renovated in April 2026. Construction will be executed in a single phase

under one (1) permit, with work scheduled to commence in May 2026 and

reach substantial completion in January 2027. No portion of the renovated

space may be occupied prior to full completion of construction and successful

passage of all required inspections.

The selected General Contractor will be responsible for maintaining a safe

and secure environment for adjacent properties, and the general public

throughout the duration of construction. Given the site’s location within a

commercial area, the Contractor must adhere to all applicable local and state

ordinances governing work hours, noise levels, and site operations.

Coordination with County representatives will be essential to minimize

disruption to ongoing operations.

1.2 The County Construction Contract resulting from this IFB requires the

payment of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.

1.3 The County will require that the Contractor awarded this Project to use

Trimble Unity Construct (Trimble) Construction Program Management

Software. The County will provide software licenses for the Contractor’s use

and will provide training for the Contractor to ensure proficiency as

IFB RFQ 686991

Renovation of 41975 Loudoun Center Place

Page 4 of 35

recommended by Trimble. The license and training will be provided to the

Contractor at no cost and prior to the issuance of Notice to Proceed. Further

training due to a lack of proficiency will be the responsibility of the

Contractor.

The Trimble Construction Program Management Software will be used for

all project management documentation and correspondence, including but

not limited to: Requests for Information, submittals, meeting minutes, pay

applications, proposed change orders, approved change orders, and close-

out documentation.

2.0 COMPETITION INTENDED

It is the County's intent that this IFB permits competition. It shall be the Bidder's (i.e.

any entity submitting a bid in response to this IFB) responsibility to advise the

Purchasing Agent in writing if any language, requirement, specification, etc., or any

combination thereof, inadvertently restricts or limits the requirements stated in this

IFB to a single source. Such notification must be received by the Purchasing Agent

not later than fifteen (15) days prior to the date set for bids to close.

3.0 PREVAILING WAGE RATES

Remuneration to any individual performing work on the County Construction

Contract resulting from this IFB shall be at a rate equal to or greater than to the

prevailing wage rate identified in Attachment 3 to this IFB.

3.1 The General Contractor awarded a County Construction Contract as a

result of this IFB, and any sub-contractors hired by the General Contractor

to perform Work on the County Construction Contract resulting from this

IFB, shall pay wages, salaries, benefits, and other remuneration to any

mechanic, laborer, or worker employed, retained, or otherwise hired to

perform Work in connection with the resulting County Construction Contract

at or greater than the prevailing wage rate identified in this IFB.

3.2 Any General Contractor or any subcontractor who employs any mechanic,

laborer, or worker to perform Work under the County Construction Contract

resulting from this IFB, at a rate that is less than the prevailing wage rate

identified in this IFB (i) shall be liable to such individuals for the payment of

all wages due, plus interest at an annual rate of eight percent accruing from

the date the wages were due; and (ii) shall be disqualified from bidding on

public contracts with any public body until the contractor or subcontractor

has made full restitution of the amount described in clause (i) owed to such

individuals. A contractor or subcontractor who willfully violates this Section

is guilty of a Class I misdemeanor.

3.3 After award of the County Construction Contract, the General Contractor to

whom such contract is awarded shall certify under oath to the

Commissioner of Labor and Industry the pay scale for each craft or trade

employed on the Project to be used by such contractor and any of the

contractor’s subcontractors for work to be performed under such public

IFB RFQ 686991

Renovation of 41975 Loudoun Center Place

Page 5 of 35

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.