Project Information

Bid Title

D 11 2 Janitorial Services For Beaver

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 24, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065905

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/24/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065905	Solicitation/Project Title:	D 11-2 Janitorial services for Beaver
Description:	Procurement is for Beaver Co.  155 Stewart Avenue, Rochester PA  facility janitorial and janitorial supply services.

Department Information
Department/Agency:	Department of Transportation	Delivery Location:	155 Stewart Avenue  Rochester  Pa  15074
County:	Beaver	Duration:	1 year

Contact Information
First Name:	Lucy	Last Name:	Binotto
Phone Number: (XXX-XXX-XXXX)	412-429-4878	Email:	LBINOTTO@PA.GOV

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	04/24/26
Solicitation Due Date:	05/07/26	Solicitation Due Time:	11:00 AM
Solicitation Opening Date:	05/07/26	Solicitation Opening Time:	11:30 AM
Opening Location:	45 Thoms Run Road  Bridgeville  Pa  15017
No. of Addendums:	0
Amended Date:	04/24/26

Related Solicitation Files

Original Files Janitorial serv main building specs.pdf Attachment B - Terms and Conditions.pdf Facility Overview Form-Janitorial Services_Dist 11-2 Main bldg.xls 1.1 Contractor Information Form.pdf Anti-Sweatshop Clause.doc BOP-2201 EO 2021-06 Worker Protection Form BOP.docx Domestic Workforce Utilization Certification Form-Multiple Award.doc ENHANCED MINIMUM WAGE PROVISIONS.pdf OS-501.pdf OS-52.pdf

Attachment Preview

EXHIBIT “A” Revised 04/22/2026

SPECIFICATIONS FOR JANITORIAL SERVICES

155 Stewart Avenue

Rochester, PA 15074

Maintenance District 11-2, Beaver County

A. Purpose of the RFQ:

To procure a Contractor for facility Janitorial services and supplies Monday through Friday for

PennDOT Engineering District 11-2. PennDOT reserves the right to solicit IFB’s and award work for

additional contracts or Contractor’s, to run concurrently with this contract, under different payment

type structures such as lump sum or different units of measures.

B. Contractor qualification:

This bid solicitation has been reserved for Small Business Contracting. Only those Bidders certified

as DGS Small Businesses through the Small Business Contracting Program may submit a bid for

these services.

C. Contract Term:

The initial term of the resulting PO shall be for a 1 (one) year period from July 1, 2026 to June 30,

2027. The term may be renewed for an additional 4 (four) – 1 (one) year periods by mutual consent,

each renewal may include up to a 3% increase determined by the Department. Should the

Department seek to exercise a contract renewal option, the vendor will be sent a renewal notice at

least 90 days prior to the end of each validity period. The department reserves the right to extend

any single term, upon written notification to the vendor, of the resulting PO up to 90 days.

D. Pre-Quote Meeting and Questions and Answers:

There will be no pre-quote meeting for this IFB. Site visit is suggested and permitted upon request.

All questions pertaining to Solicitation #6100065905 must be made prior to May 5, 2026 at 2:00 pm

(EST). All questions and answers will be posted to the Solicitation in eMarketplace for public viewing.

Please send your questions via email to Lucy Binotto at lbinotto@pa.gov.

E. Subcontracting:

If applicable, Contractor shall provide a subcontracting detailed plan for subcontractors, including

small and diverse business subcontractors, who will be assigned to the Project. Subcontractors

under this RFQ, do not need to be a qualified ITQ Contractor since the prime contractor assumes

responsibility for all services whether or not it provides services. Upon award of the contract resulting

from this RFQ, subcontractors included in the quote submission are deemed approved. For each

position to be subcontracted please provide:

1. Name of Subcontractor

2. Primary contact name and email

3. Address of subcontractor

4. Description of employees by job category assigned to this project and

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5. Resumes (if appropriate and available)

Above information, if applicable must be included with the bid submission.

F. Project Management:

1. The PennDOT Project Manager for this contract will be the County Equipment Manager or

their designee. The County Management may change the PennDOT Manager as they deem

necessary.

2. Within 24 hours after receiving notification of award, the awarded Contractor must submit the

Contractor Information Form . The requested information must contain the name of the

Contractor representative, the Contractor’s Representative’s 24 hour a day cell phone number

and email address to rkulwicki@pa.gov.

3. Contractor Communications: Contractor will ensure a cell phone is always available at the job

site, as a means of communication with the PennDOT Project Manager or designee.

4. Notification of Work and Project Mobilization.

a. The PennDOT Manager or designee will give notice of work to the Contract Representative

via email, phone or in person. Upon the submission of the notice of work, the Contractor

will have 10 days for details of work to start at the validity date. Should the Contractor fail to

mobilize and provide the requested items within the prescribed time, the Contractor may be

declared in “Default” and their contract may be subject to cancellation as prescribed in the

Terms and Conditions off this IFB.

5 Project Kick-Off Meeting: The Project Kick-off Meeting will be scheduled by the PennDOT

Project Manager or designee and will occur within 5 to 10 business days after the Fully

Executed Purchase Order is delivered to the awarded Contractor. The Contractor’s

Representative designee must be present. The meeting will be held at 155 Stewart Avenue,

Rochester facility. Topics to be discussed include services, insurance, storage location and

specifications.

6. Work Schedule:

a. Work associated with this project is to be performed Monday through Friday. The PennDOT

Project Manager or designee may authorize work on Saturday or Sunday, as necessary. No

work shall be scheduled to occur on the following holidays, unless written permission to do so

is provided by the PennDOT Project Manager or designee.

1. New Year’s Day

2. Dr. Martin Luther King Jr. Day

3. President’s Day

4. Memorial Day

5. Independence Day

6. Labor Day

7 Indigenous People’s Day

8. Veteran’s Day

9 Thanksgiving Day

10. Day after Thanksgiving Day

11 Christmas Day

The following Monday will be recognized as the day when no work is to be scheduled

for all holidays occurring on a Sunday, and the Friday before will be recognized as the day

when no work is to be scheduled for all holidays occurring on a Saturday.

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G. Service Details:

Contractor provides the following janitorial services, including all supplies, including paper products

(tissue paper and paper towels), mops, brooms, buckets, trash can liners, cleaning materials, vacuum

cleaner, urinal screens/deodorizers, etc. PENNDOT will provide the vendor with a small storage

cabinet for storing paper supplies and cleaning materials.

SERVICE ADDRESS - 155 STEWART AVENUE, ROCHESTER, PA 15074

AREA OF SERVICE: Front Office Area, includes: Lobby, Hallways, Manager’s Office, Kitchen Area,

Conference Room, and (2) Garage Offices

Frequency of service:

Daily:

• Empty and re-line all waste baskets.

• Sweep and wet mop using floor cleaning solution on all tile floors – vendor to roll-up carpeting

prior to cleaning tile floors. Vacuum all carpeting including floor mats. Vendor shall spot spray

all soiled carpeting with a general purpose carpet cleaner.

• Contractor shall also be responsible for spray buffing all flat surfaces, including tops of filing

cabinets, partitions, desks; conference room tables, lunchroom table, and kitchen counter tops.

Clean computer tops and phones.

• Clean (wash) entrance door windows, window at receptionist office, and 12” x 12” window on

door at garage entrance.

• Clean window sills on all exterior windows.

• Vendor shall seal and stage trash in a central location for disposal on a daily basis.

• Containers identified for recycled office paper will be emptied, as needed, into a centrally located

container identified for recycled paper.

Semi-Annual:

• Wash all outside windows (inside and out). Remove all carpet stains and shampoo carpeting.

Strip and wax tile floors.

Semi-Annual:

• Wash vents, lights, and walls. Clean filing room, spray buff all flat surfaces of all filing

cabinets, clean exterior of all filing cabinets.

AREA OF SERVICE: Filing Room in Front Office Area

Frequency of service:

Semi-Annual:

• Remove all carpet stains and shampoo carpeting. Clean the top of all filing cabinets.

AREA OF SERVICE: Two Restrooms in Front Office Area

Frequency of service:

Daily:

• Empty and re-line all waste baskets.

• Sweep and wet mop floors using general purpose cleaning solution.

• Fill all soap dispensers, wash mirrors, and clean sinks.

• Supply and install tissue paper as required.

• Disinfect urinals, install urinal screens as required.

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• Clean and disinfect inside of water closet and clean exterior of water closet.

Semi-Annual:

• Wash outside window, strip, and wax floors. Wash outside windows (inside and out).

Semi-Annual:

• Wash vents, lights, and walls, clean exterior of all filing cabinets.

AREA OF SERVICE: Two Restroom’s in Garage

Frequency of service:

Daily:

• Empty and re-line all waste baskets.

• Sweep floors – disinfecting with general purpose bleach.

• Fill all soap dispensers, wash mirrors, and clean sinks.

• Supply and install tissue paper as required.

• Disinfect urinals, install urinal screens as required.

• Clean and disinfect inside of water closet and clean exterior of water closet.

AREA OF SERVICE: Garage Area and Garage Break Room

Frequency of service:

Daily:

• Empty all trash cans (may vary in size) in garage, break room and hallways. Vendor to furnish

and install trash liners as required.

• Clean break room (lunchroom area), sweep floor on a daily basis, clean vending machines as

required.

• Clean the top of the lunchroom table.

NOTES:

………Vendor shall meet all terms and conditions of the contract as outlined by the Commonwealth.

………Vendor must make sure they close and secure all windows in the front office area and

restrooms; locking all doors before they leave on a daily basis.

………Vendor shall begin work on a daily basis between 3:00PM to 5:00PM. Vendor shall begin work

in the garage areas before the front office area. Once a daily schedule has been established, vendor

shall maintain a routine schedule to minimize impact on our operations.

………Daily does not include weekends or 10 state holidays.

H. Estimated Quantities:

All quantities are estimated and may not reflect actual quantities. The estimated quantities are

indicated on the IFB. PennDOT reserves the right to award any or all of the Pay Items on the Cost

Sheet.

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I. Insurance Requirements:

The awarded vendor shall be responsible for any costs and obtaining insurance requirements

outlined in the attached OS-52, copy must be provide to the Department prior to any start of work.

M. Property Damage:

The Contractor shall repair or replace any of PennDOT’s property, real or physical, or private

property damaged during the performance of their duties at no additional cost to PennDOT

N. Reporting:

1. Confirmation of Services Reporting

a. A completed Confirmation of Service Form (OS-501) shall be submitted by the

Contractor to the PennDOT Project Manager or designee, for review and verification, on a

monthly basis.

b. The PennDOT Project Manager or designee will notify the Contractor if corrections are

needed.

c. Each OS-501 Form shall be itemized, include sufficient detail, and coordinate with the line

items on the Purchase Order.

2. Reporting Forms Modifications: PennDOT reserves the right, throughout the life of the

contract, to make changes to form OS-501, including instructions, content, and all other

requirements.

O. Billing and Payments:

1. Invoices shall be submitted by the Contractor on a monthly basis, for further instructions

regarding invoicing, see the contract Terms and Conditions. See sample invoice attached

to the RFQ.

2. Untimely and incomplete submission of Form OS-501 and any required supporting

documentation may delay processing of a “proper invoice” as required by the IFB’s Terms

and Conditions.

3. Material Contingency: The Department shall add an additional dollar amount of $1,000.00

to each rolling year on the awarded PO. This is to be used for any unforeseeable issue that

may arise during the course of the contract. Prior to billing for this line item, the vendor is

required to seek written permission from the County Equipment Manager to do so.

4. PennDOT is tax exempt – no taxes are to be included in bid price.

P. Worker Protection:

Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the

Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy

work environment and the protections Afforded them through labor laws. To that end,

Contractors, and grantees of the Commonwealth must certify that they are in compliance with all

applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made

through the Worker Protection and Investment Certification Form (BOP-2201) and submitted with

bid, proposal and quote.

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Commodity Codes

• NAICS 561720Janitorial Services

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