Project Information

Bid Title

REQUEST FOR QUOTATION (RFQ) FOR SUPPLY OF MEDICAL OXYGEN CYLINDERS WITH ELECTRONIC TRACKING DEVICE

Issuing Agency

FHI 360

Location

District of Columbia

Published Date

Feb 24, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ/FHI360/EpiC/Oxygen/2026/02_RFQ_02

Original Source

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Project Description

REQUEST FOR QUOTATION (RFQ) FOR SUPPLY OF MEDICAL OXYGEN CYLINDERS WITH ELECTRONIC TRACKING DEVICE
RFQ No.: RFQ/FHI360/EpiC/Oxygen/2026/02_RFQ_02

Issue date: 24 Feb, 2026
Closing date: 10 Mar, 2026

Solicitation file(s):
RFQ SUPPLY OF MEDICAL OXYGEN CYLINDERS WITH ELECTRONIC TRACKING DEVICE final.pdf (177 KB)

Attachment Preview

REQUEST FOR QUOTATION (RFQ)

FOR SUPPLY OF MEDICAL OXYGEN CYLINDERS WITH ELECTRONIC TRACKING DEVICE AND

ANTI-THEFT BRANDING FOR ASSET CONTROL AND TRACEABILITY

Solicitation No: RFQ/FHI360/EpiC/Oxygen/2026/02

Date Issued: February 24, 2026

Closing Date: March 10, 2026

Type of Award: Fixed-Price Purchase Order

Funding Source: United States Government

A. Background

Family Health International (FHI360) Nigeria is procuring 1,500 medical oxygen cylinders to strengthen medical

oxygen distribution systems across 12 supported health facilities in Nigeria with Liquid Oxygen Storage

infrastructure. This procurement includes enhanced anti-diversion, geo-fencing, and asset-tracking requirements

to ensure accountability and lifecycle monitoring of donated assets in accordance with the specifications list in

Section B and C below.

B. Electronic Asset Tracking & Anti-Diversion/Theft Requirements

1. Permanent Anti – Theft Branding: Deep engraved facility name and 'Property of FHI360 – Not for Sale',

Minimum

engraving

depth:

0.5mm,

Tamper-resistant

and

repaint-proof

and located on shoulder and body of cylinder-NOTE FINAL BRANDING DATA WILL BE PROVIDED TO

THE SUCCESSFUL BIDDER.

2. Unique Identification System: Factory-stamped serial number, Engraved serial duplication, Tamper-proof

industrial QR code metal plate and Digital registry mapping to facility and batch

3. Mandatory GPS/GSM Tracking Device: Embedded or securely mounted industrial-grade GPS/GSM

tracker, Geo-fencing capability (restricted zone definition), Real-time movement alerts outside approved zones,

Tamper detection alert system, Minimum 24-month battery life, Cloud-based monitoring dashboard with admin

access, API integration capability, Data export (CSV/Excel/PDF), Training for FHI360 personnel and 5-year

technical support commitment.

4. Anti-Tampering Clause: Any attempt to disable, remove, bypass, or tamper with tracking or security features

shall constitute breach of contract and may result in termination and vendor blacklisting.

C. Technical Specifications for the Medical Oxygen Cylinder

i. Gas Type: Medical Oxygen (≥93%)

ii. Cylinder Material: Seamless high-tensile steel ISO 9809 / EN 1964

iii. Water Capacity: 40 Litres

iv. Working Pressure: 150 bar

v. Test Pressure: 250 bar

vi. Valve Type: Bullnose/CGA 540 with burst disc

vii. Colour Code: White shoulder + Black body (Nigeria standard)

viii. Certification: ISO, CE, SON, NAFDAC compliant

ix. Warranty: Minimum 24 months

D. Quantity & Delivery Timeline

Total Quantity: 1,500 units (40L)

The delivery and completion of this supply must be finalized on or before May 31, 2026.

Bidders are required to propose a delivery schedule that ensures full supply, installation (where applicable), and

handover of all medical oxygen cylinders and related requirements within this timeframe. Any proposal with a

delivery timeline extending beyond May 31, 2026, will not be considered.

E. Commercial Terms and requirements

Please include the following items in your quotation:

I.

Unit price (₦) per cylinder

II.

Cost of anti-theft electronic tracking device installation

III. Cost Engraved branding on each Cylinder

IV. Total cost of the supply

V.

Payment term

VI. Validity period of quotation

VII. Evidence/documentation of After-sales service and support capabilities

F. Bid Submission Requirements and Documentation

Bidders are required to provide the following technical documents to support their proposals:

I. Manufacturers and product certifications (ISO, CE, EN, NAFDAC, or equivalent)

II. Safety data sheet (SDS) for medical oxygen

III. Equipment warranty terms- Minimum 24-month warranty covering cylinder body valve, and engraving

durability,

IV. Company profile with Product catalogue and high-resolution product images

V. Corporate registration documents (CAC and form CAC7 & CAC2)

VI. Evidence of tax payment for the last 3 years

VII. Reference from at least 2 clients

VIII. Financial Proposal

E. Evaluation Criteria

Technical Evaluation (70%)

Product compliance

Geo-fencing & tracking solution

Security branding & traceability

Warranty & after-sales support

Supplier experience

Documentation quality

Subtotal (Technical)

Financial Evaluation

Lowest Responsive Quote

Minimum Technical Pass Score Required

Score Allocation (%)

20

15

10

10

10

5

70

30

65/70

F. Electronic Submission Instructions

All bidders are required to submit their complete quotation electronically in PDF format to:

VIE-Proposal2022@fhi360.org no later than 5:00 PM Nigerian Time, March 10, 2026.

1. Document Format

 The submission must be in one single PDF file only.

 If the PDF is password-protected, the bidder must clearly provide a contact email address within the

submission through which the Selection Committee can request the password when required.

2. Arrangement of Documents

All required documents must be compiled and arranged in the following order within the single PDF file:

1. Cover Letter (signed and on company letterhead)

2. Company/Business Profile

3. Copies of Company Registration Documents (CAC or relevant national registration)

4. Relevant Certifications (local and international) applicable to the supply of medical oxygen cylinders

5. Valid Tax Clearance Certificate

6. Evidence of Similar Experience, including copies of:

o Purchase Orders/Contracts

o Delivery Notes and/or Job Completion Certificates

7. Detailed documentation on the proposed anti – theft device and brand.

8. Any Other Required Documents including those listed in section F (I, II and III) as specified in this

RFQ

9. Financial Proposal/Quotation (place as the final section of the document)

3. Important Notes

 All documents must be submitted as one complete file. Multiple attachments may lead to

disqualification.

 Late submissions will not be considered.

 Bidders are advised to ensure clarity and completeness of all documents before submission

G. Enquiry:

Bidders may submit any requests for clarification or additional information regarding this RFQ via email to

quotations.nigeria@fhi360.org All enquiries must be submitted in writing no later than 5:00 PM (Nigerian

Time), March 4th, 2026, to allow for timely response. Responses to enquiries may be shared with all prospective

bidders where necessary to ensure fairness and transparency.

Safeguarding:

FHI 360 is committed to providing a safe environment for all employees, beneficiaries and anyone contracted by

FHI 360. This Includes taking measures to protecting vulnerable people from Sexual Exploitation and Abuse

(SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles.

FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner

staff (subcontractors, consultants, vendors, and sub-recipients), regardless of the funding mechanism or amount

of contract, agreement, or purchase order.

General Provisions:

 The issuance of this RFQ, the submission of a response by an Offeror, or the acceptance of such a response by

FHI 360 does not obligate FHI 360 in any manner. FHI 360 makes no warranty or guarantee that an award will

be made as a result of this RFQ.

 FHI 360 reserves the right:

o to amend, modify, or withdraw this RFQ;

o to revise any requirement or specification of this RFQ;

o to require supplemental statements or information from any Offeror;

o to accept or reject any or all proposals to this RFQ;

o to waive any proposal deficiencies, and/or communicate with any Offeror to correct or clarify

responses that do not conform to instructions;

o to extend the deadline for submission of responses to this RFQ;

o to negotiate potential contract terms with any Offeror; or

o to cancel or reissue this RFQ in whole or in part.

 FHI 360 may exercise these rights at any time without notice and without liability to any responding Offeror or

any other party, including liability for expenses incurred in preparation of proposals.

 FHI 360 is not responsible for any costs, including travel expenses, incurred by Offerors for preparation and

submission of proposal, including any requests for additional information, interviews or negotiations, or any

work performed prior to written authorization from FHI 360 to proceed.

Commodity Codes

• NAICS 423450Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

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