Project Information

Bid Title

246 - Food

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

May 19, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

246 - Food

File Number: 246
Closing Date: May 26, 2026, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email: ghart@clevelandohio.gov

Bid Document

Attachment Preview

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 1 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Leondria Stephenson

216-664-7384

lstephenson@clevelandohio.gov

Procurement Folder

159571

RFB No.

RFB 7013 202600000000246

RFB Description

FOOD

RFB Closing Date/Time

May 26, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

7013

May 26, 2026 3:00 PM

SCHEDULE OF EVENTS

Group/

Line#

1 / 1 Food Service

Event Description

Commodity Description

Item Quantity/

UOM

1.00000 /

EA

Event Date

Service

Dates

Catalog

Discount

Cookout Shopping List:

Beef Hot Dogs 400 (2 per person)

Hot Dog Buns 400 (1 per hot dog)

Beef Burgers 200 (1 per person)

Hamburger Buns 200 (1 per burger)

Ketchup 4 large bottles (64 oz each)

Mustard 3 large bottles (64 oz each)

Mayonnaise 3 large jars (64 oz each)

Variety Pack of Chips 200 small bags (1 per person)

Pepsi 15 cases (12 cans per case, total 180 cans)

Sprite 15 cases (12 cans per case, total 180 cans)

Bottled Water 200 bottles

Sliced Tomatoes 20 large tomatoes (approximately 10 slices per tomato)

Sliced Onions 10 large onions (sliced into rings)

Cheese Slices 200 slices (1 per burger)

Pickles 3 large jars (1 gallon each)

BBQ Sauce, Ranch, and Other Condiments 3 bottles of each (64 oz each)

Napkins 500 (to ensure plenty are available)

Disposable Plates and Cups 300 each (extras for seconds or accidents)

Plastic Utensils 300 sets (forks, knives, and spoons)

Charcoal or Propane for the Grill Enough for 3-4 hours of cooking

Grilling Tools (Tongs, Spatulas, etc.) At least 2 sets for efficiency

Trash Bags 10 heavy-duty bags (33 gallons or larger)

Aluminum Foil 3 rolls (heavy-duty for wrapping or cooking)

Fresh Fruit (Watermelon, Grapes, etc.) 6 large watermelons and 10 lbs of grapes

The vendor will supply the food according to the agreed-upon menu, and we will purchase items based on the established list.

Ship To:

Vendor Response

Waste Collection

Waste Collection

5600 Carnegie Ave

Cleveland, OH 44103

Unit Price

$

Extension

$

Delivery Days

Day(s)

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Leondria Stephenson

216-664-7384

lstephenson@clevelandohio.gov

Procurement Folder

159571

RFB No.

RFB 7013 202600000000246

RFB Description

FOOD

RFB Closing Date/Time

May 26, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

7013

May 26, 2026 3:00 PM

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Leondria Stephenson

216-664-7384

lstephenson@clevelandohio.gov

Procurement Folder

159571

RFB Closing Date/Time

May 26, 2026 3:00 PM

RFB No.

RFB 7013 202600000000246

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

FOOD

Department/Division Public Bid Opening Date/Time

7013

May 26, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT

PRACTICES DISCLOSURE

Each bidder and/or appropriate parties should complete the DISCLOSURE and

submit it with the bid, if possible. If not submitted with the bid, it must be completed

and submitted to the Commissioner of Purchases and Supplies prior to any contract

being awarded by the City. If a bidder or appropriate parties fail to complete and

submit it, they shall not be eligible for a contract award.

Commodity Codes

• NAICS 722310Food Service Contractors

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