Project Information

Bid Title

RFP for Financial Management System Replacement

Issuing Agency

City of Missoula

Location

Montana

Published Date

Feb 14, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP for Financial Management System Replacement
Category:	Request for Proposals (RFPs)
Status:	Open

Description: The City of Missoula is a Montana municipal government seeking to replace its current enterprise financial system with a modern Financial Management System (FMS) that can serve as the City’s system of record for governmental and enterprise fund accounting, purchasing and accounts payable, budgeting, capital project accounting, capital asset management, and external financial reporting. A Vendor Question Period (written questions) will be open from Monday February 16, 2026 to Monday February 23, 2026 at 9:00AM Mountain Time. All questions should be shared with the City of Missoula using the questions file link . Responses to questions will be consolidated and provided on the City's website: https://www.ci.missoula.mt.us/bids Submission deadline for all proposals in no later than 9:00AM on Monday, March 16, 2006 using the proposal file link (also located in submittal info). Please reference the RFP for all other details. Publication Date/Time: 2/13/2026 12:00 AM Publication Information: Missoulian: February 14 and February 21, 2026 Closing Date/Time: 3/16/2026 9:00 AM Submittal Information: https://cityofmissoulagcc.sharepoint.com/:f:/s/FinancialSoftwareReplacement2024/IgAb5bdMPHS9TLnA4xsB Contact Person: Leigh Griffing, Finance Director, griffingl@ci.missoula.mt.us, (406)552-6122 Related Documents: MissoulaFinancialManagementSystem_RFP2026 MissoulaFMS_FunctionalRequirements_ExhibitB MissoulaFMS_PricingForms_ExhibitD

Attachment Preview

Request for Proposals (RFP) for

Financial Management System Replacement

City of Missoula, Montana

Issue Date: Friday, February 13, 2026

Proposals Due: Monday, March 16, 2026 at 9:00 AM Mountain Time

City of Missoula, Montana

www.ci.missoula.mt.us

435 Ryman St.

Missoula, MT 59802

(406) 552-6122 ph.

(406) 532 - 2217 fax

Contact

Leigh Griffing

Finance Director

Griffingl@ci.missoula.mt.us

Table of Contents

1. RFP Process Summary

2. Response Instructions and Conditions

3. Project Overview and Requirements

4. Vendor Response Requirements

5. Evaluation and Selection Process

6. Terms and Conditions

7. Exhibits and Attachments

City of Missoula Financial Management System Replacement

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1.0 RFP Process Summary

1.1 City of Missoula Description

The City of Missoula is a Montana municipal government seeking to replace its current enterprise

financial system, Tyler Technologies Eden, with a modern Financial Management System (FMS)

that can serve as the City’s system of record for governmental and enterprise fund accounting,

purchasing and accounts payable, budgeting, capital project accounting, capital asset

management, and external financial reporting.

For vendors’ sizing and proposal development purposes, the City’s operating context includes:

• Workforce supported: ~850+ FTE (City-wide)

• Core finance users: ~154 (Finance + departmental users)

• Annual AP volume: ~11,600 (e.g., checks/ACH and invoices)

• Fund structure:

o 120 Governmental Funds

o 9 Enterprise Funds

o 1 Internal Service Fund

o 4 Component Units

o 9 Fiduciary Funds (custodial)

• Capital program: multi-year CIP with projects spanning multiple funding sources

• Reporting: GASB-based external reporting, audit support, and schedule production

• Key integrations: payroll/HR, utility billing, banking/treasury, and reporting platforms

1.2 Purpose of the RFP

The purpose of this Request for Proposals (RFP) is to solicit proposals from qualified vendors to

provide a modern FMS to replace the City’s existing enterprise financial system. This procurement

includes software, implementation services, integrations, data conditioning and conversion,

training, and post-implementation support.

The City seeks a best-value solution that can serve as a system of record; support continuous

close and audit-by-design practices; reduce reliance on spreadsheets; improve budget-to-actual

transparency; and support end-to-end capital project and asset lifecycle management.

The City strongly prefers solutions delivered using a Software-as-a-Service (SaaS) or cloud-hosted

model that minimizes on-premise infrastructure, supports regular vendor-delivered updates, and

City of Missoula Financial Management System Replacement

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aligns with industry best practices. Alternative deployment models will be considered; however,

vendors proposing such models must clearly describe how they meet the City’s objectives related

to security, scalability, maintainability, total cost of ownership, and long-term sustainability.

1.3 RFP Timeline

Milestone

RFP Issued

Vendor Questions Due

Proposals Due

Demonstrations / Proof of Concept

Notice of Intent to Award

Target Contract Execution

Date

Friday, February 13, 2026

Friday, February 23, 2026 at 9:00 AM Mountain Time

Monday, March 16, 2026 at 9:00 AM Mountain Time

Monday, April 13 – 24, 2026

Monday April 27 - Friday May 1, 2026

Wednesday, June 3, 2026

All submitted questions and responses will be distributed within the City’s bid module:

https://www.ci.missoula.mt.us/Bids

1.4 Contacts

All communication regarding this RFP must be directed to Leigh Griffing, Finance Director.

Vendor questions should be submitted using the question file request link supplied in the bid

details. A consolidated reply will be provided by Friday, March 6, 2026 in the bid details.

2.0 Response Guidelines

2.1 Due Dates

Vendor responses must be received by the deadline specified in Section 1.3. All documents and

spreadsheets must be submitted using the proposal file request link supplied in the bid details.

Pricing and contractual terms must remain valid for a minimum of ninety (90) days following

submission.

2.2 Confidentiality / Legal Statement

Any vendor and its representatives must agree to hold information contained in this RFP as

confidential and use it solely for preparing a response.

City of Missoula Financial Management System Replacement

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Public Records: Materials submitted in response to this RFP may become public records and

subject to disclosure under applicable law. Vendors must clearly mark proprietary or confidential

information and provide justification consistent with applicable public records requirements.

2.3 Vendor Response Is Binding

Responses to this RFP may be incorporated into the final contract and may be binding upon

execution.

3.0 Project Overview and Requirements

The City’s vision for this project is a modern, integrated financial system that strengthens accurate

and compliant financial reporting and fiscal stewardship while improving operational efficiency,

transparency, and the City's ability to make informed data-driven decisions.

3.1 Guiding Principles

• Standardization and Best Practices: Align processes with industry best

practices, reduce customization, and automate routine tasks.

• User Experience: Prioritize intuitive, accessible solutions; ensure cross-

departmental participation; provide structured communication, training and change

management.

• Scalability and Sustainability: Select a system that supports current needs, future

growth, and ongoing regulatory change.

• Strategic Investment in Modernization: Leverage digital tools, automated

workflows, and structured metadata-driven practices and embrace technological

innovation. Integrate with HRM, utility billing, asset management and other operational

systems.

• Data Integrity and Security: Maintain the accuracy, reliability and security of financial

data and records in compliance with local, state and federal requirements.

• Scope Discipline: System scope will be clearly and narrowly defined to meet core

financial, compliance and reporting needs, avoiding expansion into unrelated

departmental or citywide functions to reduce complexity, cost and implementation risk.

City of Missoula Financial Management System Replacement

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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