Project Information

Bid Title

Morgan County Public Safety Complex Roof Replacement

Issuing Agency

Morgan County

Location

Georgia

Published Date

Dec 2, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-1565-1112

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-1565-1112
Bid Title:	Morgan County Public Safety Complex Roof Replacement
Category:	BOC
Status:	Open

Description: Morgan County is seeking bids to replace the TPO roof at the Morgan County Public Safety Complex. Publication Date/Time: 11/12/2025 8:00 AM Closing Date/Time: 12/15/2025 1:00 PM Addendum Date/Time: 12/01/2025 Pre-bid Meeting: 11/21/2025 at 1:00pm Contact Person: Aaron Wadley, Engineer aaron@tv-eng.com Miscellaneous: UPDATED DATES: Additional site visits will be provided on Thursday December 4th at 1:00pm and Monday December 8th at 1:00pm The final date for questions is moved to Monday December 8th at 5:00pm The bid due date is changed to Monday December 15th at 1:00pm. Related Documents: 2025-11-12 ITB Morgan Co PSC Roof Replacement ITB Morgan Co PSC Roof Replacement Addendum 1

Attachment Preview

Morgan County Board of Commissioners

Invitation to Bid

Construction Specifications

and

Contract Documents

MORGAN COUNTY

PUBLIC SAFETY COMPLEX

ROOF REPLACEMENT

November 12th, 2025

Prepared By:

Terra Via Engineering

Madison, GA

Contact: Aaron Wadley, PE

aaron@tv-eng.com

INVITATION TO BID

Morgan County will accept sealed bids in response to this Invitation to Bid. This Invitation to Bid

is subject to the instructions, conditions, specifications, addenda, and other elements, included

herein and those incorporated by reference.

ISSUE DATE:

BID TITLE:

CONTACT:

TELEPHONE:

E-MAIL ADDRESS:

November 12th, 2025

MORGAN COUNTY PSC ROOF REPLACMENT

Aaron Wadley, Engineer

404-326-4522

aaron@tv-eng.com

REQUIRED PREBID MEETING AND SITE VISIT: Friday, November 21st at 1:00 P.M.

LOCATION:

Morgan County Public Safety Complex – Fire Station

1380 Monticello Road

Madison, GA 30650

BID OPENING:

Friday December 12th, 1:00 PM

LOCATION:

Morgan County Board of Commissioners

Upstairs Commission Meeting Hall

150 E. Washington St

Madison, GA. 30650

QUESTIONS DUE: Wednesday December 3rd, 1:00 PM

All questions to be sent to the engineer, Aaron Wadley aaron@tv-eng.com. Questions must

be in writing to be considered. Any perceived response not in writing is not official.

Copies of this solicitation may be obtained from the Morgan County website:

https://www.morganga.org/Bids.aspx

Bids must be received by Morgan County on or before the bid opening (bids received after that

time will not be considered), at which time the bids will be publicly opened and read aloud.

SUBMIT BID in sealed envelope. Bids may be accepted via mail or parcel but will not be

considered if not received by bid opening.

All bids must be made on the forms included in this solicitation. All bids must be signed. Unsigned

bid forms or bid proposals will not be considered.

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MORGAN COUNTY PSC ROOF REPLACMENT

Morgan County Board of Commissioners

INSTRUCTIONS TO BIDDERS

Morgan County will accept bids for this project. Bids will be received in sealed envelope by

Morgan County on or before start of bid opening, at which time the bids will be publicly opened

and read aloud. Bids received after that time will not be considered.

All bids must be made on the forms included in this solicitation. All bids must be signed.

Unsigned bid forms or bid proposals will not be considered. The County will not accept faxed or

emailed forms.

All bidders must satisfy themselves by personal examination of the locations of the proposed

work, by examination of the Specifications and requirements of the work and the accuracy of

the estimate of the quantities of the work to be done, and shall not at any time after the

submission of a bid dispute or complain of such estimate nor assert that there was any

misunderstanding in regard to the nature or amount of work to be done. The County will not

be responsible for bidders’ errors and misjudgments, nor any information on local conditions or

general laws and regulations.

The Documents and Specifications contain the provisions required for the construction of the

project. No other information obtained from any officer, agent, or employee of the County on

any such matters shall in any way affect the risk or obligation assumed by the Contractor or

relieve Contractor from fulfilling any of the conditions of the contract, unless issued as a formal

addenda.

A Bid Bond in a commercially standard form from a Surety Company acceptable to the County,

payable to Morgan County with power of attorney must accompany each bid equal to five (5)

percent of the total amount of the Base Bid. As soon as the bid prices have been compared, the

County will return the Bid Bond of all except the two lowest responsible bidders. When the

contract is awarded, the bonds of the unsuccessful bidder(s) will be returned. Bidders not

present at time of opening may pick up the bid bond from Morgan County.

Proposals which are incomplete, unbalanced, conditional, or obscure or which contain

additions not called for, erasures, alterations or irregularities of any kind or which do not

comply with the INFORMATION FOR BIDDERS may be rejected at the option of the County. The

County reserves the right to reject any and all bids or to accept any bid. Morgan County

reserves the right to cancel and rebid.

A bidder may withdraw any proposal he has submitted at any time prior to the hour set for the

closing of the bids provided the request for withdrawal is signed in a manner identical to the

proposal being withdrawn. No withdrawal or modification will be permitted for 30 days after

the hour and date designated for opening the bids.

3

MORGAN COUNTY PSC ROOF REPLACMENT

Morgan County Board of Commissioners

The included PROPOSAL BID TABULATION FORM lists the various divisions of construction

contemplated in the Specifications, together with an estimate of the units of each. With these

units as the basis, the bidder will extend each item, using the cost he inserts in the unit column.

Any total cost found inconsistent with the unit cost when the bids are examined will be deemed

in error and corrected to agree with the unit cost that shall be considered correct.

The Bidder agrees to maintain a cumulative total of quantities of work installed and work

remaining to be performed and shall take all precautions as necessary to prevent installation of

quantities with total values exceeding the contract price. The Bidder also agrees that under no

circumstances will he be paid a sum above the contract price without a contract change order.

Project is a Unit Price Contract based on prices stated on PROPOSAL BID TABULATION FORM.

Contractor will be paid based on quantities installed and measured based on these unit prices.

Questions and Explanations

All questions or explanations requested by Bidders shall be submitted in writing as shown.

Necessary replies will be recorded as Addenda and provided to all Bidders, and receipt thereof

shall be acknowledged on the proposal. Bidders shall check with the County prior to bid

opening to secure any Addenda that may affect bidding. Oral instructions will not be given and

do not form a part of the Bidding Documents.

All bid proposals must include the following (complete and signed):

1. Proposal Signature Page

2. Addendum Acknowledgement

3. Bidder Qualifications and References

4. Copy of the contractor's certified installer credentials

5. Copy of manufacturer warranty

6. Bid Bond

7. Proposal Bid Tabulation Form

8. List of all Sub-contractors and work to be performed

9. Proof of insurance meeting the following requirements

10. Federal E-Verify

The successful bidder must provide the following, in accordance with the contract documents:

1. Certificate of Insurance naming Morgan County as additionally insured with any

exclusions listed, including

• General Liability

• Worker’s Comp

• Auto Insurance

2. Proof of Worker’s Comp for all Subcontractors

3. Performance-Payment Bond for 100% of the total Base Bid amount with Power of

Attorney.

4. W-9 Form, if a new vendor

5. Federal E-Verify

4

MORGAN COUNTY PSC ROOF REPLACMENT

Morgan County Board of Commissioners

MINIMUM GENERAL BID CONDITIONS

The following Minimum General Bid conditions have been developed and pertain to any and all

purchases that may be made as a result of this bid request.

1. The County has the right to accept the lowest responsive and responsible bid.

2. ACCEPTANCE AND REJECTION. Each bid submitted by a contractor shall be

considered an offer to perform the specified services. The County reserves the right to reject

any and all bids, to waive any informality in bids, and unless otherwise specified by the bidder,

to accept any item in the bid.

3. TIME OF ACCEPTANCE. It is understood and agreed that the County shall have

forty-five days to accept bid.

4. ERROR IN BID. In cases of errors in the extension of prices in the bid, the unit

price will govern. No bid shall be altered or amended after the specified time for opening bids.

After bid opening, a vendor will be permitted to withdraw a bid only when there is obvious

clerical error in the bid as determined by the County.

5. DEFAULT OF CONTRACTOR. In case of default of the Contractor, the County may

procure the articles of services from other entities and hold the Contractor responsible for any

excess cost occasioned thereby.

6. SAMPLE OF MATERIALS. Samples of items, when required, must be furnished

free of expense, and if not destroyed, will upon request, be returned at the bidder’s expense.

7. SIGNATURE ON BIDS. Each bid should give the full name and business address of

the bidder. Unsigned bids will be rejected. The person signing the bid must show his or her

title, and if requested by the County, must furnish satisfactory proof of his or her authority to

bind his or her company in contract. Bids must be type written or in ink, otherwise they may

not be considered. Purchase order will be issued to the firm name appearing on the bid.

8. ALTERNATE BIDS. Alternate bids will not be considered unless specifically called

for in the bid.

9. BOND REQUIREMENTS. All bond requirements shall be identified in the

invitation to bid. The right is reserved to require the successful bidder to furnish security, free

of any expense to the County, to guarantee faithful performance of the contract.

10. SPECIFICATIONS. It is understood that reference to available specifications shall

be sufficient to make items of such specifications binding on the Contractor.

5

MORGAN COUNTY PSC ROOF REPLACMENT

Morgan County Board of Commissioners

Commodity Codes

• NAICS 238160Roofing Contractors

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