Project Information

Bid Title

City of Wheaton Wells and Storage Study

Issuing Agency

City of Wheaton

Location

Illinois

Published Date

Jun 2, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-115

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	26-115
Bid Title:	City of Wheaton Wells and Storage Study
Category:	City of Wheaton Bids - Professional Services & Consulting
Status:	Open

Description: The City of Wheaton is seeking proposals from qualified engineering firms to conduct a comprehensive Emergency Well and Storage Expansion Study. The study follows a 2026 Risk- Based Water System Analysis which identified a critical vulnerability in the City's reliance on the DuPage Water Commission (DWC) without active countermeasures. Publication Date/Time: 6/2/2026 12:00 AM Closing Date/Time: 6/23/2026 11:00 AM Related Documents: 26-115 City Of Wheaton Wells and Storage Study Final

Attachment Preview

NOTICE TO BIDDERS

REQUEST FOR PROPOSAL #26-115 CITY OF WHEATON CITY WELLS AND STORAGE STUDY

Issue Date:

Last Date for Questions:

Due Date:

Prevailing Wages:

June 2, 2026

No later than June 16, 2026 at 11:00 am (CST)

No later than June 23, 2026 no later than 11:00 am (CST)

☐ DOES APPLY ☒DOES NOT APPLY

To be considered responsive, the following documents shall be included with your submittal:

 Certificate of Insurance (as proof of insurance)

 Fee Proposal Form (Exhibit D)

 Notice of Deviations form (Exhibit E)

 Listing of Subcontractors, Consultants, and Agents Form (Exhibit F)

 References Form (Exhibit G)

 Vendor Certification Form (Exhibit H)

 Vendor Information Reporting Form (Exhibit I)

 W9 Form

Return submittal to:

City of Wheaton

Procurement Services

303 W. Wesley Street

Wheaton, IL 60187-0727

Attn: Tony Sperkowski, Procurement Officer

The successful Vendor will be required to submit the following additional documents:

• Certificate of Insurance with signed endorsements

• Signed Agreement (Exhibit B)

Page 1 of 1

Notice to Bidders

EXHIBIT A

REQUEST FOR PROPOSAL #26-115

CITY OF WHEATON WELLS AND STORAGE STUDY

INTRODUCTION

The City of Wheaton is seeking proposals from qualified engineering firms to conduct a

comprehensive Emergency Well and Storage Expansion Study. The study follows a 2026 Risk-

Based Water System Analysis which identified a critical vulnerability in the City's reliance on the

DuPage Water Commission (DWC) without active countermeasures. It is the intent of the City to

hire a single highly qualified firm that can provide the following services:

• Project Management and Scheduling: Coordinating all aspects of the study within the

2026–2028 capital planning cycle.

• Emergency Well Evaluation: Performing Level 2 constant-rate pump tests and detailed

water quality/blending analysis for all six (6) City wells to determine the costs for

rehabilitation versus full replacement.

• Storage Capacity Cost Analysis: Providing financial modeling for expanding storage

capacity to address current deficits.

• Operations & Maintenance (O&M) Projections: Determining the annual maintenance

costs required to maintain both groundwater wells and additional storage assets in a

state of permanent operational readiness.

• Reporting and Decision Support: Delivering a final roadmap and financial study to guide

the City’s critical 2028 capital investment decision point.

BACKGROUND

The City of Wheaton’s water distribution system serves over 52,000 residents and currently relies

on treated Lake Michigan water purchased from the DWC as its sole active source. A recent 2026

strategic risk analysis conducted by Arcadis U.S., Inc. identified a critical vulnerability: the system

possesses no active countermeasures to mitigate a total supply loss from the DWC. While the

City maintains six emergency groundwater wells, these assets have been tested monthly but have

not been in continuous use since 1992 and require evaluation to determine their operational

viability and compliance with modern Illinois Environmental Protection Agency (IEPA) standards.

Furthermore, the strategic risk analysis identified that the City’s current storage capacity (7.27

MG) is insufficient for its 4.57 MGD average day demand, resulting in a storage deficit of 1.87

million gallons (MG) relative to DWC’s 48-hour minimum storage mandate.

OBJECTIVES

The primary goals of this study, framed as a Water Quality in Emergency Preparedness project,

include, but are not limited to:

• Emergency Well Evaluation: Determine the feasibility, cost, and water quality impacts

of utilizing all six Wheaton wells as primary emergency supply sources for up to 30 days

without full treatment (excluding chlorination).

• Storage Expansion Analysis: Develop a cost-effective roadmap to reach the DWC

required volume of storage (providing a full 48-hour supply).

Page 1 of 6

Scope of Services

EXHIBIT A

REQUEST FOR PROPOSAL #26-115

CITY OF WHEATON WELLS AND STORAGE STUDY

• Long-Term O&M Planning: Project annual maintenance costs for both operational wells

and storage assets to ensure permanent operational readiness.

• Alternate Options: Develop alternate options to address the risk associated with

providing water during a key supplier outage.

SCOPE OF SERVICES TO INCLUDE, BUT NOT LIMITED TO:

Task 1: Technical Assessment of All Wheaton Wells

• Level 2 Pump Testing: Conduct a constant-rate pump test for each of the six wells to

evaluate drawdown, production capacity, aquifer health, and equipment stress.

• Water Quality Desktop Study: Perform a desktop analysis comparing well water samples

against the well supply. This must evaluate disinfection and corrosion control needs, as

well as secondary standards such as Iron, Manganese, and Zinc.

• Blending & Lead Analysis: Analyze the impacts of shifting from surface water to

groundwater, specifically regarding Lead Service Lines (LSLs) and potential water quality

issues impacting public health.

• Rehab vs. Replacement Costing: Provide estimates to rehabilitate legacy equipment

versus full replacement to meet modern IEPA standards.

Task 2: Storage Expansion & Financial Analysis

• Infrastructure Alternatives: Provide high-level options to increase total system storage

to meet requirements.

• Siting Study: Evaluate land acquisition needs or the use of existing municipal sites (e.g.,

Fire Station adjacent to President site).

Task 3: Operations & Maintenance (O&M) Costing

• Upfront Cost: Provide construction costs for additional storage and pumping stations.

• Groundwater O&M: Estimate annual costs for routine monthly testing, sampling, and

chemical (chlorine) system maintenance.

• Storage O&M: Provide a maintenance budget for storage assets, including mixers,

cathodic protection, and recoating.

Task 4: Effective Countermeasure Options

• Risk Mitigation ROI: Provide additional countermeasure options and their respective

returns on investment should the City experience a key supplier outage from the DWC.

Page 2 of 6

Scope of Services

EXHIBIT A

REQUEST FOR PROPOSAL #26-115

CITY OF WHEATON WELLS AND STORAGE STUDY

DELIVERABLES

• Technical Memorandum: Results of the constant-rate pump tests and comprehensive

water quality findings for all six City wells.

• Capital Roadmap: Recommended project timeline for 2028 and beyond.

PROPOSAL REQUIREMENTS

Proposals must include the following components:

• Company Qualifications: Description of relevant experience in municipal hydrogeological

studies, Level 2 constant-rate well pump testing, and water storage infrastructure

financial modeling.

• Staffing Plan: Proposed staffing levels and technical expertise, specifically including

licensed hydrogeologists and professional engineers experienced in Illinois water system

regulations.

• Pricing: A total project cost and a per-well rate (broken down by Level 2 pump testing,

water quality analysis, and storage infrastructure costing).

• Timeline: A proposed project schedule to complete all technical evaluations and the final

resiliency roadmap within the 2026–2028 capital planning window.

• Licensing/Insurance: Proof of required professional licenses and insurance certificates as

outlined in the City’s standard professional service requirements.

CONTRACT TERM

The initial term of the contract shall be for 12 months. Pricing shall be fixed for the term of the

contract.

COMPENSATION

Fees for services will be based on a cost plus not to exceed basis using a unit price per well tested

or an hourly rate for engineering analysis. Direct costs, such as laboratory water quality testing,

will be charged at the actual rate incurred with no markup

PROJECT TIMELINE

• RFP Issue Date: June 1, 2026

• Proposal Due Date: June 23, 2026

• Contract Award: July 1, 2026

• Work Commencement: Summer 2026

• Project Completion: Fall 2027

This is a tentative schedule only. Dates and events may be revised if in the best interest of the

City.

Page 3 of 6

Scope of Services

EXHIBIT A

REQUEST FOR PROPOSAL #26-115

CITY OF WHEATON WELLS AND STORAGE STUDY

SUMBMITTAL REQUIREMENTS

The City asks that your response include the following information, in tabbed sections, for

evaluation.

DO NOT SUBMIT PERFORATED PAGES, NOR BIND YOUR PROPOSAL IN ANYTHING OTHER THAN

PAPER CLIPS OR BINDER CLIPS.

1. Firm Information and Qualifications

• Provide a description of the Firm, including the number of professional personnel,

years in business, office location(s), hours of operation, organizational structure (e.g.,

corporation, partnership, sole practitioner, etc.), areas of expertise, etc.

• Firm to identify interest and/or ability to assign a staff member exclusively to the City

of Wheaton inclusive, as an option, of working on site within City facilities.

• Describe the readiness and ability of your Firm to provide the services requested.

Amount of current work and staff’s availability to provide the requested services at

this time. Firms shall identify the scheduling availability of inspectors.

2. Project Team and Experience

• Provide a listing of proposed project personnel and include a description of

professional capability, project experience, education, training, and

certifications/licenses.

• Identify any consultants/sub-consultants that you would expect to use, noting

relevant disciplines. Include resumes and information regarding those Firm(s)

qualifications.

3. Technical and Management Approach

Describe your approach in terms of management, organization, process, tools and

techniques, staff, and quality assurance/quality control. Identify capabilities for providing

an “expedited” process.

4. Fee Proposal

Fee proposals shall be submitted on the attached Fee Proposal form (Exhibit D). No

substitutions. Fee proposals shall include all costs associated with labor, materials, tools,

vehicles, and equipment necessary to complete services in accordance with specifications

of this proposal.

Firms are encouraged to provide information and pricing, on a separate page(s), related

to additional services or capabilities the City may consider.

5. Procurement Forms

• Fee Proposal Form (Exhibit D)

• Notice of Deviations Form (Exhibit E)

• Listing of Subcontractors, Consultants and Agents Form (Exhibit F)

• References Form (Exhibit G)

Page 4 of 6

Scope of Services

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 541330Engineering Services
• NAICS 541690Other Scientific and Technical Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.