Project Information

Bid Title

Ambulance Remount

Issuing Agency

UNIVERSITY OF KENTUCKY

Location

Kentucky

Published Date

Feb 13, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

KD-0203-26

Original Source

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Bid Documents

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Project Description

KD-0203-26

Ambulance Remount

3-11-26

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INVITATION TO BID

ATTENTION: This is not an order. Read all instructions, terms and conditions carefully.

INVITATION NO.:

Issue Date:

Title:

Contracting Officer:

Phone:

KD-0203-26

02/13/2026

AMBULANCE REMOUNT

Ed Belville

606-408-9656

RETURN ONE ORIGINAL COPY AND ONE

USB DRIVE OF BID TO:

UK KING’S DAUGHTERS MEDICAL CENTER

PROCUREMENT SERVICES BID DESK,

BID # KD-0203-26, BID DATE _03/11/2026

1000 ASHLAND DRIVE, SUITE 202

RUSSELL,KY 41169

IMPORTANT: BIDS MUST BE RECEIVED BY 03-11-2026 @ 3:00 P.M. EST

The Medical Center’s General Terms and Conditions and Instructions to Bidders, viewable at https://purchasing.uky.edu/bid-and-proposal-

opportunities, apply to this IFB. When the RFP includes construction services, the Medical Center’s General Conditions and Special

Conditions for Construction and Instructions to Bidders, viewable at https://purchasing.uky.edu/bid-and-proposal-opportunities, apply to the

IFB.

AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF INTEREST

I hereby swear (or affirm) under the penalty for false swearing as provided by Kentucky Revised Statutes (KRS) 523.040:

1 That I am the bidder (if the bidder is an individual), a partner, (if the bidder is a partnership), or an officer or employee of the bidding

. corporation having authority to sign on its behalf (if the bidder is a corporation);

2 That the attached bid has been arrived at by the bidder independently and has been submitted without collusion with, and without any

. agreement, understanding or planned common course of action with, any other vendor of materials, supplies, equipment or services

described in the Invitation for Bids, designed to limit independent bidding or competition and is in full compliance with KRS 45A.455;

3 That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee

. or agent of the bidder or its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the

official opening of the bid or bids:

4 That the bidder is legally entitled to enter into contracts with the UK King’s Daughters Medical Center and is not in violation of any

. prohibited conflict of interest, including those prohibited by the provisions of KRS 164.390,45A.330 to 45A.340.

5 That the Bidders, and its affiliates, are duly registered with the Kentucky Department of Revenue to collect and remit the sales and use tax

. imposed by Chapter 139 to the extent required by Kentucky law and will remain registered for the duration of any contract award.

6 That I have fully informed myself regarding the accuracy of the statement made above.

.

COLLUSION PROHIBITED

Any agreement or collusion among bidders or prospective bidders which restrains, tends to restrain, or is reasonably calculated to restrain

competition by agreement to bid at a fixed price or to refrain from bidding, or otherwise, is prohibited, in accordance with KRS 45A.325.

SWORN STATEMENT OF COMPLIANCE WITH CAMPAIGN FINANCE LAWS

In accordance with KRS 45A.110(2), the undersigned hereby swears under penalty of perjury that he/she has not knowingly violated any

provision of the campaign finance laws of the Commonwealth of Kentucky and that the award of a contract to a bidder will not violate any

provision of the campaign finance laws of the Commonwealth of Kentucky.

CONTRACTOR REPORT OF PRIOR VIOLATIONS OF KRS CHAPTERS 136, 139, 141, 337, 338, 341 & 342

The contractor, by signing and submitting a bid on this invitation, agrees as required by KRS 45A.485 to submit final determinations of any

violations of the provisions of KRS Chapters 136, 139, 141, 337, 338, 341 and 342 that have occurred in the previous five (5) years prior to

the award of a contract and agrees to remain in continuous compliance with the provisions of these statutes during the duration of any

contract that may be established. Final determinations of violations of these statutes must be provided to the Medical Center by the

successful contractor prior to the award of a contract.

ALL BIDS ARE TO BE “F.O.B. DESTINATION – FREIGHT PREPAID AND ALLOWED"

Invitation for Bid KD-0203-26

Page 2 of 12

DELIVERY AFTER RECEIPT OF ORDER:

THIS AREA MUST BE COMPLETED

NAME OF COMPANY:

FEDERAL EMPLOYER ID NO.:

ADDRESS:

PAYMENT TERMS:

ADDRESS:

SHIPPING TERMS: F.O.B. DESTINATION –

PREPAID AND ALLOWED

DUNS #

CITY, STATE & ZIP CODE:

SIGNATURE:

PHONE:

FAX:

E-MAIL:

WEB ADDRESS:

DATE:

SIGNATURE REQUIRED: This bid cannot be considered valid unless signed and dated by an authorized agent of the bidder.

Type or print the information requested in the spaces provided.

Invitation for Bid KD-0203-26

Page 3 of 12

UK KING’S DAUGHTERS MEDICAL CENTER

INSTRUCTIONS TO BIDDERS

All UK King’s Daughters Medical Center bid solicitations are made upon and subject to the following conditions:

1

Preparation of Bids

1.1 All solicitations are subject to the provisions and requirements of any applicable Kentucky Revised Statutes,

including the Kentucky Model Procurement Code, and the rules, regulations and policies of the UK King’s

Daughters Medical Center including the UK King’s Daughters Medical Center’s General Terms and

Conditions.

1.2 Bidders are expected to examine the complete bid and all attachments including drawings, specifications and

instructions. Failure to do so is at bidder’s risk.

1.3 Bidders shall furnish information required by the solicitation in the form requested. The Medical Center

reserves the right to reject bids with incomplete information or which are presented on a different form.

1.4 All bids must be legible. A legally authorized company representative shall sign all bids in the appropriate

location. Erasures or other changes must be initialed by the person signing the bid. Signature on a bid certifies

that the bidder has read and fully understands all bid specifications and bidder agrees to all terms and

conditions stipulated in the Invitation for Bids (IFB).

1.5 Bid prices shall be entered in spaces provided on the bid form. All unit prices and mathematical extensions

and totals shall be indicated where required. In cases of errors in extensions or totals the unit price will

govern.

1.6 Should any potential bidder doubt the true meaning of any part of the solicitation, a written request for an

interpretation may be submitted to the Medical Center. Requests for such interpretation shall be made in

writing to the appropriate Contracting Officer identified in the solicitation. Every interpretation made shall be

in the form of an “addendum” to the solicitation sent as promptly as is practicable to all prospective bidders to

whom the solicitation has been issued. Failure by the Medical Center to send or any potential bidder to receive

such interpretation(s) shall not relieve any bidder from any obligations under the bid solicitation or the bidder’s

response. Any interpretations, corrections or changes to the solicitation made in any other manner, including

oral explanations and instructions, are not binding upon the Medical Center.

1.7 Bidders or potential bidders are required to coordinate all discussions concerning solicitations through the

appropriate Contracting Officer or other purchasing official within the UK King’s Daughters Medical Center

Procurement Services. Bidders or potential bidders are not authorized to communicate with any Medical

Center administrator, faculty, staff, or Board of Trustees member concerning this solicitation. Failure to

comply with this requirement is grounds for the bidder’s disqualification.

1.8 Unless otherwise stipulated in a bidder’s response, the bidder’s offer is in strict accordance with the Medical

Center’s specifications and terms and conditions of the Invitation for Bids. Any deviations must be fully

itemized in detail. Any deviations from the requirements of this solicitation are at bidder’s risk and the

Medical Center may determine the bid to be non-responsive.

2

Submission of Bids

2.1 Bids, and modifications thereof, shall be returned in a sealed envelope and submitted in such a manner as to

ensure their arrival in the UK King’s Daughters Medical Center Procurement Services before the due date and

time set forth in the solicitation. The time shown on the recording clock in Procurement Services is the official

time. Unless otherwise indicated in the solicitation no oral, facsimile, e-mail or telephone bids will be

accepted.

2.2 Bids may be modified or withdrawn in writing or in person by an authorized representative if done so prior to

the exact time and date for receipt of the bids. Telephone and facsimile modifications or withdrawals are not

permitted. Withdrawn bids may be resubmitted, with or without modifications, up to the solicitation due date

and time. No bids may be withdrawn after the due date and time without the express authorization of the UK

King’s Daughters Medical Center Procurement Services.

Invitation for Bid KD-0203-26

Page 4 of 12

2.3 Bids received after the designated time and date in the solicitation will not be considered. Bids will or will not

be publicly opened and read in accordance with the Invitation for Bids.

2.4 Bidders shall show the bid due date and time, the solicitation number, and the name and address of the bidder

on the face of the bid envelope.

2.5 All bids will be considered firm for a period of forty-five (45) calendar days from the bid opening date.

3

Specification Requirements

3.1 Unless otherwise specified in the solicitation, all items bid are to be new, unused, and not remanufactured in

any way.

3.2 Whenever a trade name, brand name, or model and catalog numbers followed by the words “or equal” or

“approved equal” are used in the bid invitation it is for the purpose of item identification and to establish

standards of quality, style, and features. Bids on equivalent items, substantially the same, are invited.

However, to receive consideration, sufficient descriptive literature and/or specifications to clearly identify the

item and provide for competitive evaluation must accompany the bid. The Medical Center will be the sole

judge of equality and suitability. If bidder does not identify exceptions to the specifications shown in the IFB,

bidder will be required to furnish the brand name(s), models, numbers, etc. specified in the IFB.

3.3 Unless stated otherwise in the solicitation, alternate bids will be considered. Alternate bids may be made in

addition to responding to the solicitation or as the only response to the solicitation. However, the Medical

Center is under no obligation to consider or accept an alternate bid and it reserves the right to reject any and all

such bids.

3.4 The Medical Center reserves the right to request samples of any or all items bid in order to determine

compliance with the specifications. The bidder must provide the samples within ten (10) days of the request

and at no charge to the Medical Center. Samples are non-returnable. Failure to comply may be cause for

rejection of the bid.

3.5 Bidders shall clearly delineate any deviations or exceptions from the bid specifications.

3.6 Except as otherwise provided in the solicitation, all bid prices must be firm. Prices subject to qualifications,

such as escalation or other variables, may be rejected as non-responsive.

3.7 Unless otherwise stipulated in the solicitation, all quantities are estimates and do not represent a minimum

guarantee. The Medical Center is obligated to purchase only those quantities needed during the term of the

contract and it reserves the right to purchase more or less than the estimated quantities. The Medical Centers

obligated only for those quantities ordered.

3.8 Proposed delivery dates shall be stated in number of calendar days after receipt of order.

3.9 All offers shall be F.O.B. destination, freight prepaid and allowed.

4

Bid Evaluation and Award

4.1 Bids will be evaluated and the award made to the lowest responsive, responsible bidder who offers the best

value to the Medical Center and meets the terms, conditions and specifications of the Invitation for Bids.

4.2 The term “Responsible Bidder” means a person, company, or corporation who has the capability in all respects

to perform fully the contract requirements and the integrity and reliability that will assure good faith

performance. In determining whether a Bidder is responsible, the Medical Center may evaluate various factors

including (but not limited to) financial resources; experience; organization; technical qualifications; available

resources; record of performance; integrity; judgment; ability to perform successfully under the terms and

conditions of the contract; and adversarial relationship between the Bidder and the Medical Center that is so

serious and compelling that it may negatively impact the work performed under this Invitation for Bid; or any

other cause determined to be so serious and compelling as to affect the responsibility of the Bidder.

Invitation for Bid KD-0203-26

Page 5 of 12

4.3 The Medical Center reserves the right to accept or reject any and all bids or part of a bid and waive

informalities, technical defects and minor irregularities in the bids received. Further, the Medical Center

reserves the right to make a single award, split awards, make multiple awards or no award whichever is in the

best interest of the Medical Center

4.4 Unless stated otherwise in the solicitation, the Medical Center reserves the right to award the contract to the

lowest aggregate bidder for all items, on an item-by-item basis, or a group of like items whichever is found to

be in the best interest of the Medical Center. The Medical Center will consider bids submitted on an “all or

nothing” basis if the bid is clearly designated as such.

4.5 In accordance with KRS 45A.494, a resident bidder of the Commonwealth of Kentucky shall be given a

preference against a nonresident bidder. In evaluating proposals, the Medical Center will apply a reciprocal

preference against a bidder submitting a proposal from a state that grants residency preference equal to the

preference given by the state of the nonresident bidder. Resident bidder and nonresident bidder shall be

defined in accordance with KRS 45A.494(2) and 45A.494(3), respectively. Any Respondent claiming

Kentucky residency status shall submit with its proposal a notarized affidavit affirming that it meets the criteria

as set for in the above referenced statute.

4.6 The Medical Center shall issue a price contract or purchase order as its notification of award to the successful

bidder(s). Until such date a price contract or purchase order is issued, nothing shall be construed to constitute

a binding agreement between the Medical Center and the bidder.

5

Payment and Taxes

5.1 The successful bidder shall be paid, at the prices stipulated, for items or services delivered and accepted, upon

the submission of proper invoices to the billing address shown on the purchase order.

The Medical Center adheres to a strategic approach regarding payables management based on risk

minimization, processing costs, and industry best practices. As such, suppliers and individuals doing business

with the Medical Center will be paid based on the following protocol:

a.

UK King’s Daughters Medical Center utilizes Wells Fargo as its primary form of ACH/Credit Card

Payments. By enrolling in Wells Fargo credit card payments, the supplier receives an email from Wells

Fargo with credit card information and the remittance. If the vendor enrolls in ACH payments via

Wells Fargo, the payment will be deposited and a remittance email from Wells Fargo will be sent. ACH

forms can be provided by the Accounts Payable department at 606-408-9692.

b.

Payments by check. Payment terms for check payments are Net-40.

c.

Vendors receiving ACH direct payments will be approved by the Accounting Department and the

Accounts Payable Supervisor. Payment Terms for ACH are Net-40.

5.2 Bidders may offer prompt payment discounts. The Medical Center will not consider any prompt payment

discounts in determining the bid award.

5.3 The Medical Center utilizes a procurement card program as the preferred method of payment. The Medical

Center assumes that all successful bidders will accept the Medical Center’s procurement card as a method of

payment unless a specific exception is stated in the bidder’s response to the IFB. No additional charges may

be added for acceptance of the procurement card.

5.4 The Medical Center is tax exempt from the provisions of the Kentucky Sales and/or Use Tax (Tax Exemption

# A00276) on materials and equipment under this solicitation. The Medical Center is also entitled to

exemption from the Federal Excise Tax. All bidders shall take this into consideration when submitting their

bid. Exemption certificates will be furnished upon request. Bidders are informed that material purchased by

the contractor for the performance of this contract for the Medical Center is not exempt from the provisions of

the Kentucky Sales and/or Use Tax. All adjustments and allowances for the current sales and/or use tax shall

be included in the bid price.

Commodity Codes

• NAICS 621910Ambulance Services

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