Project Information

Bid Title

Custodial Services Request for Proposal

Issuing Agency

Fox Lake village

Location

Illinois

Published Date

Feb 23, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Bid Title:	Custodial Services Request for Proposal
Category:	Custodial Services Request for Proposal
Status:	Open

Publication Date/Time: 2/23/2026 7:00 AM Closing Date/Time: 3/31/2026 10:00 AM Submittal Information: See Attached Related Documents: Custodial Services Request for Proposal

Attachment Preview

Village of Fox Lake – Custodial Services RFP – Issued February 23, 2026

Village of Fox Lake

Request for Proposal

Custodial Services

Village Hall – Police Department – Northwest Regional Water Reclamation Facility

Date Issued: February 23, 2026

Village of Fox Lake – Custodial Services RFP – Issued February 23, 2026

Table of Contents

1.Introduction................................................................................................................................. 1

2. Procurement Schedule ............................................................................................................... 1

3. Background Information............................................................................................................ 2

4. Proposal Submission Instructions & Required Contents........................................................ 2-5

4.1 Submission Location & Deadline

4.2 Letter of Intent & Mandatory Site Visit

4.3 Proposal Format & Required Contents

4.3.1 Letter of Introduction

4.3.2 Proposed Project Schedule

4.3.3 Costing Sheet & Inclusive Budget

4.3.4 Qualifications

4.3.5 References

4.3.6 Insurance Documentation

4.4 Copies Required

4.5 Questions & Addenda

4.6 Transition Plan

5. Insurance Requirements.......................................................................................................... 5-7

5.1 General Liability Insurance

5.2 Workers’ Compensation & Employer’s Liability

5.3 Automobile Liability Insurance

5.4 Additional Insured Endorsement Requirements

5.5 Proof of Insurance at Contract Execution

5.6 Notice of Cancellation or Material Change

5.7 Failure to Maintain Insurance

6. Contract Term & Pricing........................................................................................................... 7

7. Scope of Services................................................................................................................... 7-8

8. Cleaning Frequency Requirements............................................................................................ 8

8.1 Holiday Schedule & Rescheduling Requirements

9. Specifications........................................................................................................................ 8-12

9.1 Universal Restroom Cleaning Standard

Village of Fox Lake – Custodial Services RFP – Issued February 23, 2026

9.2 General Weekly Tasks

9.3 Facility-Specific Weekly Additions

• Village Hall

• Police Department

• NWRWRF

9.4 Monthly Tasks

9.5 Quarterly Tasks

9.6 Biannual Tasks

9.7 Annual Tasks

10. Staffing, Security & Compliance...................................................................................... 12-15

10.1 Background Checks & Security Screening

10.2 Staffing Requirements

10.3 Key Personnel Requirements

10.4 Subcontracting Restrictions

10.5 Minimum Staffing Levels

10.6 Quality Assurance Reporting

11. Evaluation Criteria................................................................................................................. 15

12. Costing Sheet (Attachment A)...........................................................................................16-19

A. Labor Rates

B. Per-Facility Weekly Cleaning Costs

C. Monthly Tasks

D. Quarterly Tasks

E. Bi-Annual Tasks

F. Annual Tasks

G. Consumables

G1. Itemized

G2. Estimated Monthly Consumables Cost Per Location

G3. Annual Consumables Cost Summary

H. Optional/Additional Services

I. Total Annual Cost Summary

13. Conditions of Payment..................................................................................................... 20-21

13.1 Conditions of Payment

Village of Fox Lake – Custodial Services RFP – Issued February 23, 2026

13.2 Penalty Clause

13.2.1 Weekly Cleaning Tasks

13.2.2 Monthly, Quarterly, Biannual, and Annual Tasks

13.3 Performance

13.4 Penalty Application

14. Village Reservation of Rights............................................................................................... 21

15. Terms & Conditions............................................................................................................. 22

16. Confidentiality...................................................................................................................... 22

Village of Fox Lake – Custodial Services RFP – Issued February 23, 2026

1. Introduction

The Village of Fox Lake is soliciting proposals from qualified custodial service providers to

perform routine, scheduled, and deep-clean custodial services at three municipal facilities:

1. Village Hall – 66 Thillen Drive

2. Fox Lake Police Department – 301 IL-59 (24/7 facility)

3. Northwest Regional Water Reclamation Facility (NWRWRF) – 200 Industrial Ave

This RFP replaces all previous custodial solicitations and incorporates industry-standard

specifications. The Village seeks a contractor capable of delivering high-quality, consistent, and

accountable custodial services with clear performance standards and task-level pricing. The

Village reserves the right to award the contract to the bidder that, in the Village’s sole discretion,

represents the lowest responsible and responsive proposal or otherwise provides the best overall

value to the Village.

2. Procurement Schedule

Milestone

Date

RFP Issued

February 23, 2026

Mandatory Site Visit & Letter of Intent March 10, 2026 – Site Visit 10:00 AM

Deadline for Questions

March 13, 2026

Addendum Responses Issued

March 20, 2026

Proposal Submission Deadline

March 31, 2026 – 10:00 AM

Bid Opening

March 31, 2026 – 10:00 AM

Board Approval

April 14, 2026

Contract Start

May 1, 2026

Contract Term

1 year + two (2) optional one-year renewals

The Village reserves the right to modify the schedule.

1

Commodity Codes

• NAICS 561720Janitorial Services

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