Project Information

Bid Title

CONTRACT PO FOR THE RENTAL OF EQUIPMENT SUCH AS CRANES, DUMP TRUCKS, GRADALLS, BACKHOES/LOADERS, ETC.

Issuing Agency

Philadelphia Gas Works (PGW)

Location

Pennsylvania

Published Date

Sep 22, 2026

Closing Date

Oct 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

35969

Original Source

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Bid Documents

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Project Description

Number

35969

Title

CONTRACT PO FOR THE RENTAL OF EQUIPMENT SUCH AS CRANES, DUMP TRUCKS, GRADALLS, BACKHOES/LOADERS, ETC.

Available Date

9/22/2026 2:00 PM

Clarification Deadline

9/29/2026 2:00 PM

Due Date

10/6/2026 2:00 PM

Contact Information

MICHAEL RICHMOND, BUYER,

MICHAEL.RICHMOND@PGWORKS.COM

Bid Type

RFQ

Bill To

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

Ship To

North Operations Center,
5000 Summerdale Avenue,
Philadelphia, PA 19124 US

Description

PLEASE SUBMIT PRICING FOR A CONTRACT PURCHASE ORDER FOR THE RENTAL OF EQUIPMENT SUCH AS CRANES, BOOM LIFTS, AND OTHER HEAVY EQUIPMENT ON AN “AS NEEDED” BASIS FOR VARIOUS LOCATIONS.

*** BIDS WILL BE DEEMED NON-REPONSIVE, IF BIDDERS: ***

- TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

- FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET

- FAIL TO PROVIDE PRICING ON ALL ITEMS

-FAIL TO PROVIDE LEAD TIME ON ALL ITEMS

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON TUESDAY, SEPTEMBER 29, 2026.

PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET BY 2:00 PM EST ON TUESDAY, OCTOBER 6, 2026.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

PLEASE SUBMIT YOUR BID FOR A CONTRACT PURCHASE ORDER COVERING A ONE (1) YEAR PERIOD ("INITIAL TERM") EFFECTIVE OCTOBER 1, 2026 THROUGH SEPTEMBER 30, 2027, WITH AN OPTION TO RENEW FOR UP TO FOUR (4) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM".

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER.

PGW WILL EVALUATE AND CONSIDER PRICE INCREASES IN THE SUBSEQUENT CONTRACT RENEWAL PERIOD(S) IF THE FOLLOWING CONDITIONS ARE MET.  THIS WILL NOT GUARANTEE THE ACCEPTANCE OF THE PRICE INCREASE AND THE CONTRACT MAY BE SENT OUT FOR COMPETITIVE RE-BIDDING IF PRICE INCREASES ARE NOT ACCEPTED BY PGW.

FOR PRICE INCREASE TO BE CONSIDERED:  NOTICE OF PRICE INCREASES MUST BE RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF EACH CONTRACT TERM WITH A COPY OF THE MANUFACTURER'S LETTER AND/OR INDUSTRY BULLETIN.  PRICE INCREASE LETTER SHALL BE SENT TO MICHAEL RICHMOND, 5000 SUMMERDALE AVENUE, PHILA., PA 19124, REFERENCING THE RFQ #, CONTRACT #, PERIOD AND SHOWING ITEM(S), DESCRIPTIONS AND APPLICABLE PRICING.

FAILURE TO NOTIFY PGW WITHIN THIS FIFTEEN (15) DAY TIME FRAME SHALL RESULT IN THE FOLLOWING:

THE EFFECTIVE DATE OF THE PRICE INCREASE SHALL BE FIFTEEN (15) DAYS FROM THE RECEIPT OF THE PRICE INCREASE LETTER BY PGW; OR IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CONTRACT PERIOD, THE PRICES FOR THE RENEWAL PERIOD SHALL BE THE SAME AS THE PRICES FOR THE PREVIOUS CONTRACT PERIOD.

NOTE: PRICE DECREASES MAY BE FORWARDED TO THE PROCUREMENT DEPARTMENT BUYER, IN WRITING AT ANY TIME DURING THE CONTRACT PERIOD, TO INCLUDE ANY RENEWAL PERIOD(S).

ONCE THE CONTRACT AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION.

THE CRANE AND TRUCK TYPES LISTED ON THE PRICING TAB REPRESENT TYPICAL EQUIPMENT RENTED BY PGW.  THE EQUIPMENT LISTED IN THE RFQ WILL BE USED TO DETERMINE OVERALL PRICING AND AWARD INFORMATION.  EQUIPMENT TO BE RENTED ARE NOT LIMITED TO THOSE LISTED.

DAILY, WEEKLY, AND MONTHLY RENTAL PRICES QUOTED MUST REPRESENT ALL CHARGES AND FEES (E.G., RENTAL, REGISTRATION, SERVICE, MAINTENANCE, ETC). COMBINED DELIVERY AND PICKUP CHARGES MAY BE QUOTED SEPARATELY.

RENTALS MAY BE REQUIRED AS QUICKLY AS 24 HOURS AFTER THE REQUEST IS RECEIVED FROM PGW.

PLEASE PROVIDE BEST POSSIBLE AVERAGE DELIVERY TIME TO PGW ON THE QUESTIONS TAB FOR CONSIDERATION.

PGW LOCATIONS:

NORTH OPERATIONS CENTER (NOC): 5000 SUMMERDALE AVENUE, PHILADELPHIA, PA 19124

MONTGOMERY STOREROOM: 1800 NORTH NINTH STREET, PHILADELPHIA, PA 19122

PASSYUNK PLANT: 31ST AND PASSYUNK AVENUE, PHILADELPHIA, PA 19145

RICHMOND PLANT: 3100 EAST VENANGO STREET, PHILADELPHIA, PA 19134

NOTE:

PGW WILL NOT BE RESPONSIBLE FOR THE PREVENTATIVE MAINTENANCE OF RENTAL UNITS WHILE ON SITE.  THE AWARDED SUPPLIER MUST COME TO THE SITE OF THE RENTAL AND PERFORM ALL MAINTENANCE AS REQUIRED, AT NO CHARGE TO PGW.

ADDITIONAL NOTES:

(1) THE AWARD SHALL BE TO THE RESPONSIVE AND RESPONSIBLE BIDDERS THAT PROVIDE THE LOWEST AGGREGATE RATES FOR ONE (1) OF EACH UNIT PER RATE PERIOD.  THIS BID WILL RESULT IN TWO (2) AWARDS TO TWO (2) SEPARATE BIDDERS (ONE (1) PRIMARY AND ONE (1) SECONDARY) TO ENSURE IMMEDIATE DELIVERY OF RENTALS TO PGW.  IF AT ANY TIME DURING THE CONTRACT PERIOD, THE PRIMARY VENDOR CANNOT MEET THE DELIVERY REQUIREMENTS AS SPECIFIED HEREIN, PGW RESERVES THE RIGHT TO USE THE SECONDARY VENDOR TO PROVIDE THE RENTALS REQUIRED BY PGW.
ANY CONTRACT PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.
(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.
(3)  THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.
(4)  CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

PROCUREWARE SITE NAVIGATION:
-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.
-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding
-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ
- “RESPONSE” TAB:
QUESTIONS- Answer required questions & upload completed required documents.
PRICING – Review items list & enter bid pricing
-“CALENDAR” TAB – Review all events for RFQ

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN

9/29/2026 2:00 PM

Commodity Codes

• NAICS 532412Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing
• NAICS 532490Other Commercial and Industrial Machinery and Equipment Rental and Leasing

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