Project Information

Bid Title

RFQ 26-453- Maple Hill Infrastructure Improvements

Issuing Agency

County of Pender

Location

North Carolina

Published Date

May 27, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	RFQ 26-453- Maple Hill Infrastructure Improvements
Category:	General Bids
Status:	Open

Description: Pender County seeks qualifications from highly qualified engineering firms licensed to practice in the State of North Carolina to provide professional engineering services associated with wastewater treatment plant improvements at the Pender County Utilities Wastewater Treatment Plant located in Maple Hill, North Carolina. The project generally includes planning, evaluation, design, permitting, bidding, construction administration, startup assistance, and related engineering services for the following improvements: • Installation of a new ultraviolet (UV) disinfection system • Inflow and Infiltration (I&I) investigation and corrective action recommendations • Design of tertiary treatment improvements, including tertiary/sand filtration systems • Associated civil, structural, mechanical, electrical, instrumentation, controls, and site improvements necessary to support the project. The selected engineering firm will assist the County in developing reliable, cost-effective, and regulatory-compliant wastewater treatment improvements that support current operational requirements and future growth demands while improving overall treatment efficiency and system reliability. The project will involve improvements at the Pender County Utilities Wastewater Treatment Plant located at: 306 Maple Hill School Road, Maple Hill, NC 28454. The County intends to upgrade and improve critical wastewater treatment processes to address current operational needs, improve effluent quality, reduce sanitary sewer overflows and excessive wet weather flows, and maintain compliance with applicable North Carolina Department of Environmental Quality (NCDEQ) and federal regulatory requirements. The primary objectives of this project include: • Replacement of the existing wastewater disinfection system through installation of a modern ultraviolet (UV) disinfection system • Investigation and identification of excessive inflow and infiltration (I&I) within the wastewater collection system, design, and development of corrective action recommendations • Evaluation and design of tertiary filtration improvements, including tertiary/sand filter systems, to improve effluent quality and support permit compliance • Enhancement of overall wastewater treatment reliability, operational efficiency, and long-term sustainability The County anticipates the project may require phased implementation and coordination with ongoing plant operations to minimize service interruptions and maintain permit compliance during construction activities. Publication Date/Time: 5/27/2026 12:00 AM Closing Date/Time: 6/25/2026 4:00 PM Related Documents: RFQ 26-453 - Maple Hill Infrastructure Improvements

Attachment Preview

REQUEST FOR QUALIFICATIONS

Pender County Finance

PO Box 1578

805 S. Walker Street

Burgaw, NC 28425

Maple Hill Infrastructure Improvements

RFQ# 26-453

Issued:

Responses Due:

05/28/2026

06/25/2026 at 4:00pm

Contact:

Phone:

Email:

Margaret Blue, Finance Director

910.259.1282

purchasing@pendercountync.gov

1|Page

CONTENTS

GENERAL INFORMATION .............................................................................................................................. 2

SCHEDULE ..................................................................................................................................................... 3

INSTRUCTIONS .............................................................................................................................................. 3

OVERVIEW..................................................................................................................................................... 4

SCOPE OF SERVICES ...................................................................................................................................... 5

ADDITIONAL REQUIREMENTS ....................................................................................................................... 9

RFQ PROVISIONS......................................................................................................................................... 10

TERMS AND CONDITIONS ........................................................................................................................... 12

EVALUATION AND SELECTION .................................................................................................................... 13

GENERAL INFORMATION

Pursuant to N.C. G.S. 143-64.31, Pender County Government is seeking Statements of

Qualifications (“SOQ”) from a firm to conduct the professional services as described in the Scope

of Services section of this Request for Qualifications (“RFQ”).

Pender County Government will be accepting responses from experienced firms interested in

providing these services according to the schedule and instructions to follow. A written record

of all questions and answers will be provided by email to all Proposers who have notified the

County of their intent to submit a Statement of Qualifications, as well as on the County website.

Questions about this RFQ shall be directed to Margaret Blue, Finance Director,

purchasing@pendercountync.gov. Answers to questions will be provided via an addendum as

soon as possible thereafter. Firms who intend to respond to this RFQ, may provide an email

address for updates as a courtesy. However, Proposers are ultimately responsible for monitoring

the Pender County website for Addenda. Submissions must be sealed. There will not be a public

bid opening.

2|Page

SCHEDULE

Advertisement of RFQ

May 28, 2026

Deadline for Questions

June 19, 2026 by 4:00pm

Deadline for receipt of SOQs

June 25, 2026 by 4:00pm

Interviews (if needed)

June 26, 2026

Board of Commissioners Meeting July 13, 2026

Desired Effective Date

Negotiations complete prior to BOCC meeting

County reserves the right, at its sole discretion, to adjust this schedule as it deems necessary.

ADDRESS

Pender County Finance Department

ATTN: Margaret Blue, Finance Director

By Mail: PO Box 1578, Burgaw NC 28425

By Courier: 805 S. Walker Street, Burgaw NC 28425

Electronic copy: purchasing@pendercountync.gov

INSTRUCTIONS

This RFQ and related documents may be obtained on the County website at

www.pendercountync.gov. Click on “I Want To…”, scroll down to “Open RFQ’s and Bids”. SOQ

should be presented in the general format specified below:

1. Introduction: Description of the professional qualifications of the firm and staff proposed for

the assessment services. Clearly indicate each staff members’ role in the project. Include

information about the firm’s professional registration in North Carolina.

2. Work Plan: A detailed description of the services to be provided and schedule of estimated

timeframes for implementation/provision of those services.

3. References: A brief description of at least 3-5 projects that are similar in scope and size. For

each project listed, please include the name of the entity and the name and contact information

for personnel who would be familiar with the work performed. Preference is to list similar North

Carolina projects first.

4. Fee Schedule: Breakdown of potential fixed and/or variable costs to be incurred for these

services.

SOQs should be submitted bound, using standard paper, and sections should be appropriately

labeled for easy reference. Proposers must provide one original bound and one electronic

submission. The hard copy submission must be received at the address above prior to the

deadline for consideration. The electronic proposal may be provided on a USB drive or emailed

to purchasing@pendercountync.gov. Any proposals received after the deadline will not be

considered and shall be retained as documentation for the RFQ file. Pender County encourages

all qualified businesses, including DBE, Minority, and Women owned and operated businesses

to respond to this RFQ.

3|Page

OVERVIEW

Pender County seeks qualifications from highly qualified engineering firms licensed to practice in

the State of North Carolina to provide professional engineering services associated with

wastewater treatment plant improvements at the Pender County Utilities Wastewater

Treatment Plant located in Maple Hill, North Carolina.

The project generally includes planning, evaluation, design, permitting, bidding, construction

administration, startup assistance, and related engineering services for the following

improvements:

• Installation of a new ultraviolet (UV) disinfection system

• Inflow and Infiltration (I&I) investigation and corrective action recommendations

• Design of tertiary treatment improvements, including tertiary/sand filtration systems

• Associated civil, structural, mechanical, electrical, instrumentation, controls, and site

improvements necessary to support the project.

The selected engineering firm will assist the County in developing reliable, cost-effective, and

regulatory-compliant wastewater treatment improvements that support current operational

requirements and future growth demands while improving overall treatment efficiency and

system reliability.

The project will involve improvements at the Pender County Utilities Wastewater Treatment

Plant located at: 306 Maple Hill School Road, Maple Hill, NC 28454

The County intends to upgrade and improve critical wastewater treatment processes to address

current operational needs, improve effluent quality, reduce sanitary sewer overflows and

excessive wet weather flows, and maintain compliance with applicable North Carolina

Department of Environmental Quality (NCDEQ) and federal regulatory requirements.

The primary objectives of this project include:

• Replacement of the existing wastewater disinfection system through installation of a modern

ultraviolet (UV) disinfection system

• Investigation and identification of excessive inflow and infiltration (I&I) within the wastewater

collection system, design, and development of corrective action recommendations

• Evaluation and design of tertiary filtration improvements, including tertiary/sand filter systems,

to improve effluent quality and support permit compliance

• Enhancement of overall wastewater treatment reliability, operational efficiency, and long-term

sustainability

The County anticipates the project may require phased implementation and coordination with

ongoing plant operations to minimize service interruptions and maintain permit compliance

during construction activities.

4|Page

SCOPE OF SERVICES

The awarded firm shall provide all professional engineering services necessary to complete the

project, including but not limited to the following tasks:

1. Planning, Evaluation, and Preliminary Engineering

The selected firm shall perform comprehensive evaluations of existing wastewater treatment and

collection system infrastructure, including:

Existing Facility Assessment

 Review existing treatment plant processes, hydraulic capacities, treatment performance,

and operational records

 Evaluate current disinfection systems and identify deficiencies, operational limitations,

and regulatory concerns

 Assess existing tertiary treatment capabilities and future treatment requirements

 Review historical flow data, peak wet weather conditions, bypass events, and compliance

history

 Conduct site investigations and field verification of existing facilities and utilities

UV Disinfection System Evaluation

The engineering firm shall:

 Evaluate available ultraviolet disinfection technologies and manufacturers

 Determine required UV dosing and treatment performance criteria

 Analyze peak flow conditions and redundancy requirements

 Evaluate channel configurations, hydraulic profiles, headloss impacts, and flow

equalization considerations

 Assess maintenance accessibility, lamp replacement requirements, energy consumption,

and operational efficiency

 Evaluate impacts to existing treatment processes and facility operations

 Recommend the most appropriate UV system based on lifecycle cost, reliability,

maintainability, and regulatory compliance

Inflow & Infiltration (I&I) Investigation

The selected firm shall perform a comprehensive I&I investigation which may include:

 Review of collection system maps, historical maintenance records, and flow monitoring

data

 Flow monitoring and analysis throughout the collection system

 Rainfall correlation analysis

 Smoke testing, dye testing, and CCTV inspection of sewer mains

 Identification of defective manholes, pipe segments, illegal connections, and

groundwater infiltration sources

 Prioritization of rehabilitation needs based on severity and cost-effectiveness

 Development of recommendations for corrective actions and rehabilitation strategies

5|Page

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.