Project Information

Bid Title

Video Production Services for University of Hawaii System

Issuing Agency

State Government of Hawaii

Location

Hawaii

Published Date

Oct 7, 2026

Closing Date

Oct 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

P27000363

Original Source

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Project Description

General Information

Line Items

Instructions

P27000363 Video Production Services for University of Hawaii SystemGeneral InformationSolicitation Number
P27000363 version:
03 Status
ReleasedDepartmentUniversity of HawaiiDivisionUniversity of HawaiiIslands (where the work/delivery is to be performed)
OahuCategoryServicesRelease Date 09/03/2026Amendment Date & Time10/07/2026 11:30 AMAmendment Reason
To incorporate the University's responses to Question 19 and Question 20 in accordance with the attached RFP 275832 Amendment No. 3Offer Due Date & Time10/14/2026 02:30 PMDescriptionRFP No. 27-5832 to Provide Video Production Services for University of Hawaii SystemContact PersonShibuya, TrishaEmail tnishino@hawaii.edu Phone808-956-2122General CommentsOfferor shall read the attached RFP to ensure a complete understanding of the Scope of Work required by the University. All appendices must be completed as part of the RFP and shall be uploaded with the Offeror's submission. Offeror shall ensure that the total cost listed in Appendix C, Price Quotation Sheet, is the same as in HIePro. Contract start and end dates are estimated and the actual dates will be specified in the Notice to Proceed letter at time of award.Procurement OfficerKarlee HisashimaAttachments RFP 275832 Provide Video Production Services.pdf
RFP 275832 Provide Video Production Services Appendices.pdf
RFP 275832 Amendment No. 1.pdf
RFP 275832 Amendment No. 2.pdf
RFP 275832 Amendment No. 3.pdf
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Shibuya, Trisha.

P27000363 Video Production Services for University of Hawaii SystemLine Items

#

Title

Quantity

Unit of Measure

Commodity Code

1

TOTAL COST TO PROVIDE VIDEO PRODUCTION SERVICES

1

LOT

512110

Code Table

Commodity Code	Description
512110	Video production

GeneralQuantity1Unit of MeasureLOTTitleTOTAL COST TO PROVIDE VIDEO PRODUCTION SERVICESDescriptionTotal cost shall be the fee to provide video production services, inclusive of all hardware, software, man-hours, materials, resources, travel-related expenses, overhead, and all applicable fees and taxes.Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Shibuya, Trisha.

P27000363 Video Production Services for University of Hawaii SystemInstructions

• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• University of Hawaii General Provisions: All solicitations and awards shall be conducted in accordance with the terms and conditions specified in each specific solicitation and the University of Hawaii General Provisions dated September 2013 incorporated by reference. http://hawaii.edu/oprpm/docs/GP0913.pdf
• Order of Precedence: All requirements, including terms and conditions, contained in the solicitation shall apply and in the event of any conflicting language, the solicitation language shall hold precedence.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  

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Commodity Codes

• NAICS 512110Motion Picture and Video Production

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