Project Information

Bid Title

TURF MOWING, TRIMMING, EDGING AND MAINTENANCE LANDSCAPING OF COUNTY PROPERTIES

Issuing Agency

Caroline County

Location

Maryland

Published Date

Jan 28, 2026

Closing Date

Feb 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

CCDRP2026-02

Original Source

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Bid Documents

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Project Description

Bid Number:	CCDRP2026-02
Bid Title:	TURF MOWING, TRIMMING, EDGING AND MAINTENANCE LANDSCAPING OF COUNTY PROPERTIES
Category:	General Services
Status:	Open
Bid Recipient:	NICOLE PEARCE

Description: INVITATION TO BID RFP# CCDRP2026-02 TURF MOWING, TRIMMING, EDGING, AND MAINTENANCE LANDSCAPING OF COUNTY PROPERTIES Caroline County Recreation & Parks is seeking a firm to provide turf mowing, trimming, edging, and maintenance landscaping of County property. The selected Contractor will provide all the labor, materials, equipment, and services necessary to perform the activities defined in the scope of work. Services will be provided during the normal growing season starting on or about April 6 and extending to or about October 30. The frequency and requirements of mowing and trimming will vary by property as described in the Information for Bidders document. Electronic copies of the RFP, drawings, plans, and bid forms may be obtained by email request to For security reasons, you must enable JavaScript to view this E-mail address. or by accessing the County website at the following link: https://www.carolinemd.org/bids.aspx . Printed copies of the RFP, drawings, and bid forms may be obtained from the Caroline County Department of Finance at 109 Market Street, Denton, Maryland 21629. Refer to RFP# CCDPR2026-02. A MANDATORY pre-bid meeting will be held on Thursday, January 15, 2026 at 9:00 am, at the Caroline County Department of Recreation and Parks, 107 S 4th Street, Denton, Maryland 21629. Bidders are strongly encouraged to attend. Questions regarding this RFP should be directed to: Jamie Beechey, Caroline County Director of Recreation and Parks, at 410-479-8136 or by email at For security reasons, you must enable JavaScript to view this E-mail address. . This contract will include options for the successful bidder to renew for up to 4 additional terms. Bids must be received in the office of the Caroline County Commissioners, located at 109 Market Street, Denton, Maryland 21629, ATTENTION: Nicole Pearce, by no later than Tuesday, February 3, 2026, at 3:00 pm, where they will be publicly opened and read aloud. The County Commissioners reserve the right to reject any/or all bids. CERTIFIED MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO RESPOND TO THIS INVITATION TO BID. Jamie Beechey Director, Department of Recreation and Parks IMPORTANT DATES: Mandatory Pre-Bid: Thursday, January 15, 2026 @ 9:00 am Questions Due: Noon, Wednesday, January 21,2026 Q & A Addendum Posted: Friday, January 23, 2026 by EOD Bid Opening: Tuesday, February 3, 2026 @ 3:00 pm Publication Date/Time: 1/7/2026 10:10 AM Closing Date/Time: 2/3/2026 3:00 PM Submittal Information: 109 MARKET STREET DENTON, MD 21629 Bid Opening Information: 2/3/2026 Addendum Date/Time: 1/23/026 Pre-bid Meeting: 1/15/2026 Contact Person: Jamie Beechey Caroline County Director of Recreation and Parks 410-479-8136 jbeechey@carolinemd.org Download Available: yes Fee: 0 Business Hours: 8-4:30 Related Documents: CCDRP2026-02 - BID PROPOSAL AFFIDAVIT CCDPR2026-02 Contract Template CCDRP2026-02 Mowing Maps CCDRP026-02 Updated Google Map Links CCDRP2026-02 - Addendum 1 CCDRP2026-02 Invitation to Bid - UPDATED 1.28.26 CCDRP2026-02 - INFORMATION FOR BIDDERS - UPDATED 1.28.26

Attachment Preview

PROPOSAL

CAROLINE COUNTY DEPARTMENT OF RECREATION AND PARKS

RFP# CCDRP2026-02

TURF MOWING, TRIMMING, EDGING, AND MAINTENANCE LANDSCAPING OF COUNTY PROPERTIES

Made this ________________________day of _________________________20______

By___________________________________________________________________________

Business Address_______________________________________________________________

The Bidder declares that the only person, firm, or corporation or persons, firms or corporations that

have or have any interest in this proposal or in the contract or contracts proposed to be taken is or are the

undersigned; that this proposal is made without connection, collusion, or agreement with any person, firm,

or corporation making a proposal of the same work to bid a fixed or uniform price; that the attached

specifications and form of contract and the drawings therein referred to have been carefully examined and

are understood; that as careful an examination has been made as is necessary to become informed as to

the character and extent of the work required; and that it is proposed and agreed if the proposal is accepted

to contract with Caroline County, Maryland, in the form of contract hereto attached to do the required work

in the manner set forth in the specifications and as shown on the drawings.

The prices on the attached and signed Proposal forms are to include and cover the furnishing of all

materials and labor requisite and proper (except those specified as being furnished by the Owner), and the

providing of all necessary machinery, tools apparatus and means of performing the work, and the doing of

all the above-mentioned work, in the manner set forth, described and shown in the specifications, and the

contract drawings within the prescribed time. If this proposal shall be accepted by Caroline County,

Maryland, and the undersigned shall refuse or neglect within seven (7) calendar days after receiving the

contract for execution, to execute the same and to give the stipulated bond, then said Caroline County,

Maryland, may at its sole option, determine that the bidder has abandoned the contract; and thereupon the

proposal and the acceptance thereof shall be null and void; and the deposit accompanying the proposal

shall be forfeit to and become the property of said Caroline County, Maryland. If no bid deposit or bond

was required and the bidder to whom the contract is awarded fails or is unable to execute the contract for

any reason within seven (7) calendar days after notification of award, then an amount equal to the lesser of

5% of the bidder’s bid amount or the difference between the bidder’s accepted bid price and that of the next

highest bidder shall be due and owing to the County as liquidated damages. If only one bid is received, the

liquidated damages shall be in an amount equal to 5% of the bidder’s bid amount. The purpose of the

liquidated damages provided for herein is to provide the County with a reasonable measure of

compensation for damages anticipated by the breach and not as a penalty. This provision is a material term

of the bid and is incorporated by reference into the Bid/Proposal Affidavit filed with this Proposal.

1

PROPOSAL FORM

CAROLINE COUNTY DEPARTMENT OF RECREATION AND PARKS

RFP# CCDRP2026-02

TURF MOWING, TRIMMING, EDGING, AND MAINTENANCE LANDSCAPING OF COUNTY PROPERTIES

County Commissioners of Caroline County, Maryland:

We hereby submit, for your review, our proposal requested by the Invitation to Bid. This proposal

includes and incorporates all information as described in this Proposal Form and in Information for Bidders,

the same as if specifically written herein.

BIDDER___________________________________________________Date_______________

Business Address_______________________________________________________________

Signature___________________________________________________Phone______________

The Unit Price proposal shall consist of items as listed in Section C.1 on RFP Information for Bidders:

 Check this box if you are eligible for in-county preference based on the guidelines in the Caroline

County Purchasing Manual: https://www.carolinemd.org/DocumentCenter/View/2949/Caroline-County-

Purchasing-Manual---Adopted-09-05-17?bidId=

North County

PRICE SHEET

Item Description

Marydel Community Park

Henderson Community Park

Marydel Tree Area

Cedar Lane Senior League Field

Goldsboro Public Works Yard

Ridgely Elementary School Ballfields

Christian Park

404 Memorial Park

Central County

Item Description

Hillsboro Boat Ramp

Lockerman School Field

Denton School Community Park

Armory Community Center

Caroline Co. 4-H Park, near Williston

Still House at 4-H Park

Health & Public Services Building Property

DCT Building Property

5th & Franklin Street

Caroline County Courthouse

Caroline County EMS

Caroline County EMS (back)

Caroline County Sheriff’s Department

Sharp Road Park

Contract

Period

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

Frequency

Price

7 DAYS

$

12-14 DAYS

$

12-14 DAYS

$

7 DAYS THROUGH JUNE $

12-14 DAYS

$

12-14 Days Through June $

Every other Month

$

12-14 DAYS

$

Contract

Period

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

Frequency

12-14 DAYS

7 DAYS THROUGH JUNE

7 Days Through June

7 DAYS THROUGH JUNE

7 DAYS THROUGH JUNE

12-14 DAYS

12-14 DAYS

12-14 DAYS

12-14 DAYS

7 DAYS

7 DAYS

MONTHLY

7 DAYS

7 DAYS

2

Price

$

$

$

$

$

$

$

$

$

$

$

$

$

$

Cuts Total Price

27 $

15 $

15 $

18 $

15 $

18 $

3$

15 $

Cuts

16

18

15

18

18

15

15

15

15

27

27

6

27

27

Total Price

$

$

$

$

$

$

$

$

$

$

$

$

$

$

South County

Item Description

Fluharty/Webb Historic Cabin

Dickerson Tomb

Colonel Richardson Tomb& Gilpin Point Park

Ganey's Wharf Boat Ramp

Ganey’s Wharf House

Harmony Community Park

Federalsburg Elementary School Baseball Fields

Jonestown Community Park

Jonestown Water Plant

Clark Harrison Memorial Park

Choptank Marina

Federalsburg EMS Building

Contract

Period

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

4/10-10/15

Frequency

12-14 DAYS

12-14 DAYS

12-14 DAYS

12-14 DAYS

12-14 DAYS

12-14 DAYS

7 DAYS THROUGH JUNE

7 Days

12-14 DAYS

7 DAYS THROUGH JUNE

12-14 DAYS

10 DAYS

Total

Price

$

$

$

$

$

$

$

$

$

$

$

$

$

Cuts

15

15

15

15

15

15

15

27

15

18

15

19

Total Price

$

$

$

$

$

$

$

$

$

$

$

$

CONTINGENCY ITEM IN SOUTH COUNTY (21.25 Acres on Seippes Rd.)

Item Description

South County Regional Park

Contract

Period

4/10-10/15

Frequency

7 DAYS

Price

$

Cuts Total Price

28 $

I/We propose to furnish all labor, equipment, certain materials as stipulated herein, and other items

necessary and proper to complete work as directed for the TURF MOWING, TRIMMING, EDGING, AND

MAINTENANCE LANDSCAPING OF COUNTY PROPERTIES at the unit prices as stipulated above.

The Bidder agrees that this Proposal shall be good and may not be withdrawn for 30 calendar days

after the opening of the Bid Proposals.

The bid items listed above are intended to include all work items associated with a complete project,

including mobilization. Some work components of the project may not be specifically listed and as such, it is

the contractor’s responsibility to include all work required within an appropriate bid item listed above.

Caroline County, Maryland reserves the right to reject all/any bids and to award the Contract in

total or in parts, which in their opinion, represents the best value and best serves the interest of Caroline

County, Maryland.

ALL WORK UNDER THIS CONTRACT SHALL BE CONDUCTED IN COORDINATION WITH, AND AS

DIRECTED BY, THE CAROLINE COUNTY DIRECTOR OF PUBLIC WORKS.

EXPLANATION OF SPECIFIC ITEMS

A. Payment for all material furnished and work done under this Contract shall be made per the

unit price bid for each item for the total quantity of the work completed and per all applicable

County and State specifications attributable to each bid item. The Contractor shall not be

entitled to receive additional compensation for anything furnished or done, except for such

extra work authorized in writing by the Director of Recreation and Parks.

CONTINGENCY ITEMS

A. Items listed as CONTINGENCY ITEMS in the Proposal may be used and will be paid for only

at the written direction and authorization of the Engineer. Contingency items may be selected

in place of, or in addition to, the standard bid items. Such selections are to be authorized by

3

the Engineer in writing. All materials furnished and installed shall be in accordance with County

and State specifications. Measurements and payment will be in accordance with the proposal

and will include but not necessarily be limited to the furnishing, hauling, placing, and installing

of materials, and the furnishing of such manpower and equipment as required to accomplish

the work as directed in writing by the Director of Recreation and Parks.

B. Contingency bid items are to be measured and paid for in accordance with the units shown in

the Proposal. The contingency item prices shall be applied to compute the value of changes,

additions, deletions, and substitutions, which may be made in the work and by order of the

engineer. Each unit price shall include the cost for all labor, materials, tools, equipment,

overhead, profits, and commissions necessary to complete the item. The stipulated items are

defined as follows:

MEASUREMENT AND PAYMENT

Measurement and payment for all work will be per the bid item units.

SUBCONTRACTOR/SUPPLIER LISTING

List all subcontractors/suppliers whose percentage of work is two (2%) or greater. Provide additional pages

as necessary. Types of Work not listed indicate that the Contractor intends to perform the work with his/her

own force. The Contractor shall not award work to a subcontractor(s) in excess of fifty (50%) percent of the

total contract price, without the written approval of Caroline County. Failure of Contractor to list

subcontractors may result in the disqualification of the bid.

The following subcontractors/suppliers will be employed by this contract:

No. Type of Work

Subcontractors

Address/Phone

Percent of

Work

The following pages of forms, affidavits, and information shall be completed and provided with the

submitted bid:

Drug Abuse Policy in Effect (Circle One)

YES

NO

Insurance certificate attached (Circle One)

YES

NO

Bid Affidavit Signed? (Circle One)

Page 5 (Two signatures) & Page 11

YES

NO

References for Similar Work (Need 3)

Separate page (You provide)

YES

NO

Notice to Bidders

Failure to affirm and/or submit the statements requested may cause a bid to be declared

“Unresponsive” and rejected.

4

STANDARD SEALED BID FORM

RFP# CCDPW2026-02

FIRM NAME: __________________________________________________________

SIGNATURE OF AUTHORIZED PERSON:___________________________________

PRINT AUTHORIZED PERSON: ___________________________________________

TITLE OF AUTHORIZED PERSON: ________________________________________

ADDRESS: ___________________________________________________________

______________________________________________________________________

TELEPHONE: ________________________________________________________

FAX #:________________________________________________________________

E-MAIL __________________________________________________________

BIDDER’S FEDERAL EMPLOYERS’ IDENTIFICATION NO. ____________________

MARYLAND DEPARTMENT IDENTIFICATION______________________________

This is the number we will use to verify good-standing

BIDDER’S CONTRACTORS LICENSE AND PERMIT NUMBERS:

TYPE OF LICENSE: ___________________________ #:_________________

TYPE OF LICENSE: ___________________________ #:_________________

IF A BIDDERS AGENT:

BIDDERS AGENT (TYPED):___________________________________________

ADDRESS: ___________________________________________________________

______________________________________________________________________

Submitted by: __________________________________________________________,

(Signature of the AUTHORIZED PERSON or BIDDERS AGENT)

*This line must be signed, or the bid will be deemed incomplete*

this _________________ day of ________________ 2026.

5

Commodity Codes

• NAICS 561730Landscaping Services

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