Project Information

Bid Title

Wayfinding Signage

Issuing Agency

City of Auburn

Location

Alabama

Published Date

Jul 9, 2026

Closing Date

Jul 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project Name	Contact Information	Bid Documents	Closing Date
Wayfinding Signage	Kevin Kelly 334-501-2932	Wayfinding Signage ITB	7/23/2026

Attachment Preview

July 9, 2026

INVITATION TO BID

Please note, the City of Auburn is updating its online bid notification system to

better communicate with those interested in bidding on City Projects. To receive

notifications bidders need to register in the City’s Vendor Self Service (VSS)

System.

Those already registered in VSS will need to add their NIGP commodity codes.

Previously entered codes were removed from all vendor records in VSS during the

system update. Please note, NIGP commodity codes are required for vendors to

receive bid notifications.

1. GENERAL INFORMATION AND SUBMISSION REQUIREMENTS

Sealed bids will be received by the City of Auburn, Alabama, until 10:00 a.m., local time,

on Thursday, July 23rd, 2026 in the Office of the City Manager, 144 Tichenor Avenue,

Auburn, Alabama, and then publicly opened and read for furnishing the following:

Wayfinding Signage

The City of Auburn, AL Parks and Recreation department is seeking qualified vendors

to provide prices for wayfinding signage. Please see details outlined in Appendix A

(Wayfinding Standards and Detail Drawings). Prospective bidders may submit a

proposal for one (1) or more multiple combinations of sign types. The selected Vendor

will be awarded a one (1) year contract with the option to renew for two (2) additional

one (1) year terms.

The City of Auburn reserves the right, as the best interest of the City may require, to

award the contract from any of the bids, to reject any or all bids, and to waive any

informalities in bids received. Please direct any questions to Kevin Kelly, Parks and

Recreation Assistant Director, at 334.501.2932 or kkelly@auburnal.gov.

Bids must be submitted on the attached forms furnished by the City of Auburn,

Alabama. No bids may be withdrawn for a period of thirty (30) days after the

scheduled closing time for the receipt of bids. A sealed envelope containing the

original proposal and two (2) copies must be delivered or mailed to:

Purchasing Officer, City of Auburn

144 Tichenor Avenue

Auburn, AL 36830

Envelope must be plainly marked on the outside as follows:

Wayfinding Signage

Invitation to Bid

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BID: Wayfinding Signage

OPENING: 10:00 a.m. local time

DATE: Thursday, July 23rd, 2026

The City reserves the right to select the lowest responsible bidder as the best interest

of the City may require, to award the purchase contract from any of the bids, to reject

any or all bids, and to waive any informalities in bids received. Bid will be good for

thirty (30) days after being opened by the City of Auburn, Alabama.

2. CONTRACT AWARD

Award of the contracts, if to be awarded, will be made within sixty (60) calendar days

after opening of bids to the lowest responsible bidders whose proposal complies with

the requirements of the invitation to bid. Should no awards be made within the sixty

(60) days, all proposals will be rejected unless the successful bidders agree in writing

to a stipulated extension in the time limit for award. The successful bidders will be

notified by letter, mailed to the address shown on their proposal, that their bids have

been accepted and that they have been awarded a service contract.

The City of Auburn believes fully in equal opportunity in the provision of supplies,

equipment, construction and services. Positive steps should be taken to assure that

minority‐owned business enterprises, veteran‐owned business enterprises, or

disadvantaged‐owned business enterprises are given many opportunities to provide

the above‐mentioned services when economically feasible. Under Section 41‐16‐

50(d), the City may award a contract to one of the above‐ mentioned business types if

their bid no more than ten (10) percent greater than the bid of a foreign entity that is

deemed the lowest responsible bidder.

3. E-VERIFY AND NO-BOYCOTT CLAUSE

All bidders are required to be compliant with the Beason‐Hammon Alabama Taxpayer

and Citizen Protection Act, No. 2011‐535 Code of Alabama (1975) § 31‐13‐9 as amended

May 16, 2012 regarding employment practices. For all bidders that employ persons in

the State of Alabama, documentation of enrollment in E‐Verify should be included

with the bid and will be required as a condition for the award of any contract. All

bidders are advised that the award of the contact is conditioned on the bidder not

knowingly employing, hiring for employment or continuing to employ an

unauthorized alien within the State of Alabama. The awarded contract will contain a

provision whereby the bidder pledges not to violate federal immigration law.

Legislative Act 2016‐312 (the “Act”) prohibits the City from entering into contracts with

any business entity that is actively engaged in or plans to engage in the boycott of a

person or an entity based in or doing business with a jurisdiction with which the State

can enjoy open trade; unless such business entity provides the goods or services for at

least 20 percent (20%) less than the lowest business entity in compliance with the

Wayfinding Signage

Invitation to Bid

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Act. All bidders understand and agree that in the awarded contract, the lowest

responsive bidder must either certify that it is in compliance with the Act and agree

that it will not violate the act during the term of the contract; or agree to offer the

goods or services for at least 20 percent (20%) less than the lowest business entity

certifying compliance with the Act.

4. LOCAL PREFERENCE

The City elects to utilize the Local Preference Zone as established under Section 41‐16‐

50(a) of the Code of Alabama 1975. In the event a bid is received for services to be

contracted from a person, firm, or corporation deemed to be a responsible bidder

having a place of business within the Lee County, Alabama and the bid is no more

than five percent (5%) greater than the lowest responsible bidder, the City of Auburn

may award the contract to the resident responsible bidder

5. LICENSING REQUIREMENTS

The successful bidder is responsible for acquiring the appropriate business licenses

and permits to conduct work with the City of Auburn. In addition to the business

license and permit requirements, the bidder is required to remit all applicable sales

and use tax, occupational license fees, and contractors/subcontractors license fee in

accordance with City ordinances and codes. In accordance with Section 39‐3‐5 of Sate

Code, any non‐Alabama bidders must submit a written opinion from an attorney

stating the amount and criteria, if any, of local preference granted by law to non‐

resident businesses in his state of residence. Questions regarding business license

and applicable taxes may be directed to the Revenue Office at (334) 501‐7239.

6. PAYMENT AND INVOICING

Contractor(s) awarded a contract shall submit invoices for services performed during

the preceding month no later than the fifth (5th) of each month. Charges on those

invoices shall reflect the amounts stated by the contractor on its bid proposal form. No

services shall be paid in advance. Invoices shall have payment terms of net thirty (30)

days. The City pays by invoice on each Friday of the month. Only invoices received by

Accounts Payable at least seven working days before the scheduled check write will

be included for payment disbursement in the upcoming check write. The City

reserves the right to inspect services performed prior to the releasing of

payment. Payment will only be released for services not in dispute. If you have any

questions concerning billing, contact the City’s accounts payable office at (334) 501‐

7237 or coaaccountspay@auburnal.gov.

7. INSURANCE REQUIREMENTS

When the contract(s) is awarded, the successful bidder(s) shall be required to provide

a certificate of insurance showing that it carries, or has in force, automobile liability

insurance, general liability insurance, workers’ compensation insurance, and third‐

party dishonesty bond with the following limits of liability.

Wayfinding Signage

Invitation to Bid

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7.1 Limits of liability for automobile liability insurance shall be, a minimum, $1,000,000

combined single limit. If umpires drive personal vehicles to the work site, this

requirement is waived.

7.2 Limits of liability for general liability insurance shall be, at a minimum, $1,000,000

per occurrence; $1,000,000 personal and advertising injury; $1,000,000 general

aggregate; and $1,000,000 products/completed operations aggregate. General

liability insurance will include coverage for contractually assumed liability. If general

liability coverage is on a claims‐made basis, the successful bidder will maintain

coverage in force for a period of two years following the termination of the contract at

the limits specified in this paragraph.

7.3 Workers’ compensation insurance shall provide statutory workers’ compensation

coverage and employers’ liability coverage with limits of, at a minimum, $500,000

(each accident); $500,000 disease (each employee); and $500,000 disease (policy

limit). If the bidder is not required by law to provide workers’ compensation insurance,

the bidder understands and agrees that the bidder is responsible for any workers’

compensation type benefits incurred by it, its employees or subcontractors.

7.4 The certificate of insurance shall provide the City of Auburn thirty (30) days written

notice of cancellation of any of the coverages name in said certificate and waivers of

subrogation in favor of the City for each of the coverages shown on the certificate.

7.5 The City of Auburn shall be named as additional insured under the successful

bidders’ general liability insurance and automobile liability insurance policies.

7.6 The successful bidder(s) shall require certificates of insurance for all

subcontractors. Subcontractors shall carry limits of insurance equal to or greater than

those carried by the successful bidder(s). These certificates shall evidence waivers of

subrogation in favor of the City and the successful bidder and shall be made available

to the City upon request.

7.7 The successful bidder(s) is responsible for payment of any deductibles or self‐

insured retentions. The successful bidder(s) insurance will be primary and non‐

contributory. If the successful bidder(s) carries higher coverage limits, the higher

limits shall apply.

7.8 Questions concerning insurance coverage may be directed to the Risk Manager,

McCarthy Autry at (334) 501‐7247.

8. INDEMNIFICATION

The successful bidder(s) agrees to indemnify, hold harmless, and defend the City of

Auburn, their officials, representatives, agents, servants, and employees from and

against any and all claims, actions, lawsuits, damages, judgments, liability and

expense, including attorneys’ fees and litigation expenses, in whole or in part arising

out of, connected with, or in any way associated with the activities of the successful

bidder, its employees, or its sub‐contractors in connection with the work to be

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performed under this contract. This obligation survives the payment of any loss by the

successful bidder’s insurance carrier

9. LEGAL ACTION

Legal action arising from the performance of this contract will be filed in the Circuit

Court of Lee County, Alabama located in Opelika, Alabama or the Federal District Court

for the Middle District of Alabama – Eastern Division located in Opelika, Alabama.

10. ASSIGNMENT OF CONTRACT

Any and all contracts entered into as a result of this invitation to bid may not be

assigned by the successful bidder(s) without the written permission of the City of

Auburn.

11. PRICING

All bid prices must remain firm throughout the contract term.

CITY OF AUBURN, ALABAMA

Erika Sprouse

Accounting and Financial Reporting Manager

FOR SPECIFIC INFORMATION CONCERNING THIS PROJECT, PLEASE CONTACT

KEVIN KELLY AT 334.501.2932.

Commodity Codes

• NAICS 339950Sign Manufacturing
• NAICS 541430Graphic Design Services

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