Project Information

Bid Title

Orange County Fleet Management Gas Heater Replacement BMS Upgrade

Issuing Agency

Orange County

Location

Florida

Published Date

May 5, 2025

Closing Date

May 27, 2025

Government Level

State & Local

Status

Closed

Ref. #

Y25-770

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID: Y25-770

Title: Orange County Fleet Management Gas Heater Replacement BMS Upgrade

Addenda: 3

Release Date: 4/16/2025

Due Date: 5/27/2025

Post Information

Posted At:Tue, Apr 15, 2025 12:11 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed bids for Orange County Fleet Management Gas Heater Replacement BMS Upgrade ( Y25-770 )

Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, May 27, 2025 .

The Estimated Cost for this project is $765,000.00

NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.

Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.

Important Instructions for Electronic Submittal

The County is ONLY accepting electronic bid submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.

OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167
Hours: Mon-Fri 7am - 10pm EST

Timely Questions Regarding this Solicitation

The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Friday, May 16, 2025 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.

Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.

Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.

This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.

Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email elia.batista@ocfl.net . Critical clarifications may be made via addenda, however, untimely questions may not be considered.

Background

Orange County exercises the rights and privileges conveyed to it by the State of Florida, and the Orange County Charter. It presently operates with an elected chief executive officer, Orange County Mayor, and six elected district commissioners, who together comprise the Board of County Commissioners.

Procurement is an essential function of the County, affecting all operational departments, ongoing projects and future initiatives. The Procurement Division is divided into three (3) Sections, the “Buying Section”, the “Purchasing Section” and the “Contracts Section”.

The Orange County Procurement Division operates under the leadership of Carrie Mathes, MPA, NIGP-CPP, CFCM, CPPO, CPPB as Procurement Division Manager and Chief Procurement Official in accordance with the Orange County Ordinance.

Timeline

Release Project Date:

April 16, 2025

Pre-Bid Meeting (Non-Mandatory):

April 28, 2025, 10:30am

Webex Meeting:

Join from the meeting link

https://ocfl.webex.com/ocfl/j.php?MTID=m67dbbe9f4be6ec3a5e25d0dd865abd49

Join by meeting number
Meeting number (access code): 2334 617 8672
Meeting password: pXmH9aW8rG2

Tap to join from a mobile device (attendees only)
+1-408-792-6300,,23346178672## Call-in toll number (US/Canada)

Join by phone
1-408-792-6300 Call-in toll number (US/Canada)
Global call-in numbers

Join from a video system or application
Dial 23346178672@ocfl.webex.com
You can also dial 173.243.2.68 and enter your meeting number.

Question Submission Deadline:

May 16, 2025, 5:00pm

Submission Deadline:

May 27, 2025, 4:00pm

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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