Project Information

Bid Title

School Door Hardware Replacement Project

Issuing Agency

Marion County School Board Purchasing

Location

Florida

Published Date

Apr 14, 2025

Closing Date

Apr 17, 2025

Government Level

State & Local

Status

Closed

Ref. #

4121GM

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Marion County School Board Purchasing

Status
Active

Fiscal Year
2025

Primary Contact
Garrett McCallum

Title
School Door Hardware Replacement Project

Secondary Contact
Michelle Fritz

Number
4121GM

Tertiary Contact
Rick Collins

Type
Announcement

Department
Purchasing

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
OUR SCHOOL DISTRICT WILL BE CLOSED FOR SPRING BREAK FROM MARCH 17TH TO THE 21ST. ALL QUESTIONS RELATED TO THIS BID SUBMITTED DURING THIS TIME WILL BE ANSWERED THE FOLLOWING WEEK.
The purpose of this contract is to secure firm and fixed pricing for the labor and equipment necessary to replace door hardware at Shady Hill Elementary School. The address of this school is 5959 S. Magnolia Ave., Ocala, FL 34471. The awarded vendor must be able to both supply and install any hardware being purchased from this bid.
Please read the attachment named " Bid 4121GM School Door Hardware Replacement Project - TERMS AND CONDITIONS", print out the attachment named " Bid 4121GM School Door Hardware Replacement Project - REQUIRED FORMS", read the Specifications, complete the forms, and submit those forms along with the completed Proposal Form on VendorLink before the due date and time.
Download “Bid 4121GM School Door Hardware Replacement Project - PROPOSAL FORM.xlsx” from the VendorLink Website where you downloaded this bid document. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents.
Do not email your Bid Proposal Form to the MCPS Purchasing Department.

Dates(All times are listed as EST )

Broadcast Date
3/14/2025 12:00 PM EST

Question End Date
4/11/2025 2:00 PM EST

Due Date
4/17/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 5

Type	Name	Description	File Type
Invitation for Bid	Bid 4121GM School Door Hardware Replacement Project - TERMS AND CONDITIONS.pdf	Bid 4121GM School Door Hardware Replacement Project - TERMS AND CONDITIONS	PDF
Invitation for Bid	Bid 4121GM School Door Hardware Replacement Project - REQUIRED FORMS.pdf	Bid 4121GM School Door Hardware Replacement Project - REQUIRED FORMS	PDF
Addendum	Bid 4121GM School Door Hardware Replacement Project - ADDENDUM 1.pdf	Bid 4121GM School Door Hardware Replacement Project - ADDENDUM 1	PDF
Addendum	Bid 4121GM School Door Hardware Replacement Project - ADDENDUM 2.pdf	Bid 4121GM School Door Hardware Replacement Project - ADDENDUM 2	PDF
Invitation for Bid	Bid 4121GM School Door Hardware Replacement Project - PROPOSAL FORM rev2.xlsx	Bid 4121GM School Door Hardware Replacement Project - PROPOSAL FORM rev2	Excel

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
ITB Documents

Shipping
FOB Destination

Terms and Conditions
See bid terms and conditions

Include Shipping in Price of Items
Yes

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 3

Question	Date Asked	Answer	Date Answered
1. Line 8 and 9 say RE keyway in the description but RF in the part number. Can you confirm what Keyway is needed? 2. Lines 4 thru 7 have option 28 in the part number but that is not a valid option. The 10 line was discontinued and is now 10X line series. Can you provide an what option you are needing?	3/19/2025 3:16:41 PM	1. The keyway is RF. A forthcoming addendum will correct this on the Proposal Form. 2. The 10X line is what we are requiring. A forthcoming addendum will correct this on the Proposal Form.	3/26/2025 2:05:47 PM
Due to the volatility of the market, is this a one-time order? We noticed that you do not have an end date. How soon will the order be placed after awarded?	4/2/2025 4:11:29 PM	The purpose of this contract is to secure firm and fixed pricing for the labor and equipment necessary to replace door hardware at Shady Hill Elementary School. The awarded vendor must hold the pricing they submitted in this solicitation fixed for a period after School Board approval until the project is finished and work has been inspected and approved by the Technical Services Department.	4/3/2025 7:43:44 AM
Lines 3,4,7, You have 187 total keyed locksets (10X Line) prepped less cylinder but only 171 keyed cylinders. Line 3,8-9, Will this be removing existing cylinder and replacing with new cylinder only? Line 4-7, Will this be removal of existing cylindrical lock and replacing with new cylindrical lock?	4/3/2025 2:42:12 PM	Please see Rev 2 of Proposal Form and Addendum 2. Line 3 cylinders will need to be installed in the locksets listed on lines 4 and 7 of the Proposal Form. Lines 8 and 9 installation pricing will be for removal of old cylinders and replacement with these new cylinders into existing locksets at the school. Estimated quantities listed in the Proposal Form have been modified in this latest revision of the Proposal Form. However, please be advised that these are estimated quantities only and could change as stated in the Bid documents.	4/11/2025 3:19:03 PM

Commodity Codes

Total: 6

Code	Description
[450-26]	Door Closers, Escutcheons, Eyes, Hangers, Holders, Overhead and Sliding Door Hardware, Panic Hardware, Thresholds, etc.
[450-36]	Hasps, Hinges, Hooks, Knobs, Latches, Pulls, Shelf Brackets, Swivels, etc.
[910-14]	Door Installation, Maintenance, and Repair (Metal)
[910-15]	Door Installation, Maintenance, and Repair (Wood)
[318-40]	Locks and Keys
[910-48]	Locksmith Services

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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