Project Information

Bid Title

Demand Services for On-Call Fabrication & Installation of Hall County Facility Signage

Issuing Agency

Hall County

Location

Georgia

Published Date

Nov 18, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Ref. #

46-026

Original Source

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Bid Documents

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Project Description

Bid Number:	46-026
Bid Title:	Demand Services for On-Call Fabrication & Installation of Hall County Facility Signage
Category:	Bids & Proposals
Status:	Open

Description: Request for Qualifications with Price Proposal RFQ/P #46-026 For the provision of Demand Services for On-Call Fabrication & Installation of Hall County Facility Signage Hall County, Georgia (herein “County”), a municipal entity of the State of Georgia, Hall County Board of Commissioners, located at 2875 Browns Bridge Road, Gainesville, GA 30504, is seeking qualified vendors for all asp ects of fabricating/manufacturing and installing indoor and outdoor facility signage for Hall County to be performed on a task order basis by an On-Call Fabricator and Installer of signage. The County desires to award one (1) vendor that can perform these services for the County as task orders arise. (herein “Services”). Schedule of Events: Bid Post Date : _Tuesday, November 18, 2025___ Pre-Bid Meeting: _Not Required___ Bidder’s Questions Due Date: _Wednesday, November 26, 2025___ Response to Bidder Questions Due: _Wednesday, December 3, 2025__ Bid Due Date: _Thursday, December 11, 2025 by 2:00pm_ Bidding Process: Hall County is now accepting sealed bids from qualified Contractors (herein “Bidder” or “Contractor”) for the Services in the County’s Purchasing Division on the fourth (4 th ) floor of the Hall County Government Center, located at 2875 Browns Bridge Road, Gainesville, GA 30504 until 2:00pm EST on _Thursday, December 11, 2025_. All bid packets must be sealed and be time and date stamped by the Hall County receptionist located on the 4 th floor to be considered. General Qualifications: Bidders must be in the regular business of providing similar Services. Bidders must be licensed, insured, and bonded in the State of Georgia. Pre-Bid Meeting: Not Required. Term: It is the County’s intention to award one (1) firm for the Services listed herein, for an initial one (1) year term, followed by four (4) additional renewal options. Renewal options are not guaranteed. Questions: All communications must be directed solely to Laura Falleck, Issuing Officer at For security reasons, you must enable JavaScript to view this E-mail address. for questions or clarifications of the RFQ/P requirements. Cost Proposals: Bidder’s cost shall be fixed and firm for the initial contract term. Public Reading : Bid openings are open to the public and to Bidders. Bidders are not required to attend but may do so. The Issuing Officer named herein, or another Purchasing team member, will open and publicly read all Bidder’s company names and their locations on the date, time, and at the address above. Cost will not be read at this time. County Consultants: From time to time, the County may select an outside consultant at its own discretion who will act under the direction of County’s Project Manager. The consultant will have full authority to act on behalf of the County; however, the consultant may not solicit goods and services on behalf of the County without prior written approval from the County. Contractors MUST follow all specification sections prepared by the County’s consultant, and Contractors MUST allow the consultant to inspect the work. Taxes : The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder understands and acknowledges that it is responsible for any sales and use taxes it may incur. The Bidder will not charge or invoice the County any sales and use tax as a separate line item. The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption Certificate. Bonds: Not required. Publication Date/Time: 11/18/2025 4:30 PM Publication Information: The Gainesville Times, Hall County Website, Georgia Procurement Registry Closing Date/Time: 12/11/2025 2:00 PM Submittal Information: See below Bid Opening Information: 12/11/2025 at 2:00pm Contact Person: Laura Falleck [email protected] Download Available: See below Fee: 0 Business Hours: Monday-Friday 8:00am - 5:00pm Qualifications: Bidders must be in the regular business of fabricating and installing indoor and outdoor facility signage. Related Documents: 46-026 RFQP DS Hall County Facility Signage Bid Packet

Attachment Preview

Hall County Government

FINANCIAL SERVICES

PURCHASING DIVISION

POST OFFICE DRAWER 1435

GAINESVILLE, GA 30503

t: 770.535.8270 | f: 770.531.6711

FINANCIAL SERVICES DIRECTOR

Taylor Samples, CPA

ASSISTANT FINANCE DIRECTOR

Elizabeth White

PURCHASING MANAGER

Andy Youngblood

Request for Qualifications with Price Proposal

RFQ/P #46-026

For the provision of

Demand Services for On-Call Fabrication &

Installation of Hall County Facility Signage

Hall County, Georgia (herein “County”), a municipal entity of the State of

Georgia, Hall County Board of Commissioners, located at 2875 Browns

Bridge Road, Gainesville, GA 30504, is seeking qualified vendors for all

aspects of fabricating/manufacturing and installing indoor and outdoor

facility signage for Hall County to be performed on a task order basis by

an On-Call Fabricator and Installer of signage. The County desires to

award one (1) vendor that can perform these services for the County as

task orders arise. (herein “Services”).

Schedule of Events:

Bid Post Date: _Tuesday, November 18, 2025___

Pre-Bid Meeting: _Not Required___

Bidder’s Questions Due Date: _Wednesday, November 26, 2025___

Response to Bidder Questions Due: _Wednesday, December 3, 2025__

Bid Due Date: _Thursday, December 11, 2025 by 2:00pm_

Bidding Process: Hall County is now accepting sealed bids from

qualified Contractors (herein “Bidder” or “Contractor”) for the Services in

the County’s Purchasing Division on the fourth (4th) floor of the Hall County

Government Center, located at 2875 Browns Bridge Road, Gainesville,

GA 30504 until 2:00pm EST on _Thursday, December 11, 2025_. All bid

packets must be sealed and be time and date stamped by the Hall County

receptionist located on the 4th floor to be considered.

General Qualifications: Bidders must be in the regular business of

providing similar Services. Bidders must be licensed, insured, and bonded

in the State of Georgia.

Pre-Bid Meeting: Not Required.

Term: It is the County’s intention to award one (1) firm for the Services

listed herein, for an initial one (1) year term, followed by four (4) additional

renewal options. Renewal options are not guaranteed.

Questions: All communications must be directed solely to Laura Falleck,

Issuing Officer at lfalleck@hallcounty.org for questions or clarifications of

the RFQ/P requirements.

Addenda: If needed and in the best interest of the County, the Purchasing Division may make an

extension of the bidding period by a formal written addendum and publicly posted on the County’s

website. All addenda must be signed by the Bidder and returned with the bid packet.

Proposal Documents: Bidders may obtain all submittal documents at no cost via the County’s

Website at https://www.hallcounty.org/Bids.aspx, then click the link for Demand Services for On-

Call Fabrication & Installation of Hall County Facility Signage and download all required

documents under “Related Documents”. Any addenda will also be posted in this same area.

Bidders are responsible for checking the County’s website for addenda.

Bid Response: The County considers a bid response as an irrevocable offer, valid for a period

of one hundred and twenty (120) days from submission. The County reserves the right to reject

all proposals, in full or part, and to negotiate fees, conditions, or other terms with the Bidder(s)

submitting the overall best scored proposal. The County reserves the right to cancel this RFQ/P

in its entirety if in the best interest of the County. The County may waive nonmaterial irregularities,

informalities, and errors and may seek clarification of such.

Cost Proposals: Bidder’s cost shall be fixed and firm for the initial contract term.

Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to

attend but may do so. The Issuing Officer named herein, or another Purchasing team member,

will open and publicly read all Bidder’s company names and their locations on the date, time, and

at the address above. Cost will not be read at this time.

Request for Clarification: The County reserves the right to request clarification or additional

information provided by any Bidder. The County may also request in-person or virtual

presentations, interviews, and may choose to enter into negotiations with potential Bidders as

needed.

Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for

one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must

be completed and returned with the bid. The County reserves the right to retain all proposals

submitted and use any idea(s) in a proposal regardless of contract award or not. The County shall

have the right to waive any informality or irregularity of immaterial deviation, omissions and clerical

errors in any bid received.

Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal

agreement; substantially in the form of the attached Exhibit B – Contract for Services. Contracts

are only valid if they are signed by the County’s Chairman of the Board of Commissioners, or

his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B – Contract for Services

and submit it with their bid responses. All questions regarding the contract, redlines, and

exceptions must be submitted in writing to the Issuing Officer prior to the Bidders’ Questions Due

Date listed above. If there are no written objections or exceptions, then the County will understand

this as an affirmative acceptance of the Scope of Work as it is presented.

BID EVALUATION

Evaluation and Selection: The County will evaluate all submittals in accordance with the Official

Code of Hall County, Georgia 3.10, and as further detailed herein. The County will evaluate

proposals using a two-step process: The first is the “Technical Qualifications Proposal” that

outlines the bidding firm’s qualifications, experience, and its approach to deliver the services. The

second is the “Cost Proposal”, whereby the evaluation committee will evaluate the proposed cost

for the Services to determine the best value for the County.

Award Process: The County reserves the right to reject any or all bids, in whole or part, or to

select any Bidder, without liability on part of the County to the Bidder, to complete the described

work. The County intends to award the contract to one (1) company that it deems to be the most

responsible and responsive Bidder to perform all the work described herein. Lead times and

length of time to complete the work may also be a factor in award. The County will not make an

award of contract solely based on lowest cost bid, but also on approach, references,

qualifications, and other subjective criteria as the County may deem necessary and determine at

its sole discretion.

Technical Qualifications Evaluation: Bidders must answer all scored questions found on

Exhibit G – Scored Questions, which are weighted and will be scored by the County’s evaluation

committee. The County’s evaluation committee will score and assign point values to the answers.

The total maximum points are set at 1,000. The County has assigned an 80/20 split for scoring

points; eight hundred (800) points (80%) available for Technical Qualifications, and two hundred

(200) points (20%) available for the cost proposal. The Bidder with the highest total point score

closest to 1,000 will be the apparent contract award winner.

Unanswered questions will earn a 0-point score. The Bidder’s response should limit answers

directly to the questions asked. Each answer will be scored on a scale of twenty-five (25)

percentage points as shown:

Excellent = 100%

Good = 75%

Adequate = 50%

Marginal = 25%

Poor = 0%

In addition to the space provided on Exhibit G – Scored Questions, Bidders may expand their

answers to the questions onto separate pages if needed with the question repeated at the top of

each page. Bidders may input “see attached” in the space provided next to each question.

Responses to the questions should be clear and concise. Where appropriate, Bidder’s should

show statistical information in a tabular chart format and textual information in bullet point format.

Summarize key points at the beginning of each answer. All quantitative material should include

complete assumptions and be supported by detailed schedules evidencing all calculations and

results.

Provide one-sided documents only. Do not include superfluous marketing brochures or

unnecessary promotional materials. These will not be evaluated. Address each specific question

with direct, detailed answers.

BIDDER RESPONSE

Technical Qualifications: Bidders must provide a total of four (4) hard paper copies of their

technical qualifications: one (1) marked “Original” and four (3) marked “Copy”. Submit all four (4)

hard paper copies in a sealed envelope(s) separate from the Cost Proposal.

Cost Proposal

Bidders are to also submit one (1) hard paper copy of their Exhibit C – Cost Proposal Worksheet.

Electronic signatures on bid documents are acceptable; however, hard copies of the bid response

are required, as stated above.

Combined Digital Response

Bidders must provide their responses on one (1) USB drive with two (2) folders therein: one (1)

entitled “Technical Qualifications Response” and one (1) entitled “Cost Proposal”. Do not include

the cost proposal in the technical qualifications folder.

Cost Evaluation: This solicitation is heavily focused on a Bidder’s qualifications, experience, and

capabilities. Therefore, award may not be made solely based on the lowest cost bid. Cost will be

given more importance when all other evaluation criteria are relatively equal.

Cost is not the only consideration for award. If, in the County’s sole discretion, qualifications

between two (2) or more Bidders are equal, then the County may make an award to the lowest

cost Bidder among them. The County will evaluate cost as presented on Exhibit C – Cost Proposal

Worksheet. Any and all fees should be detailed in the response.

Validation: Hall County requires that Bidders provide a cover letter with a signature by an officer

of the firm with the submittal to ensure its originality.

Mandatory Documents: Bidders must complete and return all forms, documents, and exhibits

attached herein with their bid proposals. Failure to do so may deem the proposal non-responsive

and the County may not evaluate it for award.

Non-Collusion Requirement (Cone-of-Silence): Bidders must not have contact of any nature

with other Bidders, County staff members (except for the Issuing Officer), elected officials, nor

County Commissioners during the RFQ/P evaluation process. The County may deem such as

collusion, thus rendering the submission in violation of the Official Code of Hall County, and

therefore the County may deem the proposal as non-responsible and not evaluate the proposal

for an award.

By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall

County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the

contract which may be made under it, or in any expected profits to arise there from.

County Consultants: From time to time, the County may select an outside consultant at its own

discretion who will act under the direction of County’s Project Manager. The consultant will have

full authority to act on behalf of the County; however, the consultant may not solicit goods and

services on behalf of the County without prior written approval from the County. Contractors

MUST follow all specification sections prepared by the County’s consultant, and Contractors

MUST allow the consultant to inspect the work.

Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder

understands and acknowledges that it is responsible for any sales and use taxes it may incur.

The Bidder will not charge or invoice the County any sales and use tax as a separate line item.

The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption

Certificate.

Bonds: Not required.

Table of Contents

1.0 INTRODUCTION

2.0 STATEMENT OF NEED

3.0 GENERAL TERMS AND CONDITIONS

4.0 SCOPE OF WORK

5.0 SUBMISSION OF PROPOSALS

6.0 RFQ/P RESPONSE PREPARATION

7.0 SELECTION PROCESS

7.0 STEPS TO AWARD

8.0 EXHIBITS AND ATTACHMENTS

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 332312Fabricated Structural Metal Manufacturing
• NAICS 339950Sign Manufacturing
• NAICS 541330Engineering Services
• NAICS 561210Facilities Support Services

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