Project Information

Bid Title

RFP - PORTABLE DIGITAL RADIOGRAPHY X-RAY SYSTEM

Issuing Agency

San Diego County

Location

California

Published Date

Nov 18, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Ref. #

BPM012677

Original Source

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Bid Documents

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Project Description

RFx Name:	BPM012677
RFx Begin Date (UTC+0):	RFP - PORTABLE DIGITAL RADIOGRAPHY X-RAY SYSTEM
RFx End Date (UTC+0):	1
Commodities:	1
RFx Status:	Security surveillance and detection
Solicitation Code:	11/18/2025 3:00:00 PM
Lot #:	12/17/2025 3:00:00 PM
Round #:	28 d 06 h 44 min 01 s

RFx General Information

Code BPM012677

RFx Name RFP - PORTABLE DIGITAL RADIOGRAPHY X-RAY SYSTEM

Lot # 1

Round # 1

RFx Begin Date 11/18/2025 3:00:00 PM

RFx End Date 12/17/2025 3:00:00 PM

Summary Vanessa Rios, Procurement Contracting Specialist Cell: 858-201-0931 | vanessac.rios@sdcounty.ca.gov

Vanessa Rios, Procurement Contracting Specialist Cell: 858-201-0931 | vanessac.rios@sdcounty.ca.gov

Q&A Start Date (M/d/yyyy) 11/18/2025 3:00:00 PM

Q&A End Date (M/d/yyyy) 12/1/2025 5:00:00 PM

RFx Documents

Selected Title Type Att. Last Modification Creation Date Validity End Date RFP 12677 Full Package RFx Commercial Documents (Approved) rfp_12677_full package.pdf 11/18/2025 3:04:55 PM 11/18/2025 3:04:55 PM 1 Record(s)

Attachment Preview

ALLEN R HUNSBERGER

DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

Phone (858) 505-6367

Fax (858) 715-6452

BRENDA G MILLER

ASSISTANT DIRECTOR

REQUEST FOR PROPOSALS (RFP) 12677

COUNTY OF SAN DIEGO SHERIFF’S OFFICE

EOD PORTABLE DIGITAL RADIOGRAPHY X-RAY SYSTEMS

NOVEMBER 18, 2025

A. KEY INFORMATION

1. The County of San Diego is seeking proposals from firms interested in providing EOD Portable Digital Radiography

X-Ray Systems (“Offerors”).

2. The contract term is anticipated to be an initial (base) period of one (1) year with one (1), one (1) year option.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/. In order

to see all information related to this RFP, to submit Questions, and to receive notifications of updates, Offerors must

select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Vanessa Rios, Procurement Contracting Specialist

(vanessac.rios@sdcounty.ca.gov)

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an

addendum for changes to the Pre-Proposal Conference date, Questions due date, or Proposal due date.

Event Description

Pre-Proposal Conference

Questions due

Proposals due

Date and Time (San Diego Time)

November 24, 2025 at 9:00 a.m.

December 1, 2025 prior to 5:00 p.m.

December 17, 2025 prior to 3:00 p.m.

6. Pre-Proposal Conference. The County will hold a pre-proposal conference by Video/Teleconference using the

Microsoft Teams platform on the Date and Time listed in the Schedule. To participate, join the virtual conference by

using the following link Microsoft Teams Link. The County will provide an overview of the RFP process and may

provide a program/technical overview and other information. Attendance at the pre-proposal conference is encouraged

but not mandatory.

7. Questions:

7.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation

of this RFP, in writing by the Date and Time specified in the Schedule. Questions should be submitted via

BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

7.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

8. RESERVED

9. Table of Contents:

A. Key Information

B. RFP Instructions and Rules

C. Evaluation Criteria

D. Submittal Items

E. Statement of Work

F. Payment Schedule

RFP 12677

Page 1 of 40

COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP) 12677

COUNTY OF SAN DIEGO SHERIFF’S OFFICE

EOD PORTABLE DIGITAL RADIOGRAPHY X-RAY SYSTEMS

G. Draft Agreement

H. Insurance Requirements

/

/

/

RFP 12677

Page 2 of 40

COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP) 12677

COUNTY OF SAN DIEGO SHERIFF’S OFFICE

EOD PORTABLE DIGITAL RADIOGRAPHY X-RAY SYSTEMS

B. RFP INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A PROPOSAL

1.1. It is the Offeror’s responsibility to submit a proposal based on the most current RFP, addenda thereto, responses

to Questions, any other information posted on BuyNet, and any diligence material made available by the

County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to

contact Offerors directly with any such RFP-related information.

1.1.1. In order to see all information related to this RFP, to submit Questions, and to receive notifications of

updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.2. Forms required to be submitted with Offerors response to this RFP are included in this RFP or posted on the

County’s web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. Posted forms may be updated from time to time. Unless otherwise specified, offerors may submit the

version of a form in place as of the date of the posting of this RFP or any later version.

1.3. Offerors are advised to allow for sufficient time to obtain all necessary documents and forms, resolve any

technical difficulties obtaining or completing documents or forms, and, if necessary, obtain documents and

forms by an alternate method. If you are unable to download documents or forms, you may request a hard copy

or technical assistance from Purchasing and Contracting’s front desk or contact clerical support at (858) 505-

6367.

1.4. Offeror must submit a complete original proposal in accordance with the format provided in this solicitation to

the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet

before the Date and Time listed in Schedule.

1.4.1.

If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the

Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a printed

proposal. Offeror must prominently mark such submissions with the RFP number on the outside of

the packaging. Please use this method only if unable to submit through BuyNet.

1.4.2. When submitting via BuyNet, Offerors are advised to allow for sufficient time to submit by an

alternate method in the event of technical difficulties.

1.4.3. For proposals submitted electronically through BuyNet, the time on the BuyNet server shall be

considered the official time for the purpose of determining timely submittal.

1.4.4. For proposals submitted at the Purchasing and Contracting front desk, the time stamp at the front desk

shall be considered the official time for the purpose of determining timely submittal.

1.4.5. In the event of multiple submittals of an original proposal by an Offeror, the County will only

consider the most recent submittal submitted before the due date and time. The County will not

review or consider previous submittals, whether submitted at the front desk or through BuyNet.

Offerors are strongly encouraged to submit only one original proposal and to withdraw or replace any

previous submittals in the event they update their proposal. Proposals may be found non-conforming

if the County is unable to determine which proposal is the most recent, timely submittal.

1.5. A proposal that is untimely or otherwise not submitted in conformance with 1.4 above will not be considered

for award unless: it is received before award is made; the County determines that it is in its best interest to

accept the proposal; and

1.5.1. It is determined by the County that the late receipt was due solely to mishandling by the County, or

1.5.2. No timely and conforming proposal was submitted.

1.6. Proposals may not be modified after the due date, except for modifications resulting from the Contracting

Officer’s request for a revised proposal, Best and Final Offer (BAFO), or an addendum to the proposal.

1.7.

RFP 12677

Proposals may be withdrawn by written notice signed by a duly authorized representative of Offeror if received

prior to Notice of Intent to Award. After Notice of Intent to Award, all proposals constitute firm offers, subject

to negotiation, that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6)

months.

Page 3 of 40

1.7.1.

COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP) 12677

COUNTY OF SAN DIEGO SHERIFF’S OFFICE

EOD PORTABLE DIGITAL RADIOGRAPHY X-RAY SYSTEMS

All proposals become the property of the County upon submission. An Offeror may request the return

of its proposal upon withdrawal, which return the County may grant or deny in its sole discretion.

1.8. By submitting a proposal, Offeror agrees to these RFP Instructions and Rules and all other terms of this RFP.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFP or related documents to the Contracting Officer

in writing as a question (“Question”). Submit Questions by sending a message to the Contracting Officer

through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated Schedule. Offeror

is responsible for ensuring that Questions are received by the County.

3. PROPOSAL FORMAT

3.1. Submit electronic proposals as files in .pdf format, except where specified otherwise. For pages other than

signature pages, converted and searchable formats are preferred.

3.2. Proposals shall be formatted to print on 8-1/2” x 11” page size, with no less than ½” margins and eleven (11)

point font and to be suitable for black and white reproduction with no loss of information.

3.3. All proposals shall be signed with a handwritten signature by an authorized officer or employee of the Offeror.

3.3.1. Electronic or digital signatures will not be accepted.

3.3.2. Pages requiring signatures must be scanned from an original handwritten signature. If Offerors are

unable to submit a .pdf with scanned signatures, Offerors may optionally submit clear pictures of

signature pages containing original handwritten signatures.

4. PROPOSAL ORGANIZATION

4.1. Your proposal must be organized in accordance with the Submittal Items in this RFP.

4.1.1. Content shall be organized to correspond to the applicable exhibit and question or item within each

exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. All cost and pricing information must be contained within Cost/Price exhibit and be

inclusive of all proposed compensation. No price data is to be included in the

Program/Technical or other exhibits.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFP may be subject to

disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY”

exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. all confidential information that should be protected from disclosure, including PI (Personal

Information), PII (Personally Identifiable Information), or PHI (Protected Health

Information), and

4.2.2.2. any proprietary or other information Offeror determines is exempt from disclosure under the

California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY”

RFP 12677

Page 4 of 40

4.2.4.

COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP) 12677

COUNTY OF SAN DIEGO SHERIFF’S OFFICE

EOD PORTABLE DIGITAL RADIOGRAPHY X-RAY SYSTEMS

Refence material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to

a Submittal Item (for example “See response 1 contained within the

“CONFIDENTIAL/PROPRIETARY” exhibit” for staff Social Security numbers”).

4.2.5.

If the County determines that a submission improperly designates information as confidential or

proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the

submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other

appropriate action. (Note: pricing and terms and conditions are generally not considered confidential

under the California Public Records Act).

5. PROPOSAL EVALUATION

5.1. Evaluations shall be based on the criteria contained in the Evaluation Criteria and Submittal Items to determine

the proposals(s) that provide the best value to the County.

5.2. The County shall have the discretion, but not the obligation, to construe any submission as non-conforming and

ineligible for consideration if it does not conform to the requirements of this Request for Proposals. The County

shall also have the discretion to waive any irregularities or deviations from the requirements of this Request for

Proposals in any submission.

5.3. Small-Local Business preference: The County intends to expend federal funds for contract(s) resulting from

this solicitation; therefore, in accordance with 2 CFR § 200.319(c), a Small-Local Business preference will not

be applied when evaluating offers and determining contract award. Regardless, Offerors are encouraged to

complete the Small-Local Business Self-Certification form to assist with County data collection.

5.4. RESERVED

5.5. During evaluation, County may appropriately consider the sustainability and social, human health,

environmental, and economic impact of Offeror’s proposed products and approach to providing goods and

services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant

information in their proposals.

5.6. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s

proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant

information in their proposals.

5.7. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the proposal on the

overall total cost to the County.

5.8. In evaluating an Offeror’s ability to satisfy the requirements of this RFP and any resulting contract, the County

may also consider any parent, subsidiary, or related legal entity of Offeror, including, without limitation, a legal

entity that Offeror acquired or merged with or will use as a guarantor in providing services to the County.

5.9. When evaluating Offeror’s proposal, County will appropriately consider the proposed purchase, acquisition, or

use of goods, products, and materials produced in the United States in accordance with 2 CFR § 200.322.

Offeror should include information relevant under section 200.322 in its proposal in order to be considered for

such preference during evaluation.

6. EVALUATION AND SELECTION PROCESS

6.1. Proposals received, including any additions, revisions, and clarifications, will be evaluated by a Source

Selection Committee (SSC) appointed by a Source Selection Authority(s) (SSA). The County may evaluate

information known to the County, in addition to the information provided in response to the RFP.

6.2. The County reserves the right to request clarification and/or additional information (“Clarification”) from

Offerors. The Contracting Officer will determine the appropriate means of requesting and obtaining

Clarification, which may include telephonic communication, email, letter, presentation, oral interview, or an

addendum or revision to the proposal. The County may invite Offerors to make presentations to, or participate

in interviews with, the County at a date, time, and location determined by the County. Notwithstanding the

foregoing, the County is not obligated to seek Clarification, therefore Offerors are advised to submit complete

and accurate information in their proposals.

RFP 12677

Page 5 of 40

Commodity Codes

• NAICS 334517Irradiation Apparatus Manufacturing

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