Project Information

Bid Title

Sydc Vision Services

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

May 27, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100064827

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	06/08/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100064827	Solicitation/Project Title:	SYDC vision services
Description:	The selected contractor shall provide vision services at SYDC, consisting of vision examinations, eye glass frames, lenses, and repairs.

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	1212 Mokychic Drive  Bld 12  Schwenksville  Pa  19473
County:	Montgomery	Duration:	3 years

Contact Information
First Name:	Sherry	Last Name:	Cover
Phone Number: (XXX-XXX-XXXX)	717-789-5508	Email:	scover@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	06/08/26
Solicitation Due Date:	06/23/26	Solicitation Due Time:	1:00 PM
Solicitation Opening Date:	06/23/26	Solicitation Opening Time:	1:01 PM
Opening Location:	Southeast Youth Development Center  1212 Mokychic Drive  Bld 12  Schwenksville  Pa  19473
No. of Addendums:	0
Amended Date:	05/27/26

Related Solicitation Files

Original Files SYDC- Statement of Work - Vision Services 5.22.26.pdf Standard Terms and Conditions (7).pdf

Attachment Preview

Department of Human Services / Southeast Youth Development Center

Statement of Work - Solicitation# 6100064827

Eye Examinations, Glasses, and Glasses Repairs

I. Objective

The selected contractor shall supply vision services to the resident population of the

Department of Human Services (“DHS”) Southeast Youth Development Center (“SYDC”),

Collegeville, PA. SYDC is located at 1212 Mokychic Drive, Building 12, Collegeville, PA

19426. SYDC is a youth development center for juveniles.

II. Background

The selected contractor shall provide vision services at SYDC, consisting of vision

examinations, eye glass frames, lenses, and repairs.

III. Term of Service

The term of this Service shall commence upon issuance of a Purchase Order (“PO”) to the

selected contractor (“Effective Date”) and shall expire three years after the Effective Date

unless it is terminated earlier pursuant to the terms of the PO.

The Commonwealth shall have the option to renew the PO upon the same terms and

conditions for two additional one-year terms. At the time of each renewal, the Department

and the selected contractor shall negotiate the PO unit price not to exceed a maximum of

3% over the unit price in effect at the time of each renewal term. The term of this Project

may be extended by and at the sole option of the Commonwealth for up to 3 months upon

the same terms and conditions where a continued need exists for the services of the selected

contractor and there has been no termination under the terms of the PO.

IV. Scope of Work

All examinations must be performed by a licensed optometrist or ophthalmologist. The

selected contractor shall provide an optometrist or ophthalmologist that will perform

primary and specialty eye and vision care services and/or procedures.

A prescription form for any glasses, if needed, must be completed by the licensed

optometrist or ophthalmologist at the time of the examination and given to the Nursing

staff.

Page 1 of 4

Revision Date: July 14, 2023

The selected contractor will provide frames, lenses (single, bifocal, or trifocal) and regular

tint for lens glare, and diopters SPH#4, CYL2.

The selected contractor must bring their own examination equipment.

The selected contractor will perform adjustments and minor repairs, defined as broken

frames, lost screws, or cracked lenses.

The selected contractor will provide current styles of frames, and no wire frames, that are

appropriate for facility population and are within the agreed upon price range as noted in

the bid pricing.

The selected contractor shall ship the glasses as they are available.

The selected contractor’s staff must sign in and out at the front entrance/clerical area.

V. Specific Requirements

SYDC will provide an area suitable for performing eye examinations within the SYDC

Facility. Due to safety and security, it would be ideal to have the selected contractor come

to the facility.

VI. Bid Requirements

A bidder must provide the following when requested. Failure to submit these items when

they are needed may result in the rejection of the bidder’s submission.

• Proof of Liability Insurance;

• Optometrist/Ophthalmologist License from the state of Pennsylvania;

Completed Workers Protection and Investment Certification;

VII. Questions and Answers

All questions regarding the IFB must be submitted via the email scover@pa.gov address.

All questions must be received by 06/12/26. Include the IFB bid number in the subject of

the email.

All questions and answers are considered an addendum to the IFB. Answers will be posted

by 06/19/26.

VIII. Contract Award

Award will be made based on lowest responsible and responsive bidder.

Page 2 of 4

Revision Date: July 14, 2023

IX. Estimated Quantities

The quantities are estimated only and may increase or decrease dependent upon the needs

of the department.

X.

Contact Information

Facility Contract Monitor Karen Weaver (570) 271-4711

Email: kaweaver@pa.gov

Fax 570-271-4768

XL. Confirmation of Service

A Service Receipt will be used to verify that work has been completed.

A Service Receipt should be sent to:

DHS – Loysville Complex Attn:

Accounting Dept.

8 Opportunity Drive

Loysville, PA 17047

By Fax to: 717-789-4834

XII. Payment Provisions:

The selected contractor will be reimbursed only for commodities/services performed and

accepted by the Commonwealth of Pennsylvania.

Failure to submit invoices in compliance with the following instructions will result in the

invoices being returned to the selected contractor and will substantially delay processing

of payments. The selected contractor shall be paid upon satisfactory delivery/completion

of work performed and submission of an invoice on the contractor’s letterhead.

The invoice should contain at minimum the information listed on the sample invoice –

Supplier Sample Invoice can be found at:

http://www.dgsweb.state.pa.us/comod/CurrentForms/SampleSupplierInvoice.doc

XIII. Prison Rape Elimination Act Requirements

In accordance with its zero-tolerance policy, DHS prohibits all forms of sexual abuse and

sexual harassment of juvenile in its facilities. The selected contractor shall comply with

Department policy and with the Prison Rape Elimination Act of 2003 (“PREA”) and its

regulation at 28 C.F.R. Part 115 Subpart D, Standards for Juvenile Facilities.

Page 3 of 4

Revision Date: July 14, 2023

At a minimum, the selected contractor shall provide a copy of DHS’s Zero Tolerance for

Sexual Abuse and Harassment pamphlet to all staff members, including staff of

subcontractors who have any contact with juveniles at the facility and shall provide to DHS

confirmation of each staff member’s receipt and understanding of the pamphlet as well as

to any new staff that may be hired for the duration of the contract. The selected contractor

staff members and subcontractors, if any, will not be permitted to provide services until

completed sign-off forms are received for those individuals who may come in contact with

juveniles at the facility.

DHS may require the selected contractor’s staff, including that of subcontractors, to

undergo additional DHS provided training on their responsibilities under DHS’s sexual

abuse and sexual harassment prevention, detection, and response policies and procedure.

DHS will determine whether additional training is required based upon the nature of

contracted services and the level of contact with juveniles at the facility.

Failure to meet the DHS’s requirements regarding PREA training may result in

consequences ranging from an individual’s inability to provide services up to and including

termination of the contract.

Page 4 of 4

Revision Date: July 14, 2023

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