Project Information

Bid Title

Printing of Absentee Ballot Envelopes w/ Distrib & Freight

Issuing Agency

State Government of Maine

Location

Maine

Published Date

Jul 29, 2025

Closing Date

Aug 11, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ -  29A -  25072800000000000029

Original Source

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Bid Documents

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Project Description

Solicitation: 25072800000000000029        Printing of Absentee Ballot Envelopes w/ Distrib & Freight Issued: 7/29/25 Last Amended: Current Status:  Open
Start Date: Closing Date: 8/11/25 4:00 PM EDT Doc Dept: SECRETARY OF STATE Time Left: 12 Days, 20:05:31 Buyer Name: Martha Verhille Category: Type: Request for Quotes(RFQ)	Response Options

Buyer Information

Martha Verhille(MARTHA.A.VERHILLE@MAINE.GOV) Phone:207-624-9842  Fax:

Additional Dates

Bid Opening Date: Award Date: Intent Posted Date: More... see Events tab

Lot 1: Default Commodity Group

Description	Requested	More Information
1. Absentee Ballot Envelope, CIV-I, #12 Envelope, Size 4-3/4" x 11". To be printed, two sides, full face printing on both flap and body of backside, 1/1 black ink on 24# white wove stock with gummed flap and side seam.	Specifications : Absentee Ballot Envelope, CIV-I, #12 Envelope, Size 4-3/4" x 11". To be printed, two sides, full face printing on both flap and body of backside, 1/1 black ink on 24# white wove stock with gummed flap and side seam. Quantity : 157.00000 Unit : Thousand Requested Delivery Date : 9/19/2025	View Purchase History Expand All Collapse All Product Specs Product Specs Commodity Code : 96600 PRINTING AND TYPESETTING SERVICES Manufacturer : Alternate Specifications Allowed : Yes Manufacturer Part Number : Drawing Number : Product/Category Number : Piece Number : Serial Number : Color : Specification Number : Size : Warranty : Model Number : Shipping/Billing Shipping/Billing Ship To Bill To Augusta - COB 4th floor Augusta - COB 4th floor COB - 4th floor 101 State House Station Augusta, ME 04330 Augusta, ME 04333 US US Attention : Patricia McAllian-Ayinde Attention : Patricia McAllian-Ayinde Shipping Instructions : See spreadsheet for shipping of envelopes. Larger quantities will ship directly to the municipal clerk (information provided). Remainder of the envelopes will ship directly to the Division of Elections (inside delivery to 4th floor, Burton Cross Building, 111 Sewall Street, Augusta, ME 04333. Billing Instructions : Shipping Method : Free on Board : Shipping Specs Shipping Specs MSDS Required? : No Packing Instructions : Hazardous Materials : Detailed Instructions : Handling Instructions : Additional Instructions : Line Item Preference Line Item Preference Preference 1 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 2 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 3 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 4 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 5 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0
2. Absentee Ballot Envelope, CIV-O, #14 Envelope, Size 5" x 11 1/2". To be printed full face only, black ink on 24# white wove recycled stock with gummed flap and diagonal seam.	Specifications : Absentee Ballot Envelope, CIV-O, #14 Envelope, Size 5" x 11 1/2". To be printed full face only, black ink on 24# white wove recycled stock with gummed flap and diagonal seam. Quantity : 60.00000 Unit : Thousand Requested Delivery Date : 9/19/2025	View Purchase History Expand All Collapse All Product Specs Product Specs Commodity Code : 96600 PRINTING AND TYPESETTING SERVICES Manufacturer : Alternate Specifications Allowed : Yes Manufacturer Part Number : Drawing Number : Product/Category Number : Piece Number : Serial Number : Color : Specification Number : Size : Warranty : Model Number : Shipping/Billing Shipping/Billing Ship To Bill To Augusta - COB 4th floor Augusta - COB 4th floor COB - 4th floor 101 State House Station Augusta, ME 04330 Augusta, ME 04333 US US Attention : Patricia McAllian-Ayinde Attention : Patricia McAllian-Ayinde Shipping Instructions : See spreadsheet for shipping of envelopes. Larger quantities will ship directly to the municipal clerk (information provided). Remainder of the envelopes will ship directly to the Division of Elections (inside delivery to 4th floor, Burton Cross Building, 111 Sewall Street, Augusta, ME 04333. Billing Instructions : Shipping Method : Free on Board : Shipping Specs Shipping Specs MSDS Required? : No Packing Instructions : Hazardous Materials : Detailed Instructions : Handling Instructions : Additional Instructions : Line Item Preference Line Item Preference Preference 1 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 2 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 3 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 4 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 5 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0
3. Absentee Ballot Envelope, MIL-I, #12 Envelope, Size 4-3/4" x 11". To be printed, two sides, full face printing on both flap and body of backside, 1/1 black ink on 24# white wove stock with gummed flap and side seam.	Specifications : Absentee Ballot Envelope, MIL-I, #12 Envelope, Size 4-3/4" x 11". To be printed, two sides, full face printing on both flap and body of backside, 1/1 black ink on 24# white wove stock with gummed flap and side seam. Quantity : 6.50000 Unit : Thousand Requested Delivery Date : 9/19/2025	View Purchase History Expand All Collapse All Product Specs Product Specs Commodity Code : 96600 PRINTING AND TYPESETTING SERVICES Manufacturer : Alternate Specifications Allowed : Yes Manufacturer Part Number : Drawing Number : Product/Category Number : Piece Number : Serial Number : Color : Specification Number : Size : Warranty : Model Number : Shipping/Billing Shipping/Billing Ship To Bill To Augusta - COB 4th floor Augusta - COB 4th floor COB - 4th floor 101 State House Station Augusta, ME 04330 Augusta, ME 04333 US US Attention : Patricia McAllian-Ayinde Attention : Patricia McAllian-Ayinde Shipping Instructions : See spreadsheet for shipping of envelopes. Larger quantities will ship directly to the municipal clerk (information provided). Remainder of the envelopes will ship directly to the Division of Elections (inside delivery to 4th floor, Burton Cross Building, 111 Sewall Street, Augusta, ME 04333. Billing Instructions : Shipping Method : Free on Board : Shipping Specs Shipping Specs MSDS Required? : No Packing Instructions : Hazardous Materials : Detailed Instructions : Handling Instructions : Additional Instructions : Line Item Preference Line Item Preference Preference 1 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 2 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 3 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 4 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 5 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0
4. Absentee Ballot Envelope, MIL-O, #14 Envelope, Size 5" x 11 1/2". To be printed full face only, black ink on 24# white wove recycled stock with gummed flap and diagonal seam.	Specifications : Absentee Ballot Envelope, MIL-O, #14 Envelope, Size 5" x 11 1/2". To be printed full face only, black ink on 24# white wove recycled stock with gummed flap and diagonal seam. Quantity : 6.50000 Unit : Thousand Requested Delivery Date : 9/19/2025	View Purchase History Expand All Collapse All Product Specs Product Specs Commodity Code : 96600 PRINTING AND TYPESETTING SERVICES Manufacturer : Alternate Specifications Allowed : Yes Manufacturer Part Number : Drawing Number : Product/Category Number : Piece Number : Serial Number : Color : Specification Number : Size : Warranty : Model Number : Shipping/Billing Shipping/Billing Ship To Bill To Augusta - COB 4th floor Augusta - COB 4th floor COB - 4th floor 101 State House Station Augusta, ME 04330 Augusta, ME 04333 US US Attention : Patricia McAllian-Ayinde Attention : Patricia McAllian-Ayinde Shipping Instructions : See spreadsheet for shipping of envelopes. Larger quantities will ship directly to the municipal clerk (information provided). Remainder of the envelopes will ship directly to the Division of Elections (inside delivery to 4th floor, Burton Cross Building, 111 Sewall Street, Augusta, ME 04333. Billing Instructions : Shipping Method : Free on Board : Shipping Specs Shipping Specs MSDS Required? : No Packing Instructions : Hazardous Materials : Detailed Instructions : Handling Instructions : Additional Instructions : Line Item Preference Line Item Preference Preference 1 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 2 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 3 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 4 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 5 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0
5. Absentee Ballot Envelope, UOCAVA-I, #12 Envelope, Size 4-3/4" x 11". To be printed, two sides, full face printing on both flap and body of backside, 1/1 black ink on 24# white wove stock with gummed flap and side seam.	Specifications : Absentee Ballot Envelope, UOCAVA-I, #12 Envelope, Size 4-3/4" x 11". To be printed, two sides, full face printing on both flap and body of backside, 1/1 black ink on 24# white wove stock with gummed flap and side seam. Quantity : 5.00000 Unit : Thousand Requested Delivery Date : 9/19/2025	View Purchase History Expand All Collapse All Product Specs Product Specs Commodity Code : 96600 PRINTING AND TYPESETTING SERVICES Manufacturer : Alternate Specifications Allowed : Yes Manufacturer Part Number : Drawing Number : Product/Category Number : Piece Number : Serial Number : Color : Specification Number : Size : Warranty : Model Number : Shipping/Billing Shipping/Billing Ship To Bill To Augusta - COB 4th floor Augusta - COB 4th floor COB - 4th floor 101 State House Station Augusta, ME 04330 Augusta, ME 04333 US US Attention : Patricia McAllian-Ayinde Attention : Patricia McAllian-Ayinde Shipping Instructions : See spreadsheet for shipping of envelopes. Larger quantities will ship directly to the municipal clerk (information provided). Remainder of the envelopes will ship directly to the Division of Elections (inside delivery to 4th floor, Burton Cross Building, 111 Sewall Street, Augusta, ME 04333. Billing Instructions : Shipping Method : Free on Board : Shipping Specs Shipping Specs MSDS Required? : No Packing Instructions : Hazardous Materials : Detailed Instructions : Handling Instructions : Additional Instructions : Line Item Preference Line Item Preference Preference 1 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 2 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 3 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 4 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 5 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0
6. Distribution & Freight of all Absentee Envelopes	Specifications : Distribution & Freight of all Absentee Envelopes Quantity : 1.00000 Unit : Lot Requested Delivery Date : 9/19/2025	View Purchase History Expand All Collapse All Product Specs Product Specs Commodity Code : 91558 Mailing Services (Incl .Addressing, Collating, Packaging, So Manufacturer : Alternate Specifications Allowed : Yes Manufacturer Part Number : Drawing Number : Product/Category Number : Piece Number : Serial Number : Color : Specification Number : Size : Warranty : Model Number : Shipping/Billing Shipping/Billing Ship To Bill To Augusta - COB 4th floor Augusta - COB 4th floor COB - 4th floor 101 State House Station Augusta, ME 04330 Augusta, ME 04333 US US Attention : Patricia McAllian-Ayinde Attention : Patricia McAllian-Ayinde Shipping Instructions : See spreadsheet for shipping of envelopes. Larger quantities will ship directly to the municipal clerk (information provided). Remainder of the envelopes will ship directly to the Division of Elections (inside delivery to 4th floor, Burton Cross Building, 111 Sewall Street, Augusta, ME 04333. Billing Instructions : Shipping Method : Free on Board : Shipping Specs Shipping Specs MSDS Required? : No Packing Instructions : Hazardous Materials : Detailed Instructions : Handling Instructions : Additional Instructions : Line Item Preference Line Item Preference Preference 1 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 2 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 3 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 4 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0 Preference 5 : Weighting Factor % : 0.0 Dollar Cap $ : 0.0

Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)

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