Project Information

Bid Title

Board Agenda Management Software

Issuing Agency

Tucson Unified School District

Location

Arizona

Published Date

Jul 7, 2026

Closing Date

Jul 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Board Agenda Management Software

Addenda: 0

Release Date: 7/7/2026

Due Date: 7/14/2026

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Board Agenda Management Software

Request For Proposal

Governing Board

20400 , 20429 , 20600 , 20700 , 20800 ... show all

Project ID: 27-021-TUSD1

Release Date: Tuesday, July 7, 2026

· Due Date: Tuesday, July 14, 2026 2:00pm

Posted Tuesday, July 7, 2026 10:03am

All dates & times in Arizona Time

Draft Response Events RSVP No Bid6 days, 19 hours, 47 minutes

Post Information

Posted At:Tue, Jul 7, 2026 10:03 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

• Improve efficiency of board meeting preparation and administration.
• Enhance collaboration among board members and district staff.
• Increase transparency for the public.
• Reduce manual processes and paper distribution.
• Support secure access from desktop and mobile devices.
• Maintain compliance with public records and accessibility requirements.
• Provide long-term scalability and vendor support.

Background

The current software being used to prepare and manage meeting materials no longer meets or supports the needs of the District.

Governing Board staff have experienced extensive recurring issues that negatively impact productivity, including frequent system errors, limited functionality, and processes that require unnecessary manual workarounds.

The District has also encountered challenges with vendor support, software updates, and "ongoing maintenance." Many changes being pushed as "new features and enhancements" have complicated the system and are essentially bloating the software with useless functions, leaving staff to rely on inefficient manual processes to accomplish essential tasks. The system utilized by the district prior to this involuntary switch had far better functionality and options, but unfortunately that software is no longer available, as the company was absorbed by the vendor that is currently used. We are looking for a program that provides features and integration to better serve the district, it's community and prevent further frustration for all.

Timeline

Release Project Date:

July 7, 2026

Question Submission Deadline:

July 9, 2026, 5:00pm

Proposal Submission Deadline:

July 14, 2026, 2:00pm

Public Bid Opening (Non-Mandatory):

July 14, 2026, 2:00pm

Join Zoom Meeting
https://tusd1.zoom.us/j/81707849568?pwd=RyLAVpe6CZAMcWJnq8ituynrr3oZMY.1

View meeting insights
https://tusd1.zoom.us/launch/edl?muid=a3513f95-ff3c-485c-904a-39c7a86da887&from=plugin

Meeting ID: 817 0784 9568
Passcode: 038479

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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