Project Information

Bid Title

Bulk Fuel, Gas FY 26-27

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Apr 27, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

40006-095a

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
40006-095a	Bulk Fuel, Gas FY 26-27 Original: 40006-095a	04/27/2026	05/21/2026 2:00:00 PM CT

Contact Information for Bid # 40006-095a

Department	+- Comm/Tech College - Delgado Community College
Section	Purchasing Department
Dept Code	40006
Contact	Tracey Sheffield
Address	501 City Park Avenue, Bldg 37 New Orleans, LA 70119
Phone	5047623027
Fax	5047623089
Email	svarbl@dcc.edu

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Delgado Community College

Purchasing Department

501 City Park Avenue, Bldg. 37

New Orleans, Louisiana 70119

(504) 762-3027

Invitation to Bid

Bid Name:

40006-095a – Bulk Fuel, Gas TC - FY 26-27

Due By & To Be Opened On:

Thursday, May 21, 2026 at 2:00PM CST

Contact Person:

Wendy Boesch

Senior Buyer

(504) 762-3031

________________________________________________________________

NAME OF COMPANY

________________________________________________________________

ADDRESS

____________________________ / ____________ / _____________________

CITY, STATE, ZIP

_________________ / _______________ / _____________________________

PHONE NUMBER FAX NUMBER

EMAIL

_______________________________________________

SIGNATURE OF COMPANY REPRESENTATIVE

t_________________

________________________________________________________________

NAME (PRINTED) & TITLE OF COMPANY REPRESENTATIVE

** This form must be completed and submitted with your bid

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GENERAL INFORMATION

1. Any questions regarding this Invitation to Bid shall be in writing and shall be addressed to Wendy

Boesch, Senior Buyer-Purchasing Department at the following address:

Delgado Community College

O’Keefe Administration Building,

Purchasing Department

ATTN: Wendy Boesch, Sr. Buyer

501 City Park Avenue, Building 37

New Orleans, La 70119

**Questions ONLY may be emailed to: wboesc@dcc.edu or purchasingdept@dcc.edu

Any additional information resulting from such inquiries shall be distributed to all bidders via

addenda. The College will not be responsible for any other explanation of the documents.

2. All sealed bids submitted must be RECEIVED in the PURCHASING DEPARTMENT by the date and

time stated on the title page and stamped in prior to bid opening. Please NOTE that express mail or

USPS carriers do NOT deliver directly to 501 City Park Avenue. The Bidder /proposer is solely

responsible for ensuring that its courier service provider makes inside deliveries to 501 City Park Avenue.

Delgado Community College shall not be responsible for bids delivered to another part of campus/site,

even if a tracking system shows delivery. If in person, bids are to be delivered directly to the Purchasing

Department. Do not leave on counter unattended.

3. Sealed bids may be submitted by mail or in person directly to the Purchasing Department as listed

above. (All bids must be IDENTIFIABLE PRIOR to any envelope/package opening). The BID

NAME and NUMBER must be on the OUTSIDE of the packaging, including any express

mail/shipping packaging or Bid will not be opened.

Emailed or faxed bids are NOT accepted.

Bids not physically received in the Purchasing Department by the bid due date & time will not be

opened, evaluated, calculated or considered.

4. Each Bidder is solely responsible for the accuracy and completeness of its bid. Errors or omissions

may be grounds for rejection, or may be interpreted in favor of the College.

5. Each Bidder is solely responsible for the timely delivery of its bid. Delgado Community College will not

be responsible for any delays in the delivery of bids, whether delayed in the mail, or for any reason

whatsoever.

6. Only the issue of a purchase order or a signed acceptance of a proposal constitutes acceptance on

the part of the College.

7. Assuming there is no prompt payment discount provision, payment will be made within 30 days from

receipt of products in satisfactory condition, or within 30 days from receipt of invoice, whichever is

later.

8. Proposer or Bidder, contractor, etc. certifies, by signing and submitting a proposal for

$25,000 or more, that their company, any subcontractors, or principals are not suspended or debarred

by the General Services Administration (GSA) in accordance with the requirements in OMB Circular

A-133. (A list of parties who have been suspended or debarred can be viewed via the internet at

www.epls.gov .)

*END OF GENERAL INFORMATION SECTION*

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SCOPE AND SPECIFICATIONS

40006-095a – Bulk Fuel, Gas TC - FY 26-27

SCOPE and SPECIFICATIONS:

This open solicitation is for a Contract Bid for the provision of labor, equipment, materials, supplies, personnel,

supervision, delivery, etc. of Bulk Fuel, Gas. The successful bidder shall furnish all supplies per the specifications

below, upon request to Delgado Community College’s multiple campuses/buildings throughout the Greater New

Orleans areas.

By submitting your Bid, Vendor agrees to abide by all requirements, terms and conditions without

exception. Vendor added terms and/or conditions may not supersede anything outlined herein or that are in

conflict with the Louisiana Administrative Code or Procurement Laws and will render your Bid as non-responsive

causing disqualification.

All services shall be coordinated ahead of time and it will be the responsibility of the successful bidder to acquire

the signature from the Delgado Community College designee, if applicable.

The bidder agrees that by submitting a bid and acceptance of an award, all terms and conditions as stated in this

bid document will become a contractual agreement between the College and the Bidder.

1. CONTRACT TERM FOR SERVICES: This contract will be for Delgado Community College’s fiscal year that

begins on July 1, 2026 and ends on June 30, 2027. Services shall be on an as needed basis (no minimum purchase

guarantee) and shall not be requested until award of contract process is complete.

2. PRICING: Must be listed on the Bid Form within this document

a. Bidder is to include all costs per line items, including but not limited to: material/item cost,

discounts, rebates, warranty cost, shipping, delivery, installation, labor, equipment and tools or

any other charges necessary for completion of this bid/job. No additional charges or other costs

after the fact are allowed. Price must be firm and not subject to change. Additional costs

disclosed later will be at the expense of the Bidder. There shall be no surcharge whatsoever.

b. All line items shall be bid or if zero dollars notate an explanation: i.e. “Not able to supply” or

“included in a different line item number”, etc.

c. Bids submitted in any other manner will not be accepted. Quotes prepared on the bidders’ own

form are not an allowable substitute for completing the bid on the required Bid Form within this

document.

3. AWARD:

The Bid will be awarded on an all-or-none basis, responsive, lowest total cost (may be calculated out at

least 6 decimal points), delivery charges, (if applicable), and qualified bidder as determined by the

College.

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4. QUANTITIES/ORDERS:

a. Items must be new and the quantities listed in the bid are estimated based upon previous

purchases. The actual items/quantities ordered will be ordered on an as needed basis and at the

rate/price listed. Items and/or quantities may be lesser or greater than stated in this bid

document. This contract does not contain a minimum purchase guarantee.

b. Orders may be placed at any time during the course of the contract in varying quantities for either

location. The college shall place orders for the necessary quantities as early as possible. Items

should be readily available to be shipped/delivered timely.

c. Bidder agrees that they can supply all materials on an as needed basis, within the time frame

required and that they agree to abide by all terms and conditions of the Bid. Non-compliance with

terms and conditions may result in a termination of the contract.

5. DELIVERY:

a. Delivery expectations are within seventy-two (72) hours of order placement, if not sooner. Advise

your ETA on the Bid Form below. Delivery/completion is of the essence and the College reserves

the right to award to the Bidder(s) providing the earliest delivery/completion date.

6. LOCATIONS: (Also see page 12).

The College currently has two (2) locations for delivery of fuel, in which bidder shall receive separate

Purchase Orders/Numbers from each location when orders are placed and may not be ordered at the

same time. Invoices shall be separated by locations and include the Purchase Order Number when

submitting.

a. MARITIME & INDUSTRIAL TRAINING FACILITY (FIRE SCHOOL) - 13200 OLD GENTILLY

ROAD, NEW ORLEANS, LA 70129 – contact is Regina Radosta, rrados@dcc.edu or 504-671-

6624; 504-671-6627.

b. CITY PARK CAMPUS - 615 CITY PARK AVENUE, NEW ORLEANS, LA 70119 -- contact is

Curtis Kennedy, ckenne1@dcc.edu 504-818-4692.

7. SERVICES:

a. All personnel must be identifiable as an employee of the successful bidder by uniform and/or

company identification badges and only be on premises while working on an authorized job and

may not loiter on any campus locations at any time.

b. All areas must be kept free of hazards.

c. Clean up of the area for any spills which are due to the negligence of the bidder during the

performance of work will be the responsibility of the bidder.

d. Bidder is to provide sufficient signs/barricades to identify the work site and restrict entry. Where

necessary, equip barricades with warning lights for night use. Provide measures necessary to

ensure and maintain security at the work site; protect from theft, vandalism, personal injury, and

property damage. Erect and maintain temporary enclosures and barriers to prevent unauthorized

access to the site.

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e. Bidder’s vehicles will not interfere with normal campus traffic. Bidder is to provide sufficient

safety controls to maintain the flow of traffic. It is the policy of Delgado Community College to

provide full access to all disabled individuals in all areas possible. Bidders, Vendors must ensure

their staff is aware of this policy and park accordingly, ensure no sidewalks or access ways are

blocked at any time. If temporary blocking is required, the Bidder, shall assume the responsibility

for the safe transit of all disabled persons.

f. The Bidder is advised to carefully consider all College physical features and activities and

occupancies by faculty, staff and students, and to plan activities so as not to disrupt the normal

operations and activities of the College except as expressly permitted by the College in writing.

The Bidder shall be especially aware of existing electric, gas, water, telephone and/or other

utilities and facilities which may be in the way of or adjacent to the work, and shall take

appropriate action to protect these utilities during the work.

g. Bidder is to use caution in performing the service so as not to damage adjacent buildings,

building elements, including trees, shrubs, vegetation and lawn areas. Where damage occur,

Bidder agrees to restore the damaged area to original condition replacing vegetation and lawn

with equal size and species. Materials must be distributed to not endanger the building structure.

h. Scheduling of services are imperative as to not interfere with the ongoing operation of the College

and/or of shutting down any utilities or buildings. Bidder may use reasonable amounts of utility

services available at the site at no charge from the College, The College may not provide utility

service beyond that is existing.

i. The successful Bidder must warrant firm’s compliance with all applicable federal, state and local

laws, rules, regulations and any and all other requirements in connection with this work. The

successful Bidder must possess all necessary licenses, permits, etc. and pay all fees in

connection therewith.

j. No interest shall be assigned or transferred in this contract without prior written consent from the

College, provided, that claims for money due or to become due from the College under this

contract may be assigned to a bank, trust company or other financial institution without such

approval. Notice of such assignment or transfer shall be furnished promptly in writing to the

College.

k. If any part of the work is incomplete or not performed satisfactorily, the Bidder must agree to

complete the work to the satisfaction of the College with no additional charges.

l. The bidder personnel performing services under this agreement will perform in a professional and

safe manner, dress in appropriate attire (i.e. t-shirt with company logo) and closed-toe, covered,

secured shoes (i.e. no flip flops, slippers etc.) and will comply with all applicable security and

safety regulations. The bidder will provide copies of regulations, and applicable updates to the

bidder’s personnel, requested by the College. If there is any dissatisfaction with the performance

of any bidder’s personnel, the contract coordinator will notify the bidder of the specific deficiencies

in writing, the bidder will address these non-performance issues within 10 days. If their remains

dissatisfaction with such performance after the bidder has taken remedial action, the bidder will

remove such personnel and provide a replacement. If, in judgement, contract coordinator

believes that the actions of such personnel warrants immediate action, the contract coordinator

will contact the bidder and provide grounds for the request and the bidder will replace the said

personnel immediately.

m. The College reserves the right to separately bid out any projects if we feel it’s warranted and/or

procure materials, supplies, parts etc. and provide them to the Bidder, as applicable.

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Commodity Codes

• NAICS 324110Petroleum Refineries
• NAICS 424710Petroleum Bulk Stations and Terminals
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)
• NAICS 454310Fuel Dealers

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