Project Information

Bid Title

Opens April 28 ? 2026 Street Resurfacing Program Phase II ? Specifications

Issuing Agency

Effingham city

Location

Illinois

Published Date

Apr 20, 2026

Closing Date

Apr 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Opens April 28 – 2026 Street Resurfacing Program Phase II – Specifications Public Works bids

Posted on April 20, 2026

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SPECIFICATIONS

FOR

2026

Street Resurfacing Program Phase II

PREPARED BY

LUKE A. THOELE, P.E.

CITY ENGINEER

201 EAST JEFFERSON AVENUE

P.O. BOX 648

EFFINGHAM, ILLINOIS

April 2026

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Contents

NOTICE TO CONTRACTORS............................................................................................................................ 3

SPECIAL PROVISIONS..................................................................................................................................... 4

SCOPE OF WORK........................................................................................................................................ 4

PAYMENT AND PERFORMANCE BOND ...................................................................................................... 4

LIQUIDATED DAMAGES.............................................................................................................................. 5

PREVAILING WAGE..................................................................................................................................... 5

SUBSTANCE ABUSE AND PREVENTION PROGRAM .................................................................................... 5

INSURANCE................................................................................................................................................ 6

CONTRACTOR RESPONSIBLE FOR LOCATING AND MAINTAINING UTILITES .............................................. 6

WORK TO BE PERFORMED BY OTHERS ...................................................................................................... 7

SEQUENCE OF CONSTRUCTION ................................................................................................................. 7

TRAFFIC CONTROL COMPLETE .................................................................................................................. 8

TIME BETWEEN OPERATIONS .................................................................................................................... 8

P.C.C. DRIVEWAY PAVEMENT ..................................................................................................................... 8

HMA SURFACE REMOVAL .......................................................................................................................... 9

HOT-MIX ASPHALT BINDER AND SURFACE COURSE .................................................................................. 9

ASHPALT FIBER ADDITIVE......................................................................................................................... 10

SIDEWALK REMOVAL ............................................................................................................................... 11

GRADING AND SUBGRADE PREPARATION............................................................................................... 12

P.C.C. SIDEWALK....................................................................................................................................... 12

DETECTABLE WARNING ........................................................................................................................... 12

COMBINATION CONCRETE CURB AND GUTTER ...................................................................................... 12

REMOVAL OF UNSUITABLE MATERIAL..................................................................................................... 13

ADJUST WITH NEW SANITARY FRAME AND LID ...................................................................................... 13

PAINT PAVEMENT MARKINGS.................................................................................................................. 14

IDOT PAY ITEMS ....................................................................................................................................... 14

CLEANUP.................................................................................................................................................. 14

CONTRACT................................................................................................................................................... 15

PROPOSAL ................................................................................................................................................... 17

REFERENCES ............................................................................................................................................ 18

SCHEDULE OF PRICES .............................................................................................................................. 19

NOTICE OF AWARD...................................................................................................................................... 21

NOTICE TO PROCEED................................................................................................................................... 22

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NOTICE TO CONTRACTORS

Sealed proposals for the City of Effingham, 2026 Street Resurfacing Program Phase II will be received by the City of

Effingham, Illinois, 201 E. Jefferson, Effingham, IL 62401 in the office of the City Clerk until 11:00 am. April 28th,

2026, and will then be publicly opened and read in the Council Chambers.

The proposed work is officially known as “2026 Street Resurfacing Program Phase II” for the City of Effingham,

Effingham, Illinois. The project shall consist of milling the existing bituminous surface and resurfacing with hot-mix

asphalt pavement to the thickness shown herein and other miscellaneous work.

The Contract Documents, consisting of the Notice to Contractors, Special Provisions, Contract, Proposal, Notice of

Award, Notice to Proceed, Change Order, Specifications, Addenda may be examined at the following locations:

Plans, specifications, and documents are on file on the City’s website at https://www.effinghamil.com/bids-and-

tabulations/

Each proposal shall contain the name of every person or firm interested in the same and shall be accompanied by a

bid bond, bank cashier’s check, bank draft or certified check for not less than five (5) percent of the amount of the

bid. A surety bond for the full amount of the award is required. Failure on the part of the contractor to deliver the

materials within the time specified or to do the work as specified herein will be considered just cause to forfeit the

surety as provided in Article 108.10 of the State of Illinois Standard Specifications for Road and Bridge Construction,

adopted January 1, 2022.

The City of Effingham reserves the right to reject any or all bids, waive or not waive any informality in the bids, and

to accept any bid which it deems most favorable to the City.

Proposals must be submitted to the City Clerk’s Office, City of Effingham on a form furnished by the Municipality,

which may be obtained in the contract and shall be enclosed in a separate and sealed envelope endorsed “2026

Street Resurfacing Program Phase II”.

It is agreed that this bid may not be withdrawn for a period of 45 days from opening thereof or it will be subject to

forfeit the 5% Bid Bond provided with the bid.

It is anticipated that a Notice of Award of a contract will be issued within 30-to-45 days of the date bids are

received and that a Notice to Proceed will be issued within 10 days of the date of the Notice of Award if contractor

provides proper insurance and bonding in a timely manner.

Contractor shall not pay less than the prevailing wage to all laborers, workmen, and mechanics performing work

under this contract, and shall comply with the requirements of the Illinois Wages of Employees on Public Works Act

(820ILCS 130/1-12).

Work on this project is subject to the Illinois Substance Abuse Prevention on Public Works Project Act as enacted by

P.A. 95-0635.

BY ORDER OF THE CITY COUNCIL

CITY OF EFFINGHAM, ILLINOIS

Steven W. Miller, City Administrator

Date: ____________________________

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SPECIAL PROVISIONS

The following Special Provisions supplement the “Standard Specifications for Road and Bridge

Construction of the State of Illinois”, adopted January 1, 2022, and the Supplemental Specifications and

Recurring Special Provisions, which govern the 2026 Street Resurfacing Program, City of Effingham,

Illinois, and in case of conflict with any contract documents, Article 105.05 shall apply.

SCOPE OF WORK

The work included in this section consists of surface removal and placement of hot-mix asphalt

pavement.

The proposed work is in various locations throughout the City of Effingham. The proposed work includes

the following locations:

1) Jefferson Avenue from Maple Street to the railroad tracks

2) Merchant Street from Jefferson Avenue to the Fayette right-of-way

3) Washington Avenue at Front Street

4) Market Avenue from 4th Street to 3rd Street

5) Market Avenue from 3rd Street to 2nd Street

The quantities shown in the proposal are the approximate quantities required to complete the work.

The City reserves the right to delete up to twenty-five percent (25%) of the work for budgetary reasons

or due to conflicts with other construction work.

PAYMENT AND PERFORMANCE BOND

Section 102 of the Standard Specifications for Road and Bridge Construction shall be revised as follows:

The Contractor shall deliver a payment and performance bond to the City Clerk in the total amount of

the contract at the time the contract is executed by the City.

Such bond shall be conditioned for the completion of the contract, for the payment of material used in

such work and for all labor performed in such work, whether by subcontractor or otherwise.

Each such bond is deemed to contain the following provisions whether such provisions are inserted in

such bond or not:

“The principal and sureties on this bond agree that all the undertakings, covenants, terms, conditions

and agreements of the contract or contracts entered into between the principal and the City will be

performed and fulfilled and to pay all persons, firms and corporations having contracts with the principal

or with subcontractors, all just claims due them under the provisions of such contracts for labor

performed or materials furnished in the performance of the contract on account of which this bond is

given, when such claims are not satisfied out of the contract price of the contract on account of which

this bond is given, after final settlement between the City and the principal has been made.”

The bond required by this Section may be acquired from an Illinois company, agent or broker of the

contractor’s choice, except that the bond supplier shall be rated A (Excellent) or A+ (Superior), Financial

Size Category Class XII or larger, in the most recent issue of Best’s Key Rating Guide published by A.M.

Best Company of Old wick, New Jersey 08858.

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FOR ALL CONTRACTS UNDER $100,000, a bank letter of credit from a local (Effingham County) bank

setting forth all of the conditions herein before stated and signed and attested to by two officers of said

bank and the Contractor shall be considered to be acceptable under this section.

LIQUIDATED DAMAGES

It is understood and agreed that time is of the essence in the performance of the Contract and that

failure on the part of the Contractor to complete the contract work in the time herein set forth will result

in certain loss and damages to the Owner. Failure on the contractor’s part to complete such work shall

be considered just cause for forfeit of his/her surety bond.

See the Special Provision for “Work Performed by Others”. A portion of the work may be delayed until

August 1.

In case the Contractor of the work shall fail or neglect to complete any section of work on or before

November 30, 2026, then said Contractor shall and will pay to the Owner such sums as may be due to

him under the terms of the Contract at the rate specified in the Standard Specifications for Road and

Bridge Construction adopted January 1, 2022.

PREVAILING WAGE

The prevailing rate of wages ascertained by the Illinois Department of Labor (IDOL) or as determined by

the court on review shall be paid to all laborers, workers, and mechanics performing work under this

contract pursuant to Public Act 100-1177. The prevailing rate of wages are revised by IDOL and are

available on the Department's official website. Any revised rate shall apply to this contract, and the

contractor shall be responsible for paying the revised rate. The contractor shall be responsible for

determining the appropriate rates for this project and for anticipating the prevailing wage rate that will

apply at the time the work is performed. The contractor shall be responsible for submitting all certified

payrolls for the awarded project and for any subcontractor work to the IDOL website pursuant to Public

Act 100-1177. Paper or electronic copies shall be provided to the City upon request for up to 3 years

after the project is complete.

SUBSTANCE ABUSE AND PREVENTION PROGRAM

In addition to all other labor requirements set forth in this proposal and in the Standard Specifications

for Road and Bridge Construction, adopted by the Department, during the performance of this contract,

the Contractor for itself, its assignees, and successors in interest (hereinafter referred to as the

“Contractor”) agrees as follows:

Before the Contractor and any Subcontractor commences work, the Contractor and any Subcontractor

shall have in place a written Substance Abuse Prevention Program for the prevention of substance abuse

among its employees which meets or exceeds the requirements in P.A. 95-0635 or shall have a collective

bargaining agreement in effect dealing with the subject matter of P.A. 95-0635. The Contractor and any

Subcontractor shall file with a public body: a copy of the substance abuse prevention program along with

a cover letter certifying that their program meets the requirements of the Act, or a letter certifying that

the Contractor or a Subcontractor has a collective bargaining agreement in effect dealing with the

subject matter of this Act.

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Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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