Project Information

Bid Title

City Hall roof replacement

Issuing Agency

City of Isle of Palms

Location

South Carolina

Published Date

May 12, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB 2026.04

Original Source

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Bid Documents

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Project Description

RFB 2026.04 - City Hall roof replacement

The City of Isle of Palms is seeking bids from qualified contractors for the installation of a new roof on City Hall located at 1207 Palm Boulevard. The roof will consist of 40-year architectural shingles with 130+ mph rating and algae resistance on sloped sections and an 80-mil reinforced fully adhered TPO membrane on flat sections. All work must comply with applicable building codes and manufacturer specifications.

Bids are due 10am June 5th, 2026.

Bid documents are available here .

Attachment Preview

City of Isle of Palms, South Carolina

Request for Bids (RFB) 2026.04

Removal and Replacement of City Hall Roof

The City of Isle of Palms is seeking bids from qualified contractors for the installation of a new roof

on City Hall located at 1207 Palm Boulevard. The roof will consist of 40-year architectural shingles

with 130+ mph rating and algae resistance on sloped sections and an 80-mil reinforced fully

adhered TPO membrane on flat sections. All work must comply with applicable building codes and

manufacturer specifications.

Bids should be submitted to the following:

Douglas Kerr

City Administrator

City of Isle of Palms

1207 Palm Boulevard

Post Office Box 508

Isle of Palms, South Carolina 29451

Deadline for Questions: The deadline for questions is 2:00pm, Eastern Time, June 1, 2026.

Contractors should send questions regarding this Request for Bids to Robert Asero Public

Services Director, in writing or email to rasero@isleofpalms.gov. Questions received before this

deadline will be answered via addendum posted on www.isleofpalms.gov. Questions received after

this deadline will not be answered.

If an addendum is issued, contractors must acknowledge receipt of the addendum with

their bid.

Deadline for Submissions: The deadline for submission is 10:00am, Eastern Time Friday, June 5,

2026. Bids will be received at 1207 Palm Boulevard, Isle of Palms, South Carolina 29451 in a sealed

envelope. Sealed envelopes must be clearly marked “RFB 2026.04, Removal and Replacement of

City Hall Roofing” and include one (1) hard copy and one (1) electronic copy saved to a USB flash

drive.

It will be the responsibility of the contractors to verify receipt by the City. Bids may be delivered by

hand or by mail, but no bid shall be considered which is not actually received by the City at the

place, date and time appointed by the City and the City shall not be responsible for any failure,

misdirection, delay or error resulting from the selection by any contractor of any means of delivery.

All bids submitted shall include a current e-mail address. Once selection is complete, Notice of

Award shall be posted on the City’s website. Notice of Award and notices of non-award shall be

sent to all Contractors via e-mail.

Proprietary and/or Confidential Information: Your bid is a public document under the South

Carolina Freedom of Information Act (FOIA), except as to information that may be treated as

confidential as an exception to disclosure under the FOIA. If you cannot agree to this standard,

please do not submit your bid. All information that is to be treated as confidential and/or

proprietary must be CLEARLY identified, and each page containing confidential and/or proprietary

information, in whole or in part, must be stamped and/or denoted as CONFIDENTIAL, in bold, in a

font of at least 12-point type, in the upper right-hand corner of the page. All information not so

denoted and identified will be subject to disclosure by the City.

Contractors acknowledge and agree that the City will not be liable for any costs, expenses, losses,

damages (including damages for loss of anticipated profit) or liabilities incurred by the respondent

or any member of the respondent’s organization as a result of, or arising out of, submitting a bid,

negotiating changes, or due to the City’s acceptance or non-acceptance of the bid or the rejection

of any and all bids. Contractors are responsible for submission of accurate, adequate and clear

descriptions of the information requests. Neither issuance of the RFB, preparation and submission

of a bid, nor the subsequent receipt and evaluation of any bid by the City of Isle of Palms will

commit the City to award a contract to any respondent even if all the requirements in the RFB have

been met.

Contractors must have or be able to procure an Isle of Palms Business License.

Roofing contractors considering submission under this RFB will be expected to have read and be

prepared to enter into the attached contract, which is a part of this RFB. The City of Isle of Palms

reserves the right to accept or reject any and all bids, or any parts thereof; to waive irregularities or

informalities in any bid received to allow the bid to be considered; to negotiate terms and

conditions with Contractors; and to select a Contractor or to cancel in whole or in part this RFB, if it

is in the best interest of the City to do so. Those bids determined not to be in compliance with

provisions of this RFB and the applicable laws and or regulations will not be processed.

By signing its bid, contractor certifies that it will comply with the applicable requirements of Title 8,

Chapter 14 of the South Carolina Code of Laws and agrees to provide the City upon request any

documentation required to establish either: (a) that Title 8, Chapter 14 is inapplicable both to

Bidder and its subcontractors or sub-subcontractors; or (b) that contractor and its subcontractors

or sub-subcontractors are in compliance with Title 8, Chapter 14. Pursuant to Section 8-14-60, “A

person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or

report pursuant to this chapter is guilty of a felony and, upon conviction, must be fined within the

discretion of the court or imprisoned for not more than five years, or both.” Contractor agrees to

include in any contracts with its subcontractors language requiring its subcontractors to (a) comply

with the applicable requirements of Title 8, Chapter 14 and (b) include in their contracts with sub-

subcontractors, language requiring the sub-subcontractors to comply with the applicable

requirements of Title 8, Chapter 14.

Scope of Work

A site visit to the Isle of Palms City Hall is mandatory prior to submitting a bid. Please contact

Robert Asero, at (843) 981-4026, to schedule the site visit. Only those contractors who include the

attached validation that they conducted a site visit to the Isle of Palms City Hall will be considered.

The contractor shall provide all materials, equipment, labor, supervision, and permitting necessary

to complete the full scope of work, which includes:

Roofing Replacement Scope

The contractor shall remove and properly dispose of all existing roofing materials, inspect the roof

decking, and perform repairs as needed. If more than eight sheets of decking are needed to make

repairs, a change order will be considered for the cost of additional decking repairs.

The roofing work includes installation of 40-year architectural shingles with 130+ mph rating and

algae resistance on all sloped roof sections and an 80-mil reinforced fully adhered TPO

membrane roofing system on all flat roof areas. All penetrations and edges must be flashed per

manufacturer specifications. The contractor must ensure proper ventilation and water drainage

throughout the roofing system and provide all materials, labor, equipment, and permits required for

completion.

Bid Format In responding to this request, roofing contractors should provide:

1. price quote for the scope of work

2. detailed project schedule of the tasks needed to accomplish the work

3. product details including brand and specifications for shingles and membrane

4. names of all subcontractors that will be part of the Bidder’s Team and identify the specific

work the sub-contractor will perform

5. Five examples of similar work history including:

a. Project location

b. Renovation and/or Replacement

c. Description of original project budget versus actual cost

d. Name and contact information for a reference with knowledge of the Contractor’s

work on the specified project.

Once the City issues a contract, no change in sub-contractors assigned to the project will be

permitted without prior written approval from the City.

Evaluation Criteria

The City will evaluate bids based on the factors outlined within this RFB and the City’s

procurement ordinance, which shall be applied to all eligible, responsive bids in selecting the

successful contractor. The City reserves the right to disqualify any bid from a contractor it deems as

non-responsive and/or non-responsible. The City reserves the right to make such investigations of

the bids of the contractor as it deems appropriate.

Award of any contract may be made without discussion with Contractors after bids are

received. The City reserves the right to cease contract negotiations if it is determined that the

contractor cannot perform the services specified in their bid.

Recommendation of award for contract will be made based not only on price, which is an important

factor, but also on quality of bid, qualifications, experience, technical expertise, references and

ability to execute the work.

City of Isle of Palms, South Carolina

Request for Bids (RFB) 2026.04

Removal and Replacement of City Hall Roof

DOCUMENTATION OF SITE VISIT

In association with RFB 2026.04 I, Robert Asero, attest that the following contractor made a site

visit to City Hall at1207 Palm Boulevard to assess the site and conditions:

____________________________________

(Insert date)

_____________________________________

(Insert representative’s name)

_____________________________________

(Insert company’s name)

____________________________________

Signature of Robert Asero

____________________________________

Signature of contractor’s representative

NOTE: This sheet must be turned in with the respondents’ bid to the City.

City of Isle of Palms, South Carolina

Request for Bids (RFB) 2026.04

Removal and Replacement of City Hall Roof

BID

1. TOTAL COST FOR ALL WORK ASSOCIATED WITH RFB 2026.04:

______________________________________________________________________

2. NUMBER OF DAYS AFTER EXECUTION OF CONTRACT TO COMPLETE WORK:

______________________________________________________________________

3. BRAND AND SPECS OF SHINGLES AND TPO MEMBRANE:

_______________________________________________________________________

4. ALL SUBCONTRACTORS THAT WILL BE INCLUDED IN THE PROJECT:

_______________________________________________________________________

5. ATTACH FIVE EXAMPLES OF SIMILAR PROJECTS (INCLUDE ADDRESS, COST, POINT OF

CONTACT/REFERENCE)

Commodity Codes

• NAICS 238160Roofing Contractors

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