Project Information

Bid Title

RFQ&P - Summit City Septic-to-Sewer Engineering Design Services

Issuing Agency

City of Shasta Lake

Location

California

Published Date

Jan 19, 2026

Closing Date

Mar 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFQ&P - Summit City Septic-to-Sewer Engineering Design Services
Category:	Request for Proposals, RFP, RFQ
Status:	Open

Description: The City of Shasta Lake (City) is soliciting qualifications and proposals from qualified Consultants to provide engineering design services generally related to the design of a new wastewater collection system in the Summit City neighborhood.  This project is funded by a State of California Clean Water State Revolving Fund (CWSRF) planning grant. It is the intent of the City to hire a single qualified Consultant team that can provide the following services:  Project Management; Environmental Compliance and Permitting; Division of Financial Assistance (DFA) Construction Application Assistance; and Engineering Design. Interested consultants are invited to submit qualifications in accordance with the requirements of this Request for Qualifications and Proposals (RFQ&P).  The City anticipates accomplishing the work associated with the project for a cost not-to-exceed $2,000,000.  The successful Consultant must be aware of the budget limitations and be able to provide a clear plan for delivering a project that meets the project goals within the project budget constraints on a set schedule. Publication Date/Time: 1/19/2026 7:00 AM Closing Date/Time: 3/20/2026 4:00 PM Contact Person: Will Bond, PE City Engineer, City of Shasta Lake 4477 Main Street Shasta Lake, CA 96019 (530) 275-7436 wbond@cityofshastalake.gov Download Available: Yes Fee: None Related Documents: RFQ&P - Summit City Septic-to-Sewer Design - COMPLETE

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REQUEST FOR QUALIFICATIONS

AND PROPOSALS

Summit City Septic-to-Sewer

Engineering Design Services

Response Due: Friday, March 20, 2026, 4:00 P.M.

City of Shasta Lake

4477 Main Street

Shasta Lake, CA 96019

INTRODUCTION

The City of Shasta Lake (City) is soliciting qualifications and proposals from qualified Consultants to provide

engineering design services generally related to the design of a new wastewater collection system in the Summit

City neighborhood. This project is funded by a State of California Clean Water State Revolving Fund (CWSRF)

planning grant (Agreement No. D2501003 – See Attachment B).

It is the intent of the City to hire a single qualified Consultant team that can provide the following services:

• Project Management;

• Environmental Compliance and Permitting;

• Division of Financial Assistance (DFA) Construction Application Assistance; and

• Engineering Design.

Interested consultants are invited to submit qualifications in accordance with the requirements of this Request for

Qualifications and Proposals (RFQ&P). The City anticipates accomplishing the work associated with the project for

a cost not-to-exceed $2,000,000. The successful Consultant must be aware of the budget limitations and be able

to provide a clear plan for delivering a project that meets the project goals within the project budget constraints on

a set schedule.

In order for the Consultant to be considered qualified, the firm or project team must demonstrate experience in

the successful completion of wastewater collection system design projects, as well as compliance with the

requirements of CWSRF planning grant funding. The Consultant services contract is expected to be awarded in May

2026, with all work completed no later than September 2029. The schedule to complete the work described in this

RFQ&P will be negotiated with the successful Consultant; however, the final schedule shall comply with the

requirements of the planning grant agreement. Any Consultant responding to the RFQ&P must be willing to commit

the necessary resources to the project within the agreed-upon schedule.

PROJECT LOCATION

The City is located in northern California, just north of the City of Redding along Interstate 5. The Summit City

neighborhood comprises the westernmost area within the City’s limits. The future collection system will tie into

the existing wastewater treatment plant, located on City-owned property at 3700 Tibbits Road (AP Nos. 064-150-

070, 064-160-005, and 064-160-007).

BACKGROUND

The City’s existing wastewater collection system serves approximately 3,800 residential, commercial, industrial,

and institutional wastewater connections over approximately 2900 acres. The collection system consists of

approximately 54.3 miles of gravity sewers, 4.1 miles of force main, and 6 lift stations. The lift stations convey raw

wastewater to the wastewater treatment facility where it is treated and either released for Title 22 reuse

purposes or discharged to Churn Creek.

The westernmost area of the City (known as the Summit City neighborhood) has a population of around 860

persons in approximately 520 households and covers approximately 2000 acres. While the existing wastewater

collection system serves most residents within the current city limits, the Summit City neighborhood was not

Request for Qualifications and Proposal

City of Shasta Lake – Summit City Septic-to-Sewer

Engineering Design Services

Page 1

included in the original collection system construction project that was installed in the 1970s. As a result, homes

in Summit City have continued to rely on private on-site septic systems regulated by the Shasta County

Environmental Health Department (SCEHD).

Many of these on-site septic systems are now more than 50 years old, and there are concerns that many of these

systems have exceeded their useful lifespans and are failing.

• The City’s 2040 General Plan documented that City staff had observed failing septic systems that resulted

in raw sewage on the ground surface that migrates to nearby surface water collection areas.

• Failure of septic systems was first documented in 1980 by W. A. Gelonek & Affiliates, Inc. in the

Wastewater Facilities Plan and Environmental Impact Report for Summit City Area Sewage Collection and

District Wide Treatment and Disposal.

• Failure of septic systems was documented again by the City and PACE Engineering, Inc. (PACE) in 1997 as

part of the Infrastructure Needs Study for the Summit City and Riddle Road Areas. The study found

degradation of the local surface water quality of seasonal drainage channels and creeks that run through

Summit City.

• In 2023, surface water samples were collected at select locations in the Summit City core area and tested

for constituents that could indicate the presence of wastewater. The results showed that fecal coliforms

were present as high as 1,600 MPN/100mL. Fecal coliform levels above 200 MPN/100mL are considered

unsafe for human contact. Microbial source tracking confirmed that the source of the fecal

contamination was of human origin.

The core of Summit City is comprised of small (less than ½ acre) parcels and is densely populated. Generally,

SCEHD does not currently allow septic systems to be installed in parcels smaller than 1 acre (43,560 square feet).

Further, the minimum area for a leach field is 400 square feet (including a 100% replacement area requirement),

which can be prohibitive for parcels that are smaller than ¼ acre (10,890 square feet). As a result, many septic

systems will continue to be used until failure and beyond.

Summit City is also in an area with soils that are unsuitable for septic systems. Existing soil groups have a very low

to moderately low capacity to transmit water, and they do not meet current SCEHD requirements for acceptable

soil percolation rates for installation of a septic system. The bedrock in the area is relatively shallow, which makes

it difficult to meet the minimum depth separation between the septic system leach lines and the top of the water

table in wet months. The soil conditions contribute to the failure of existing septic systems and severely hinders

the development of replacement leach fields and new systems, especially on small lots with insufficient area for

such systems.

In 2022, the City obtained funding through the California Regional Early Action Planning (REAP) grant program and

completed a wastewater Feasibility Study (linked below) for the Summit City area to identify and develop feasible

design alternatives to extend the City’s wastewater collection system to this area. The Feasibility Study included

six alternatives covering different geographical zones of the Summit City area, serving as few as 230 households

and at most approximately 520 households. Following extensive public outreach and alternative evaluation, in

2024 the City selected Alternative 3 as the recommended project.

In 2025, the City applied for and received a CWSRF planning grant to complete the work outlined in the Plan of

Study (linked below).

Request for Qualifications and Proposal

City of Shasta Lake – Summit City Septic-to-Sewer

Engineering Design Services

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Background Information:

The following information is available for review by Consultants planning to respond to this RFQ&P:

• 2016-2026 Wastewater Master Plan, Akel Engineering Group, Inc.

https://www.cityofshastalake.gov/DocumentCenter/View/1374/Final_2016-2026-Wastewater-Master-

Plan?bidId=

• Summit City Wastewater Feasibility Study, PACE Engineering, Inc.

https://cityofshastalake.gov/DocumentCenter/View/4424/Summit-City-Wastewater-Feasibility-Study---

Final-Feb-2024

• Summit City Septic-to-Sewer Plan of Study, PACE Engineering, Inc.

https://cityofshastalake.gov/DocumentCenter/View/4423/Summit-City-S2S-Plan-of-Study---Final-April-

2024

SCOPE OF SERVICES

The successful Consultant team shall build on previous work presented in the referenced documents to complete

the following four Tasks. The selected project is described in the Plan of Study and is identified in the Feasibility

Study as Alternative 3, and all work shall generally conform to the selected project.

Task 1: Project Management

The Consultant shall be responsible for providing all contract management and quality control services throughout

the duration of the contract with the City.

Task 1 Scope of Services:

Project management responsibilities shall include, but not be limited to:

• Coordination of all meetings and prepare all agendas and minutes.

• Coordination and consultation with all appropriate local, state, and federal regulatory agencies as

required.

• Preparation of schedules and schedule updates.

• Preparation and submittal of monthly progress reports with monthly progress payment request. The

monthly progress report shall include:

o An overview of work accomplished during the previous month;

o A description of current key activities and an updated schedule for each task and subtask;

o A list of problem areas, if any, and proposed corrective actions;

o A list of tasks for the following month;

o A bar graph showing total contract budget, monthly invoiced amounts, cumulative amount invoiced,

and project billings to the end of project, and;

o A Schedule Summary indicating whether the project is on schedule and any schedule concerns or critical

path items (a Recovery Plan/Schedule for any activities that fall more than 2 weeks behind schedule

shall be prepared).

Request for Qualifications and Proposal

City of Shasta Lake – Summit City Septic-to-Sewer

Engineering Design Services

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• Preparation and adherence to an approved Quality Assurance/Quality Control Program.

• Maintenance of project files.

Task 1 Deliverables:

• Monthly progress reports with monthly progress payment requests.

• Meeting agendas and minutes.

The Consultant’s Project Manager shall play an active role in the management and coordination of the project,

including coordinating regular meetings with City staff to discuss project status, problems, budgeting, and other

areas that have an adverse effect on the work.

Task 2: Environmental Compliance and Permitting Services

The Consultant shall be responsible for preparing, submitting, and obtaining all permits and environmental review

documentation required by all Federal, State, and local regulatory, jurisdictional, and tribal agencies needed to

ensure this project is ready for permit issuance and construction. Final CEQA and NEPA-like environmental

clearance, based on the 30% design and CWSRF requirements, are needed in order to complete the Environmental

Package portion of Task 3.

Task 2 Scope of Services:

Environmental compliance and permitting responsibilities shall include, but not be limited to:

• Preparation of the appropriate California Environmental Quality Act (CEQA) and National Environmental

Policy Act (NEPA)-like environmental documents and any associated technical studies required to address

all CWSRF requirements, to complete the Environmental Package portion of Task 3, and to clear the project

for construction. All documentation produced shall be usable for both CEQA and NEPA as applicable and

comply with the Clean Water State Revolving Fund Environmental Package and Cross-Cutting Handbook:

https://www.epa.gov/sites/default/files/2015-08/documents/crosscutterhandbook.pdf

• Coordination and consultation with all Federal, State, and local regulatory, jurisdictional, and tribal agencies

necessary to obtain required permits and provide environmental clearance.

• Preparation of all permit schedules, applications, attachments, and exhibits.

• Preparation of all public notices associated with the environmental review process.

• Preparation of all data and resources necessary to assist the City in completing the environmental package

portion of the DFA construction application (see Task 3).

• Review of draft permits and preparation of responses.

• Coordination of any and all public meeting preparation, planning, advertising and administration, including

comment solicitation and preparation of response to comments for City review.

• Submission of the environmental document and all associated forms to the State Clearinghouse

Task 2 Deliverables:

• Preliminary Environmental documentation.

• Final Environmental documentation, including the construction Mitigation and Monitoring Plan.

• Technical studies and surveys.

Request for Qualifications and Proposal

City of Shasta Lake – Summit City Septic-to-Sewer

Engineering Design Services

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Commodity Codes

• NAICS 541330Engineering Services

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