Project Information

Bid Title

Construction Management Services for New MacDonough Elementary School

Issuing Agency

City of Middletown

Location

Connecticut

Published Date

Apr 22, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-003

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-003
Bid Title:	Construction Management Services for New MacDonough Elementary School
Category:	Requests for Proposals (RFPs)
Status:	Open

Description: REQUEST FOR PROPOSAL MIDDLETOWN, CONNECTICUT Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building, Middletown, Connecticut, 06457 will be received until Friday, June 5, 2026 by 3:00 PM for the following: RFP #2026-003 CONSTRUCTION MANAGEMENT SERVICES FOR NEW MACDONOUGH ELEMENTARY SCHOOL CITY OF MIDDLETOWN The City of Middletown is seeking to engage a Construction Manager to provide program evaluation and pre-construction services (in coordination with the Architect), cost estimating, trade contract bidding/negotiation, and construction phase services for Renovations and Additions to the Macdonough School in Middletown, Connecticut. The City of Middletown will engage a Construction Manager to serve as Constructor and the Construction Manager will be “At Risk.” Proposal documents may be obtained at the Purchasing Office, Room 112, Municipal Building, 245 DeKoven Drive, Middletown, CT 06457, Monday through Friday between the hours of 8:30 A.M. and 4:30 P.M.  All questions concerning this proposal should be directed to the Office of the Supervisor of Purchases, at (860) 638-4895.  Proposal Documents will be mailed to interested parties upon request or may be downloaded directly from www.middletownct.gov . A Pre-Bid Meeting has been scheduled for Tuesday, May 12, 2026 at 10:00 am at The City of Middletown Municipal Building, Council Chambers, 245 DeKoven Drive, Middletown, CT 06457.  Bidders are advised that attendance at the pre-bid conference is not mandatory but strongly recommended. The City of Middletown reserves the right to waive any defect in any proposal and reserves the right to reject any or all proposals or any part thereof.  Proposals, amendments to or withdrawals of proposals received after the time set for the receipt of proposals will not be considered. All proposals are subject to and must comply with the equal opportunity and non-discriminatory provisions set forth in the Affirmative Action Plan of the City of Middletown. Date: 04/22/2026 Middletown, Connecticut Donna L. Formato, CPPB, NIGP-CPP                                                                                                                                  Supervisor of Purchases Publication Date/Time: 4/22/2026 8:30 AM Closing Date/Time: 6/5/2026 3:10 PM Related Documents: 2026-003 RFP

Attachment Preview

MUNICIPAL BUILDING,

245 DEKOVEN DRIVE

MIDDLETOWN, CT 06457

(860) 638-4895

PURCHASING DEPARTMENT ROOM 112

CITY OF MIDDLETOWN

REQUEST FOR PROPOSALS

RFP #2026-003

CONSTRUCTION MANAGEMENT SERVICES

FOR NEW MACDONOUGH ELEMENTARY SCHOOL

CITY OF MIDDLETOWN

Proposals due by: FRIDAY, JUNE 5, 2026 BY 3:00 PM

QUESTIONS: CONTACT THE PURCHASING OFFICE AT (860) 638-4895

DONNA L. FORMATO, CPPB, NIGP-CPP

SUPERVISOR OF PURCHASES

CARL R. ERLACHER

DIRECTOR OF FINANCE AND REVENUE SERVICES

TABLE OF CONTENTS

Invitation to Submit RFPs

Project Description

Scope

Timeline of the RFP Process

Submission of Proposals

Method of Selection Criteria for Award

Additional Information

General Terms and Conditions

Proposal Pages

Construction Management Task Matrix

Staff Matrix

Non-Collusive Statement

Equal Opportunity

Appendix B Insurance Requirements

Bid Return Label

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REQUEST FOR PROPOSAL

MIDDLETOWN, CONNECTICUT

Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building, Middletown,

Connecticut, 06457 will be received until Friday, June 5, 2026 by 3:00 PM for the following:

RFP #2026-003

CONSTRUCTION MANAGEMENT SERVICES

FOR NEW MACDONOUGH ELEMENTARY SCHOOL

CITY OF MIDDLETOWN

The City of Middletown is seeking to engage a Construction Manager to provide program evaluation and pre-construction

services (in coordination with the Architect), cost estimating, trade contract bidding/negotiation, and construction phase

services for Renovations and Additions to the Macdonough School in Middletown, Connecticut.

The City of Middletown will engage a Construction Manager to serve as Constructor and the Construction Manager will be

“At Risk.”

Proposal documents may be obtained at the Purchasing Office, Room 112, Municipal Building, 245 DeKoven Drive, Middletown,

CT 06457, Monday through Friday between the hours of 8:30 A.M. and 4:30 P.M. All questions concerning this proposal should

be directed to the Office of the Supervisor of Purchases, at (860) 638-4895. Proposal Documents will be mailed to interested

parties upon request or may be downloaded directly from www.middletownct.gov.

A Pre-Bid Meeting has been scheduled for Tuesday, May 12, 2026 at 10:00 am at The City of Middletown Municipal Building,

Council Chambers, 245 DeKoven Drive, Middletown, CT 06457. Bidders are advised that attendance at the pre-bid

conference is not mandatory but strongly recommended.

The City of Middletown reserves the right to waive any defect in any proposal and reserves the right to reject any or all proposals

or any part thereof. Proposals, amendments to or withdrawals of proposals received after the time set for the receipt of

proposals will not be considered.

All proposals are subject to and must comply with the equal opportunity and non-discriminatory provisions set forth in the

Affirmative Action Plan of the City of Middletown.

Date: 04/22/2026

Middletown, Connecticut

Donna L. Formato, CPPB, NIGP-CPP

Supervisor of Purchases

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I. PROJECT DESCRIPTION

The Middletown Common Council, at its August 19th, 2024 Meeting, approved a concept study report that established the

feasibility and costs for renovated Pre-K through 5 facility to be located on the site of the existing Macdonough School. The

report is entitled Macdonough Study (July 26, 2024), prepared for the Middletown Public Schools by TSKP Studio. Based

upon the findings and recommendations, the decision was made to construct an approximate 54,000 square foot

educational facility to instruct students in for an estimated project cost of $48.6 million.

Please include fee proposal with submission. Included in RFP is a general conditions and personnel matrix to be used as a

sample for your proposal.

II. SCOPE

The scope of work for the Project shall be as described in the Contract Documents, in this RFP, and shall be further

defined at the time of solicitation for fee proposals. The City of Middletown has retained the services of TSKP Studio

and its team of consultants (“the Architect”) to provide program evaluation and full-service architectural, interior

design and engineering services in relation to the Project. Respondents shall work with the Architect in all aspects of

the design and construction of the Project, including, but not limited to, scheduling, budgeting, value engineering, and

the evaluation and award of trade contracts and be able to demonstrate an ability to do so. All work shall be done

consistent with all applicable federal, state and local statutes, regulations and ordinances, and the CM-Owner

Agreement. In general, the work expected by the City of Middletown shall include, but shall not be limited to, the

following:

A. Design and Pre-Construction Services:

 Review the Educational Specifications and Programming developed by the Architect and the City of Middletown

 Prepare constructability analysis of design documents

 Develop project master milestone schedule

 Analyze and reconcile existing overall project budget

 Update and analyze estimates at the SD, DD and CD phases to reflect ongoing design development, and provide

value engineering review

 Review design specifications for consistency with design intent and budget

 Work with Architect, the City of Middletown, and the MacDonough School Building Committee (“the MSBC”) to

develop sustainable, energy efficient, value-added concepts

 Provide project cash flow projections

 Coordinate and assist with permitting as required

 Develop site specific safety and logistics and phasing plans

 Assist the City of Middletown in soliciting/procuring specialty consultants

B. Procurement Services:

 Develop overall bid package strategy and maximize bidder interest in coordination with Architect

 Develop and prepare bid package documents for issuance

 Advertise project/bid packages, provide access to documents, and distribute bid packages

 Conduct pre-bid conferences

 Receive and analyze bids, conduct scope review meetings if reasonably necessary or beneficial to the City, and

present formal recommendation for contract awards

 Finalize and award contracts subject to approval by the City of Middletown

 Enter into trade contract with the selected contractor for each bid package

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 Develop and implement a procedure for review, approval and processing of contractor and professional

consultant requests for payment.

C. Construction Services:

 Conduct pre-mobilization meetings with trade contractors

 Review/approve trade contractor site specific safety planning and loss control plans

 Develop and maintain final Critical Path Method (“CPM”) schedule and report monthly to City

 Implement auditable Project cost reporting and control systems. Include Owners soft costs.

 Conduct weekly Project team meeting and document minutes

 Record all daily job site activities

 Conduct reviews and maintain tracking for approval of submittals and shop drawings

 Develop and maintain a system for review and tracking of CT High Performance Schools requirements

 Manage and coordinate daily activities of trade contractors

 Provide, review and oversee cost control processes including: subcontractor payment reviews, project cost

estimates and cash flow projections

 Review certified payrolls for reasonableness, completeness, and compliance.

 Provide oversight for efficient and comprehensive communications and tracking of critical project elements

(e.g., requests for information (RFI’s); change orders, submittals, addendums, meeting minutes, schedules,

etc.).

 Develop and implement a system for review and processing of change orders, including State Change Orders to

relevant state officials (e.g., the DAS Office of Grants Administration).

 Coordinate with the Architect to provide periodic (weekly) Project observation and construction management

reports.

 Maintain formal quality control and quality assurance program

 Mitigate and resolve potential claims

 Update and communicate site specific logistics and safety plans

 Conduct on-going onsite formal safety training

 Administer the trade contracts including amendments and updated insurance and bonding requirements

 Provide regular progress and budget reports to the MSBC

 Assist the City of Middletown’s designee(s) with determining final completion and turnover to the City of

Middletown of all required materials.

 Coordinate and assemble electronic library of all owner post Project completion activities and documents

including, but not limited to, building systems, guarantees, manuals and commissioning results, as-built

documentation, warranties and special reports

 Continue to provide services and assistance to the City of Middletown and the MSBC, as needed, and its

representative(s) throughout the School Project, including during turnover, closeout, commissioning, State

Change Order review, and State audit compliance.

D. Other General Requirements

 Consultation with all applicable offices, agents, boards, employees and elected and appointed officials of the

City of Middletown to confirm the scope and related construction requirements of the Project

 Under the direction of the City of Middletown’s designee, assist in the overall management and facilitation of

the School Project

 Assist with the completion of, review and provide input on developing and submitting required MSBC, City, and

State filings (with associated back-up)

 Work closely with the CT State Department of Education, the CT State Department of Administrative Services,

Office of Grants Administration, and all appropriate City and Middletown Public Schools staff on all aspects of the

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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