Project Information

Bid Title

RFP --- Commercial Tractor and Mower

Issuing Agency

Town of Coventry

Location

Rhode Island

Published Date

May 14, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP --- Commercial Tractor and Mower

Attachments

RFP - Commercial Tractor and Mower

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TOWN OF COVENTRY

DEPARTMENT OF PUBLIC WORKS

SPECIFICATIONS FOR

2026 COMMERCIAL TRACTOR/MOWER

TOWN OF COVENTRY, RI

MAY 2026

1

TOWN OF COVENTRY

DEPARTMENT OF PUBLIC WORKS

1670 Flat River Road, Coventry, RI 02816

401-822-9183 Fax 401-822-9141

ADVERTISEMENT FOR BID

2026 FREIGHTLINER CAB & CHASSIS

TOWN OF COVENTRY, RHODE ISLAND

Sealed bid for 2018 Ford F-350 4X4 Pickup will be received at the Office of the Town Clerk,

Coventry Town Hall, 1670 Flat River Road, until 10:30 a.m. on May 29, 2026, at which time they

will be opened and read aloud.

No bidder may withdraw his Bid within 90 days after the actual date of the opening thereof.

The Town of Coventry reserves the right to reject any or all bids, to waive any formalities in a bid,

to make awards to separate bidders, to make awards to more than one bidder or to accept that bid

or bids which in the judgment of the awarding authority is in the best interest of the Town.

The Bid Envelope must be clearly marked “2026 Commercial Tractor/Mower”.

TOWN OF COVENTRY

Joanne Amitrano

Town Clerk

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INFORMATION FOR BIDDERS

ARTICLE I - RECEIPT AND OPENING OF BIDS

Sealed Bid for a 2026 Commercial Tractor/Mower will be received by the Town of Coventry,

Rhode Island. at the Office of the Town Clerk, 1670 Flat River Road, Coventry, Rhode Island until

10:30 a.m. on May 29, 2026.

Bids will be publicly opened and read aloud on the above day and date at the above address in the

Town Council Chambers.

Each Bid must be submitted in a sealed envelope addressed to the Town Clerk and clearly labeled

“2026 Commercial Tractor/Mower”. The envelope shall also bear the name of the bidder and his

address.

If forwarded by mail, the sealed envelope containing the Bid must be enclosed in a second sealed

envelope addressed to the Town Clerk, Town of Coventry, Rhode Island, Coventry Town Hall,

1670 Flat River Road Coventry, RI 02816 and labeled "BID DOCUMENTS."

The Owner may consider informal any bid not prepared and submitted in accordance with the

provisions hereof and may waive any informalities in or reject any or all bids. Conditional or

qualified bids will not be accepted. Any bid received after the time and date specified shall not be

considered unless the time has been extended by mutual agreement between the Owner and the

bidder.

ARTICLE 2 - PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be filled

in, in ink or typewritten, both in words and in figures. All bids must be prepared in conformity

with and shall be based on and submitted subject to all requirements of the Specifications together

with all Addenda thereto.

ARTICLE 3 - TELEGRAPHIC MODIFICATION

Any bidder may modify his bid by telegraphic communication at any time prior to the scheduled

closing time for receipt of bids, provided such telegraphic communication is received by the

Owner prior to the closing time, and provided further, the Owner is satisfied that a written

confirmation of the telegraphic modification over the signature of the bidder was mailed and

postmarked prior to the closing time. The telegraphic communication should not reveal the bid

price but should provide the addition or subtraction or other modifications so that the final price or

items will not be known by the Owner until the sealed bid is opened. If written confirmation is not

received within two days from the closing time, no consideration will be given to the telegraphic

modification.

ARTICLE 4 - CONDITIONS

Erasures or other changes in the bid must be explained or noted over the signature of the bidder.

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ARTICLE 5 - WITHDRAWAL OF BIDS

Bids may be withdrawn personally or on written or telegraphic request dispatched by the bidder

time for delivery in the normal course of business prior to the time fixed for the opening, provided

that written confirmation of any telegraphic withdrawal over the signature of the bidder is placed in

the mail and postmarked prior to the time set for the opening of the bids. Negligence on the part of

the bidder in preparing his bid confers no right of withdrawal or modification of his bid after such

bid has been opened.

No bidder may withdraw his bid within ninety (30) days after the actual date of the opening

thereof.

ARTICLE 10 - METHOD OF AWARD LOWEST QUALIFIED BIDDER

If at the time this Contract is to be awarded the lowest base bid submitted by a responsible

qualified bidder does not exceed the amount of funds then estimated by the Owner as available to

finance the Contract, the Contract will be awarded on the base bid. If such bid exceeds such

amount, the Owner expressly reserves the right to increase or decrease any class, item, or part of

the work, and this reservation includes the omission of any such item, items, class, or part of the

work as may be decided by the Owner at unit prices submitted by the bidder to bring the Contract

within available funds; or the Owner may reject all bids. Additionally, the Owner reserves the

right to award separate portions of the project to multiple contractors

The low bidder shall supply the names and addresses of major material suppliers and

subcontractors when requested to do so by the Owner.

ARTICLE 19 - LAWS AND REGULATIONS

The bidder's attention is directed to the fact that all applicable State laws, municipal ordinances,

and rules and regulations of all authorities having jurisdiction over construction of the project

shall apply to the Contract the same as though herein written in full.

ARTICLE 20 - RHODE ISLAND SALES AND USE TAX

Equipment purchased under this contract is exempt from the Rhode Island Sales Tax. The

exemption from the Sales Tax shall be taken into account during the bidding.

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BID SPECIFICATIONS

The following are the bid specification parameter for consideration:

• 2026 Kubota F2690 or John Deere 1575 Tractor

• 72” front mower deck with side discharge with Mulching Kit

• Fully enclosed Hard Cab with Cab Dealing Kit

• Heater, A/C unit, and interior rear-view mirror

• Suspension Seat, Rear LED Work Light, Roof Mounted Strobe Light Kit

• 4 PT Debris Blower

• 51” Snowblower

• Electric Chute Deflector

• 60” Front Snow Blade

• 60” Front Snow Blade Rubber Cutting Edge

• 4 PT 66” Rotary Broom Sweeper

• Quick Male Hitch, Remote Hydraulic Kit, Hydraulic Valves

• Front Weight Bracket, All-Thread Bolt Kit

• 56 lbs. Suitcase Counter Weight

• 24-40 HP Diesel Engine

• Hydrostatic Drive Transmission 4 WD

• 24 Month Warranty

NOTE: The Town of Coventry will not be able to take passion until July 1, 2026

THIS IS NOT THE FULL EXTENT OF

CAB & CHASSIS SPECIFICATIONS

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Commodity Codes

• NAICS 333111Farm Machinery and Equipment Manufacturing
• NAICS 333112Lawn and Garden Tractor and Home Lawn and Garden Equipment Manufacturing
• NAICS 423820Farm and Garden Machinery and Equipment Merchant Wholesalers
• NAICS 444210Outdoor Power Equipment Stores
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
• NAICS 811411Home and Garden Equipment Repair and Maintenance

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