Project Information

Bid Title

26019 - RFB - Parking Lot Paving

Issuing Agency

Wilmette village

Location

Illinois

Published Date

Feb 5, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

26019

Original Source

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Bid Documents

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Project Description

Bid Number:	26019
Bid Title:	26019 - RFB - Parking Lot Paving
Category:	Engineering and Public Works
Status:	Open

Publication Date/Time: 2/5/2026 2:30 PM Publication Information: www.demandstar.com Closing Date/Time: 2/26/2026 2:00 PM Submittal Information: www.demandstar.com Bid Opening Information: www.demandstar.com Related Documents: 26019 - RFB - Parking Lot Paving

Attachment Preview

RFB No. 26019

REQUEST FOR BID NO. 26019

Parking Lot Paving

https://www.wilmette.gov/bids.aspx

Last Date/Time for Questions

02/19/2026

2:00 pm local time

Last Addendum Issued

02/24/2026

2:00 pm local time

Bids Due and Opened on

DemandStar.com

02/26/2026

2:00 pm local time

ILLINOIS PREVAILING WAGE ACT APPLIES TO THIS WORK

Submit Questions To:

purchase@wilmette.com

Submit Bids At:

www.DemandStar.com

Note: This cover sheet is an integral part of the bid documents and is, as are all of the following

documents, part of any contract executed between the Village of Wilmette and any successful Bidder.

Bidder Company Name (please print)

Page 1

Village of Wilmette

RFB No. 26019

VILLAGE OF WILMETTE

NOTICE TO BIDDERS

Notice is hereby given that the Village of Wilmette (“Village”) will receive bids on DemandStar.com

until 02/26/2026 at 2:00 pm, local time for the resurfacing of the North and South Poplar parking lots

and reconstruction of the Wilmette Museum parking lot.

Bid Bond

A bid bond is required.

Description of Work

The proposed work is officially known as Parking Lot Paving, as further described in the

Specifications section of this RFB.

Availability and Clarification of Documents

This RFB and any addendums will be posted on DemandStar.com and the Village’s website at:

https://www.wilmette.gov/bids.aspx. The deadline for submitting questions is 2:00 pm local time

02/19/2026. Bidders will provide written acknowledgment of each addendum issued with their

submitted bid. Oral explanations will not be binding. No clarifications, interpretations or addenda

shall be issued after 2:00 pm local time on 02/24/2026. It is the sole responsibility of the Bidder to

check DemandStar.com and the Village’ website to determine if an addendum has been posted.

Restriction Of Communication

Any questions related to this RFB must be submitted in writing to Cliff Ruemmler, Purchasing

Manager, at Purchase@wilmette.com. Questions received by the Village, including the Village’s

responses will be consolidated and posted on DemandStar.com and the Village’s website.

All other communications between a Bidder and Village staff, public official(s) and/or consultants

concerning any part of this solicitation is strictly prohibited. Failure to comply with this requirement

may result in the Village disqualifying the Bidder’s bid.

Confidentiality

Bidders response, in its entirety, is subject to the Illinois Freedom of Information Act and no part of

the Bidder’s bid will be considered confidential by the Village.

Page 2

Village of Wilmette

RFB No. 26019

BID PREPARATION AND SUBMISSION

Bid Bond

All bids must be accompanied by a bid bond in the form as provided in the RFB documents equal to

ten (10%) percent of the Total Bid Amount.

A scanned copy of the bid bond must be included in the pdf file submission on DemandStar.com. The

Village is currently not able to accept a certified check, bank cashier’s check or electronic bid bond at

this time. The original bid bond must be mailed to the Village at the following address and received

no later than three (3) business days after the bid due date:

Purchasing Manager

RFB No. 26019

Wilmette Village Hall

1200 Wilmette Avenue

Wilmette, IL 60091

Preparation of Bid Documents

The Bidder shall prepare the bid on the attached bid forms furnished by the Village. All blank spaces

on the bid forms must be correctly completed. All signatures must be completed. The total bid

amount is to be shown in both words and figures where indicated. In case of a discrepancy between

words and figures, the words shall prevail, unless it clearly appears in the Village’s opinion that the

words rather than the figures are in error. Bids containing omissions and/or alterations not called for

may be rejected.

Conditions

Bidders are responsible to become familiar with all conditions, instructions, and contract documents

governing this bid, including the Bond and Contract terms attached in Appendix One (1) and

Appendix Two (2). Submission of a bid will be considered specific evidence of having performed the

above. Any exceptions to the contract document that you may have must be included on the Bid

Exception Sheet. Once the award has been made, failure to have read all the conditions, instructions

and specifications of this RFB shall not be cause to alter the original bid or to request additional

compensation.

Conflict with Existing Village Contracts

This Work shall be treated as a separate contract and not performed in conjunction with any existing

contracts as currently held by the Contractor. Any Contractor that currently performs work for the Village

under an existing contract must agree to furnish additional crews (labor and equipment) to guarantee

that timeliness, quality and services currently rendered do not suffer in any way due to additional work

contained in the contract for this Work.

Page 3

Village of Wilmette

RFB No. 26019

Submission of Bids

All Bids must be submitted electronically through DemandStar.com by the specified opening date and

time of the bid. Bids submitted after the specified date and time will not be accepted. Mailed bids

and/or emailed bids to the Village will not be accepted without the prior written approval by the

Village. It is the sole responsibility of the Bidder to submit the pdf copy of the bid on

DemandStar.com. .

Modify or Withdrawal of Bids

Bidders may modify, withdraw or cancel their bid at any time prior to the bid opening date and time by

deleting the bid document(s) attached to their submission on DemandStar.com. Mailed or emailed

requests to withdraw a bid arriving after the specified bid opening date and time will not be accepted

regardless of date/time stamp or post-marked time on the envelope. After the bid opening date and

time, no bid shall be withdrawn or canceled for a period of ninety (90) calendar days. The successful

Bidder shall not withdraw or cancel its bid after having been notified by the Purchasing Manager that

said bid has been accepted, subject to approval by the Village Manager or Village Board.

Qualifications and Experience of Bidders

Bidder’s must have the following minimum experience:

a. Five years’ experience as a continuously operating entity engaged in the performance of

similar work.

Prevailing Wage

The proposed work described herein is covered by the Illinois Prevailing Wage Act. It is the Bidder’s

responsibility to obtain current prevailing wage rate information from the Illinois Department of Labor.

Prevailing wage rate updates can be obtained from the Illinois Department of Labor’s website at

https://www2.illinois.gov/idol/laws-rules/conmed/pages/prevailing-wage-rates.aspx.

Bid Tabulation

A summary bid tabulation will be posted to the Village’s website (https://www.wilmette.gov/bids.aspx)

and on DemandStar.com generally within one business day of the bid opening. Copies of bid tabs

will not be distributed to individual companies.

Page 4

Village of Wilmette

RFB No. 26019

Consideration of Bids

The Work shall be awarded to the responsible Bidder who submits the responsive bid that is most

advantageous to the Village.

The Village reserves the right to waive any technicalities, irregularities or award in part or in whole or

to not award at all, reject any and all bids, and may order a re-advertisement for new bids or whatever

is in the best interest of the Village.

Failure on the part of the successful Bidder to execute a contract within thirty (30) calendar days of its

receipt or to provide an acceptable bond(s), if required, shall be considered just cause to withdraw the

award. In such case the bid security shall be forfeited as liquidated damages and not as a penalty.

If the bid does not meet the entire Village specifications but does substantially meet the requirements,

the Bidder should indicate, in writing on the Bid Exception Sheet, all deviations from the Specifications.

The Specifications included in this RFB are to be considered the minimum specifications to perform the

Work..

Disqualification of Bids

The following will be cause for disqualification of bids:

a. Prices excessively high and/or exceed monies available for the intended Work;

b. Failure to submit bid security or surety, if required;

c. Failure to offer to meet specified delivery and/or performance schedules;

d. Failure to price out the bid in conformance to the required format; or qualification of price to

protect the Bidder from unknown future market conditions;

e. Rights of the Village limited under any contract clause;

f. Reasonable basis to suspect either conflict of interest or collusion among Bidders;

g. Bidder fails to submit required information, literature, or affidavits with bid;

h. Late bids;

i. Failure of any authorized person to sign any required bid forms;

j. Bidder is prohibited by local, state or federal law from entering into public contracts;

k. Bidder is in arrears or is in default to the Village upon any debt or contract, or that is a

defaulter, as surety or otherwise, upon any obligation to the Village;

l. Bidder has failed to perform faithfully on any previous contract with the Village; and

m. Anything to be in violation of the procurement policies and procedures of the Village.

Competency of Bidder

The Bidder, if requested in writing, must present within five (5) business days, evidence satisfactory

to the Village of ability and possession of the necessary facilities, equipment, personnel, prior

experience, financial resources, and/or certificates of insurance.

Page 5

Village of Wilmette

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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