Project Information

Bid Title

Request For Proposals Commercial Pool Boiler

Issuing Agency

City of Craig

Location

Colorado

Published Date

Dec 17, 2025

Closing Date

Feb 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Request For Proposals Commercial Pool Boiler	December 17, 2025 8:00 AM	February 02, 2026 10:00 AM

Attachment Preview

REQUEST FOR PROPOSALS

Commercial Pool Boiler

Release Date

December 17, 2025

Contact Person

Ryan Dennison 970-826-2004

Katie Carmody 970-826-2008

Deadline for Submissions

February 2, 2026, at 10:00 AM (MST)

Submit Proposals Attention – Katie Carmody

City of Craig

“COMMERCIAL POOL BOILER”

300 W. 4th Street

Craig, CO 81625

INTRODUCTION/SCOPE:

The City of Craig (the City) located in NW Colorado, is seeking REQUEST FOR PROPOSALS (RFP) to

install a (2) high efficiency condensing boilers to heat the lap pool at the Craig Swimming Complex,

located at 605 Washington Street. The current boiler system has outlasted it useful life expectancy and

could fail at any time.

The preferred configuration would be to install (2) high efficiency boilers to heat the 220,000-gallon lap

pool that will allow for redundancy and operate based on actual heat needed. As time is of the

essence, final completion of the project will need to be completed no later than May 1, 2026.

Contractors are encouraged to perform a site visit before submitting proposals. Appointments can be

scheduled with Jeremy Sanders, Park Foreman at 970-326-8891 or by email at jsanders@cityofcraig.org

Note, any contracts over $50,000, the City of Craig requires performance and payment bonding. For

additional information regarding bonding and insurance requirements, refer to pages 6-8.

*The City of Craig will NOT require a mechanical permit fee for work required. Additionally, contractor

will be responsible for all other applicable permitting that is required. Contractor must be a local

licensed mechanical contractor TX – TM. For additional information requiring permits or license,

contact the City of Craig Building Department at 970-826-2024 or email sarellano@ci.craig.co.us.

PREFERRED REPLACEMENT COMPONENTS or COMPATIBLE

(2) High Efficiency Lochinvar Boilers

COSTS:

Remove and Dispose Current System

Installation of (2) High Efficiency Lochinvar Boilers

$_________________________

$_______________________

Bonding & Insurance

$_______________________

(Total Cost for Entire Project) $_______________________

PROJECT MILESTONES:

Earliest Start Date:

Latest Start Date:

Project End Date:

_________________________

_________________________

_________________________

PROPOSAL TIMELINE:

RFP Distribution: December 17, 2025

Deadline for Submission of Questions: January 9, 2026

Distribution of Answers to RFP Questions: January 14, 2026

*Response to questions will be posted on City website at the end of business day.

RFP Due Date: February 2, 2026, at 10:00am (MST)

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I. PROPOSAL FORMAT

To facilitate the review of qualifications, all proposals are required to adhere to the following requirements.

The City of Craig strongly encourages proposers to ensure that qualification submissions are succinct and

clearly organized. The response must be written and organized in the order defined below. The submission

should be complete so as not to be considered non-responsive.

A. Cover Letter. Provide a letter of introduction or cover page from an authorized representative.

B. Name, Title, and Contact Information. Include the name of the person or persons who will be authorized

to make representations on behalf of the Respondent, with all contact information.

C. Company History. Provide business background/overview of products and services offered by your

company.

D. Qualifications and Experience. Provide the qualifications of the Respondent and its specialized experience

and technical competence that qualify it to provide the services required. Provide the names and

qualifications of outside Respondents and associates that will be employed to assist on the work to be

performed under your proposal.

E. References. Provide a list of names, addresses and telephone numbers of at least three (public sector

preferred) clients for which the Respondent has successfully completed similar projects to that required by

this RFP within the past five years.

F. Selected respondent shall comply with all municipal and state code requirements.

G. Selected respondent shall ensure that all proposed plans will meet the highest industry standards for a

project of this type.

II. SUBMITTAL

➢ Selection shall be based on not only competitive pricing, but meeting the minimum response

requirements as outlined in this RFP.

➢ Proposal may be delivered electronically or in hard copy via mail, courier, or in person in a sealed

envelope by clearly marked with “COMMERCIAL POOL BOILER,” on the outside of the envelope.

Katie Carmody – City Clerk

City of Craig

300 W. 4th Street

Craig, CO 81625

kcarmody@cityofcraig.org

➢ Questions and Inquiries: The City will not give verbal answers to inquiries regarding information in this

RFP, or verbal instructions prior to the submission deadline. A verbal statement regarding same by any

person shall be non-binding. The City is not liable for any increased costs resulting from the Respondent

accepting verbal directions. Any explanation desired by a Respondent must be requested of the City

representative in writing no later than 1/09/2026, and if explanation is necessary, a reply shall be made

in the form of an addendum, and available by 1/14/2026, on the City website by end of business day.

III. SELECTION CRITERIA

Based upon the responses to the RFP, the City may interview any or all the Respondents and/or award the

contract without conducting interviews. The successful Respondent will be required to enter into a contract with

the City, including insurance/indemnity requirements.

Please see the Standard Insurance as set forth in Attachment A.

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The selection process will focus on the following, but not limited to;

1. Ability to provide responsive client services.

2. Clarity of proposal, completeness and inclusion of requested information.

3. Respondent capabilities & experience.

4. Reference checks.

5. Professional nature of firm.

6. Demonstrated municipal/county government experience.

7. Qualifications and experience of the firm and staff assigned to provide support.

8. Cost effectiveness and ability to meet schedule.

9. Demonstrate the firm’s ability to coordinate and cooperate with the City staff & liaisons.

10. Warranties, guarantees, or other assurance of quality, service customer satisfaction.

11. Demonstrated ability and prior experience of the firm and the personnel to be assigned to this type of

project.

12. Clarity, creativity and thoroughness of the response.

13. Experience in commercial heating and cooling projects and installation.

14. Experience in preparing and designing construction specifications.

15. Experience in construction management of similar projects.

16. Experience in working with clients on cost saving In-Kind contributions.

17. Proven record of successful completion of similar projects.

All interested parties are encouraged to submit proposals as the award is not based solely on lowest cost

proposal submitted. Total cost will be taken into consideration, but the solution and the Respondent’s

capabilities, competence and capacity will be considered as well. The City reserves the right to choose the

Respondent whose proposal best meets the needs of the City. The City of Craig, and its designated

representatives, shall be the sole judge of its own best interest, and the proposal most advantageous to the City.

The City’s decisions will be final.

IV. GENERAL TERMS AND CONDITIONS

Public Record: Proposer's attention is drawn to the fact that all proposal documents submitted are subject to

disclosure under the Colorado Public Records Act. Information contained in the proposals may be made public

after the review process has been completed, negotiations have concluded and a recommendation for award

has been officially placed on the City Council agenda for consideration, and/or following award of contract, if

any, by the City Council.

Additional Information: The City reserves the right to request additional information and/or clarification from

any or all Proposers.

Proposal Acceptance and Rejection: The City reserves the right to reject any and all proposals and to waive any

minor informalities or irregularities contained in any proposal. Acceptance of any proposal submitted pursuant

to this RFP shall not constitute any implied intent to enter into a contract. The City reserves the right to call for

new proposals, and to award the contract to other than the lowest cost proposal if deemed to be in the best

interest of the City.

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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