Project Information

Bid Title

Depew Park Renovations Design, Construction Documents & Construction Administration and Inspection

Issuing Agency

City of Peekskill

Location

New York

Published Date

Nov 20, 2025

Closing Date

Dec 23, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ - 1

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ - 1
Bid Title:	Depew Park Renovations Design, Construction Documents & Construction Administration and Inspection
Category:	2025 Bids/RFP's
Status:	Open

Description: The City of Peekskill (the “City”) is requesting a statement qualifications from interested Landscape Architectural/ Engineering firms (“Consultant”) to perform professional landscape architectural, engineering, construction administration, and construction inspection services for improvements to the Depew Park recreational facilities (the “Depew Park Renovation Project” or Project”. The design work will be based on a community-approved schematic design (attached). The City is seeking to retain Consultant to prepare plans and specifications suitable for public bidding for the aforementioned Project. Responses must be submitted by email to Johnathan Zamora, Recreation Department Manager, Department of Recreation, City of Peekskill, For security reasons, you must enable JavaScript to view this E-mail address. . Pre-proposal meeting (non-mandatory): December 8, 2025 Please submit any questions about this RFQ by 5:00 p.m. on December 5, 2025, to Johnathan Zamora at (914) 734-4250 or For security reasons, you must enable JavaScript to view this E-mail address. . Publication Date/Time: 11/20/2025 9:00 AM Closing Date/Time: 12/23/2025 11:00 AM Submittal Information: See below Pre-bid Meeting: 12/8/2025 Contact Person: Johnathan Zamora (914) 734-4250 jzamora@cityofpeekskillny.gov Download Available: Yes Related Documents: RFQ - Depew Park 2026 - Final 11-20-25

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REQUEST FOR QUALIFICATIONS (RFQ)

CITY OF PEEKSKILL, NEW YORK

DEPEW PARK RENOVATIONS

DESIGN AND CONSTRUCTION DOCUMENTS, CONSTRUCTION

ADMINISTRATION, AND INSPECTION SERVICES

DUE: December 23, 2025 at 11:00 A.M.

Responses must be submitted by email to:

Johnathan Zamora, Recreation Department Manager

Department of Recreation

City of Peekskill

jzamora@cityofpeekskillny.gov

Pre-proposal meeting (non-mandatory): December 8, 2025

Please submit any questions about this RFQ by 5:00 p.m. on December 5, 2025, to Johnathan Zamora at

(914) 734-4250 or jzamora@cityofpeekskillny.gov.

CITY OF PEEKSKILL

REQUEST FOR QUALIFICATIONS (RFQ)

DEPEW PARK RENOVATION

SUMMARY

The City of Peekskill (the “City”) is requesting a statement qualifications from interested Landscape

Architectural/Engineering firms (“Consultant”) to perform professional landscape architectural,

engineering, construction administration, and construction inspection services for improvements to

the Depew Park recreational facilities (the “Depew Park Renovation Project” or Project”.The design

work will be based on a community-approved schematic design (attached). The City is seeking to

retain Consultant to prepare plans and specifications suitable for public bidding for the

aforementioned Project. The Consultant shall also prepare any necessary permit applications and

supporting documents required to secure all the necessary permits and approvals and comply with all

aspects of the Scope of Services below.

Please note, this request is for qualification materials only and no cost information should be

submitted at this time.

SITE DESCRIPTION

Depew Park borders Hudson Ave to the north, Depew Court and Union Avenue to the West, and Blue

Mountain Park on the east and south (the “Park”). The Park encompasses approximately 176 acres,

but the improvement Projects will only involve approximately Two (2) acres of parkland. Grants have

been awarded by New York State through the Office of Parks, Recreation and Historic Preservation’s

(OPRHP) Environmental Protection Fund (EPF) program and the Dormitory Authority’s Community

Resiliency, Economic Sustainability, and Technology (CREST) program to undertake various

upgrades to certain facilities in the Park.

The Park was deeded as park land in 1901 by then land owner Chauncey Depew. His only stipulation

was that the property must remain public park land in perpetuity. The City has made improvements

to the Park over time and plans to do further improvements with this next phase of construction.

Depew Park is one of the largest parks in the region and is used throughout the year by young and

old. There are trails that run throughout the wooded areas of the park and into Blue Mountain County

Park, that are used by walkers, hikers, mountain bikes and others continually.

The Park amenities include our Veteran’s Memorial Pool to the far south of the Park, which is open

from Memorial Day to Labor Day yearly. During the summer, swim lessons are held in the morning,

then the Day Camp descends upon the pool and is there until the pool opens for the public in the early

afternoon. A summer swim team also calls conducts its home meets at the pool.

To the southeast of the pool, the City has converted the old Nature Center to house the Mother Nature

Preschool. The Preschool follows the public school calendar and provides up to 16 preschoolers an

opportunity to learn their ABC’s & 123’s, while also learning about nature and the great outdoors.

Lake Mitchell is located along the eastern side of the Park and contains a number of native fish and is

a natural fishing hole for fishermen young and old. Lake Mitchell contains some underground

springs and estuaries that extend towards the tennis courts that create flooding and drainage concerns

that may need to be addressed at a later date.

Next to the pool is the multi-purpose field located in a bowl that includes two volleyball courts

surrounded by a paved track.

The areas of focus under this Project scope are located in the northern area of the Park:

A playground located which is constantly busy throughout the year which requires new safety

surfacing.

An area called Rotary Knoll contains a small pavilion and tables for picnics and small gatherings. The

local Peekskill Rotary Club has assisted with upgrades to the Rotary Knoll in the past and the area has

been named in their honor, but is in need of refurbishment now.

There are basketball courts in the Park and just past the basketball courts are the tennis courts (located

adjacent to new pickleball courts). The Rotary Knoll and basketball and tennis courts have not been

maintained for many years.

The Consultant will receive assistance and direction from the City of Peekskill Department of

Recreation staff and consultants, and New City Parks, a not-for-profit entity that will be assisting the

City with all aspects of the Depew Park Renovation Project.

The City of Peekskill has adopted a goal of providing quality recreation facilities for its residents.

This Project will provide a number of new and upgraded areas in the Park for the benefit of the City

of Peekskill residents.

A topographic survey is attached. Portions of the topographical survey may need to be upgraded for

the sections which are to be improved as part of the Project.

PROJECT DESCRIPTION

Provide all Landscape Architectural/Engineering (LA/E) services necessary to prepare the design and

specifications, bidding documents, and construction inspection and administration for all portions of

the Depew Park Renovation Project. The Consultant will be expected to undertake a complete

analysis of any flooding or drainage that may need to be redirected or channeled to protect the

improved facilities. The Consultant shall be associated with or retain an engineering firm to perform

subsurface investigations, (e.g. permeability tests, soil borings, test pits, etc.) as required to assess the

existing soil conditions and to develop the proper design solutions related to the findings. Engineering

drawings for the various locations will need to be ADA compliant where pertinent.

The Depew Park Renovation Project consists of:

Two Tennis Courts – refurbishment of two hard tennis courts, including replacement of pavement,

fencing, and tennis equipment. Installation of a pathway from Hudson Avenue to the tennis and

existing pickleball courts.

Pavilion – installation of picnic pavilion adjacent to tennis and pickleball courts.

Basketball Court/Soccer Mini-Pitch – refurbishment of two basketball courts. One court will be

converted to a multi-use space combining basketball and a soccer mini-pitch.

Playground Improvements – replacement of wood fiber safety surfacing with poured-in-place

surfacing. Note: work to be performed by others, but coordination will be required.

Pedestrian Circulation improvements – installation of new paved pedestrian pathways throughout

the Park.

Frisbee Golf – design of 18-hole frisbee golf course within Park grounds.

General improvements – installation of new trees and plantings, site furnishings including benches,

picnic tables, and grills, park entry ‘gateways’, and Park-wide wayfinding signage.

AWARD TERMS

The City anticipates awarding one (1) contract to the highest-rated responsive Consultant resulting

from this RFQ. Key award terms will include the following:

1. Contract Term: The contract is expected to have a term of approximately twelve (12) months

from the date of execution, with an option for the City to extend the contract (upon written mutual

consent) if additional time is needed to complete all deliverables or to incorporate additional services

(contingent on funding and performance). The anticipated start date for work under the contract is

January 2, 2026 and the work should be substantially completed by January 2, 2027, unless extended

by agreement.

2. Budget and Funding: This RFQ is to determine which Consultant is most qualified to perform the

scope of work described. The fee for the scope of work associated with this RFQ shall be negotiated

with the most qualified Consultant once they have been selected and is contingent upon available

funding. No cost information should be submitted at this time.

The Project is funded through a New York State OPRHP EPF and DASNY CREST grants and will

need to adhere to their requirements (See Attachments A-1 & A-2). The City reserves the right to

negotiate a reduced scope of services or terminate the RFQ process for any reason.

3. Form of Award: The successful Consultant will be expected to enter into a Professional Services

Agreement with the City of Peekskill. A draft of the standard contract terms can be provided upon

request. The Professional Services Agreement will incorporate this RFQ, the vendor’s proposal, and

any negotiated modifications, as well as the requirements in the New York State OPRHP EPF and

DASNY CREST grants.

4. No Obligation to Award: This RFQ does not commit to the City to award a Consultant with a

contract. The City reserves the right to award in whole, in part, or not at all, and may cancel or reissue

the RFQ, if determined to be in the City’s best interest. The City may also choose to make a

conditional award or award only portions of the scope to one or more firms, depending on the

responses and as allowed by applicable procurement rules. All costs incurred by any Consultant

responding to this RFQ shall be borne solely by Consultant.

SCOPE OF SERVICES

The selected consultant will complete all tasks below. The consultant must comply with all terms and

conditions of the NYS OPRHP and DASNY contracts for this work. The scope of services shall

include, but are not limited to the following:

Task 1.1 Work plan and Project Initiation Meeting

The selected Consultant will participate in a Project Initiation Meeting, and shall provide a detailed

work plan with fees and timeframe for completion of all Project components as described below. The

Consultant will establish and maintain a file sharing platform (such as Google Drive) to track the

completion of Tasks and coordinate product reviews, next steps, responsible parties, and scheduling.

Products: Consultant work plan and file sharing platform

Task 1.2 Draft Design

The selected Consultant shall provide a survey for each area (if needed) and a draft design based upon

the provided schematic plan. The draft designs will be reviewed with the City and New City Parks,

revised as needed, and presented to the Common Council and then to the public to obtain feedback on

the proposed design.

Products: Draft design with design options, a survey (if needed), a public presentation, and a

revised draft design, with supporting materials

Task 1.3 State Environmental Quality Review Act Determination

The consultant shall prepare all documents necessary to comply with the State Environmental Quality

Review Act (SEQRA) resulting in the issuance of a determination of significance. If a positive

declaration is made, a Draft Environmental Impact Statement shall be prepared for an additional fee

to be determined (see Section VII).

Products: SEQRA documents, environmental determination, and if necessary, a Draft

Environmental Impact Statement.

Task 1.4 Final Design and Construction Documents

The Consultant shall prepare the final design, and if significant design revisions are made, present the

design to the Common Council, and then prepare construction drawings, plans, specifications, and

construction cost estimates. Final design and construction documents are subject to approval by the

City. These documents must be certified by a licensed professional engineer, architect, or landscape

architect and the appropriate seal must be affixed to these documents.

Products: Presentation and final design and construction documents, certified by a licensed

professional engineer, architect or landscape architect, along with cost estimates.

Task 1.5 Permits

The Consultant shall prepare the necessary permits applications and obtain all required permits or

approvals, if any.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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